SCHEDULE
14A INFORMATION
Proxy
Statement Pursuant to Section 14(a)
of
the Securities Exchange Act of 1934
(Amendment
No. )
Filed by
the Registrant [X]
Filed by
a Party other than the Registrant [_]
Check the
appropriate box:
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[_]
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Preliminary
Proxy Statement
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[_]
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Confidential,
for Use of the Commission Only (as Permitted by Rule
14a-6(e)(2))
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[X]
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Definitive
Proxy Statement
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[_]
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Definitive
Additional Materials
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[_]
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Soliciting
Material under § 240.14a-12
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NIC
INC.
(Name of
Registrant as Specified In Its Charter)
(Name of
Person(s) Filing Proxy Statement, if other than the Registrant)
Payment
of Filing Fee (Check the appropriate box):
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[_]
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Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
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(1)
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Title
of each class of securities to which transaction applies:
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(2)
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Aggregate
number of securities to which transaction applies:
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(3)
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Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was
determined):
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(4)
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Proposed
maximum aggregate value of
transaction:
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[_]
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Fee
paid previously with preliminary
materials.
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Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number,
or the Form or Schedule and the date of its
filing.
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(1)
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Amount
previously paid:
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(2)
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Form,
Schedule or Registration Statement
No.:
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NIC
INC.
25501
West Valley Parkway, Suite 300
Olathe,
Kansas 66061
_________________
Notice
of Annual Meeting of Stockholders
To
Be Held May 4, 2010
_________________
Date: May
4, 2010
Time: 10:00
a.m. CDT
Place: The
Oread
1200 Oread Avenue, Lawrence,
Kansas 66044
At the
Annual Meeting of Stockholders, of NIC Inc. (the "Company") you will be asked
to:
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1.
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Elect
the Company's nominees as
directors;
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2.
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Consider
and vote upon the ratification of the appointment of
PricewaterhouseCoopers LLP as the Company's independent registered public
accounting firm for the year ending December 31, 2010;
and
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3.
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To
transact such other business as may properly come before the Annual
Meeting or any adjournments or postponements of the Annual
Meeting.
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Stockholders
of record at the close of business on March 8, 2010 are entitled to vote at the
Annual Meeting. We hope that you will vote your shares as soon as
possible. You may vote by timely mailing a proxy card or you may vote
your shares by timely returning the voter instruction form provided by your
bank, broker or other nominee. You may also vote by Internet, by
telephone or in person at the Annual Meeting before the deadline provided in the
proxy card. Please review the instructions for the various voting
options which are provided on the proxy card.
By Order
of the Board of Directors
William
F. Bradley, Jr.
Secretary
March 26,
2010
Important Notice Regarding the
Availability of Proxy Materials for the Stockholders Meeting to Be Held on May
4, 2010:
The Proxy Statement and Annual Report to Stockholders
are available to you at www.proxyvote.com.
_________________
PROXY
STATEMENT
_________________
This
Proxy Statement is furnished in connection with the solicitation of proxies by
the Board of Directors of NIC Inc., a Delaware corporation ("NIC" or the
"Company" or "we"), for NIC's Annual Meeting of Stockholders, or any adjournment
or postponement thereof, to be held at The Oread, 1200 Oread Avenue, Lawrence,
Kansas 66044 on Tuesday, May 4, 2010 at 10:00 a.m., local time. The
Board of Directors encourages you to read this Proxy Statement and to vote on
the matters to be considered at the Annual Meeting.
The
Company will pay the cost if any, of soliciting proxies. NIC may
supplement the mailed proxy solicitations by additional communications, which
may include communications by mail, fax, telephone or personal delivery, but no
additional compensation will be paid to directors, officers or employees for
such solicitation. The Company will request brokers, banks and other nominees
who hold shares of NIC common stock ("Common Stock") in their names to furnish
proxy materials to beneficial owners of the shares and will reimburse such
brokers, banks and nominees for their reasonable expenses incurred in forwarding
solicitation materials to such beneficial owners.
The
Company's Annual Report to Stockholders for 2009 is being mailed to stockholders
with the Proxy Statement. The Annual Report to Stockholders is not
incorporated in this Proxy Statement and is not to be deemed part of the proxy
soliciting materials.
Definitive
copies of these proxy materials were first mailed to our stockholders entitled
to vote on or about March 26, 2010.
Important Notice Regarding the
Availability of Proxy Materials for the Stockholders Meeting to Be Held on May
4, 2010:
The Proxy Statement and Annual Report to Stockholders
are available to you at www.proxyvote.com.
_________________
TABLE
OF CONTENTS
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Page
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VOTING PROCEDURES
AND RELATED MATTERS
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1
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STRUCTURE AND
PRACTICES OF THE BOARD OF DIRECTORS
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6
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REPORT OF THE AUDIT
COMMITTEE
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14
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ELECTION OF
DIRECTORS (ITEM 1 ON PROXY CARD)
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15
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RATIFICATION OF
APPOINTMENT OF INDEPENDENT REGISTERED PUBLIC
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ACCOUNTING FIRM
(ITEM 2 ON PROXY CARD)
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19
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SUBMISSION OF
STOCKHOLDER PROPOSALS
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20
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EXECUTIVE
COMPENSATION
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21
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COMPENSATION
DISCUSSION AND ANALYSIS
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21
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COMPENSATION TABLES
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29
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SUMMARY
COMPENSATION TABLE (1)
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29
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GRANTS
OF PLAN-BASED AWARDS IN LAST FISCAL YEAR
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31
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OUTSTANDING EQUITY AWARDS AT
FISCAL YEAR-END
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33
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OPTION EXERCISES AND STOCK
VESTED IN LAST FISCAL YEAR
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34
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EXECUTIVE
OFFICERS
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35
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EQUITY COMPENSATION
PLAN INFORMATION
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36
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EMPLOYMENT
AGREEMENTS AND SEVERANCE PAYMENTS
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37
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SECURITY OWNERSHIP
OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
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41
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SECTION 16(a)
BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
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42
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COMPENSATION
COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
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42
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CERTAIN
RELATIONSHIPS AND RELATED TRANSACTIONS
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43
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OTHER
BUSINESS
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45
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_________________
Your
vote is very important.
You can
vote your shares at the Annual Meeting if you are present in person or
represented by proxy.
Who
can vote?
Stockholders
of record as of the close of business on March 8, 2010 (also referred to as the
Record Date) are entitled to vote. On that date, approximately 64,359,506
shares of Common Stock were outstanding and eligible to vote.
How
many votes do I have?
On each
matter presented at the Annual Meeting, you are entitled to one vote for each
share of Common Stock owned by you at the close of business on the Record
Date.
What
is the difference between a stockholder of record and a beneficial
owner?
Most NIC
stockholders hold their shares through a broker, bank or other nominee rather
than directly in their own name. As summarized below, there are some
distinctions between shares held of record and those owned
beneficially.
Stockholder of Record
. If
your shares are registered directly in your name with our transfer agent,
Computershare Trust Company, N.A., you are considered the stockholder of record
with respect to those shares, and these proxy materials are being sent directly
to you by NIC. As the stockholder of record, you have the right to grant your
voting proxy directly to us or to vote in person at the Annual Meeting, or to
vote by Internet or telephone. We have enclosed a proxy card for you to
use.
Beneficial Owner
. If your
shares are held in a brokerage account or by a bank or other nominee, you are
considered the beneficial owner of shares held in "street name," and these proxy
materials are being forwarded to you by your broker, bank or other nominee who
is considered the stockholder of record with respect to those shares. As the
beneficial owner, you have the right to direct your broker, bank or other
nominee on how to vote and are also invited to attend the Annual Meeting.
However, because you are not the stockholder of record, you may not vote these
shares in person at the Annual Meeting, unless you obtain a proxy from your
broker, bank or other nominee and present it to the inspector of elections at
the Annual Meeting with your ballot. Your broker, bank or other nominee has
enclosed a voting instruction card for you to use in directing the broker, bank
or other nominee regarding how to vote your shares.
How
do I vote?
If you
are a stockholder of record, you may vote by telephone, on the Internet, by mail
or by attending the Annual Meeting and voting by ballot in person, each as
described below. If you hold shares beneficially in street name, you may vote by
returning the voter instruction form to your broker, bank or other nominee. For
directions on how to vote, please refer to the instructions below and those
included on your proxy card or, for shares held beneficially in street name, the
voting instruction form provided by your broker, bank or other
nominee.
Internet Voting
. To vote by
Internet, follow the instructions on your proxy card that instruct you to vote
at www.proxyvote.com up until 11:59 p.m., Eastern time, on the day before the
Annual Meeting date. Most NIC stockholders who hold shares beneficially in
street name may vote by accessing the website specified on the voting
instruction form provided by their brokers, banks or other nominees. Please
check the voting instruction form for Internet voting availability.
Telephone Voting
. To vote by
telephone, follow the instructions on your proxy card that instruct you to vote
by calling the number specified on the proxy card up until 11:59 p.m., Eastern
time, on the day before the Annual Meeting date. Most NIC stockholders who hold
shares beneficially in street name may vote by telephone by calling the number
specified on the voting instruction form provided by their brokers, banks or
other nominees. Please check the voting instruction form for telephone voting
availability.
Voting By Mail
. Stockholders
not wishing to vote electronically on the Internet or by telephone, or whose
voting instruction form does not reference Internet or telephone voting
information, should follow these instructions for voting by mail. Stockholders
of record of Common Stock may submit proxies by completing, signing and dating
their proxy cards and mailing them in the accompanying pre-addressed envelopes.
Proxies submitted by mail must be received no later than the day before the
Annual Meeting date to ensure that they are counted. NIC stockholders who hold
shares beneficially in street name may vote by mail by completing, signing and
dating the voting instruction form provided by their brokers, banks or other
nominees and mailing them in the accompanying pre-addressed
envelopes.
Voting in Person
.
Stockholders of record of Common Stock may also vote their shares in person at
the Annual Meeting. However, if your shares are held beneficially in street name
and you wish to vote in person at the Annual Meeting, you must obtain a proxy
issued in your name from the record holder (e.g., your broker, bank or other
nominee) and bring it with you to the Annual Meeting. Signing and returning your
proxy card or submitting your vote on the Internet or by telephone does not
affect your right to vote in person at the Annual Meeting.
How
will my votes be counted?
If you
timely return your properly signed proxy card or voting instruction form, the
shares they represent will be voted in accordance with your
instructions. If you timely return your properly signed proxy card or
voting instruction form, but do not mark selections, the related shares will be
voted FOR the election of the nominees named herein as directors and FOR the
ratification of the appointment of PricewaterhouseCoopers LLP as the Company's
independent registered public accounting firm for the year ending December 31,
2010.
If you
are a beneficial owner and hold your shares in street name through a broker,
bank or other nominee and do not return the voting instruction form, the broker,
bank or other nominee will determine if it has the discretionary authority to
vote on the particular matter. Under applicable rules, brokers, banks
and other nominees have the discretion to vote on "routine" matters, such as the
ratification of the selection of accounting firms, but do not have discretion to
vote on matters that are not considered "routine." The proposal
relating to the election of directors is not considered a routine matter.
Consequently, if you do not provide
your broker, bank or other nominee with your voting instructions for this
proposal, the broker, bank or other nominee cannot vote your shares on this
proposal, which is referred to as a "broker non-vote."
The
enclosed proxy card or voting instruction form also grants the proxy holders
discretionary authority to vote on any other business that may properly come
before the meeting as well as any procedural matters.
What vote is
required?
Business
cannot be conducted at the Annual Meeting unless a quorum is
present. In order to have a quorum, a majority of the shares of
Common Stock that are outstanding and entitled to vote at the meeting must be
represented in person or by proxy. If there are not sufficient votes in
attendance at the Annual Meeting in person or by proxy to constitute a quorum
for approval of any matters to be voted upon at the Annual Meeting, the Annual
Meeting may be adjourned to permit further solicitation of proxies in order to
achieve a quorum.
Directors
are elected by a plurality of the votes cast for the election of directors at
the Annual Meeting and the director nominees who receive the most votes will be
elected. The affirmative vote of the holders of a majority of all the
outstanding shares of Common Stock present or represented at the Annual Meeting
and entitled to vote thereon is required to ratify the appointment of
PricewaterhouseCoopers LLP as the Company's independent registered public
accounting firm for the year ending December 31, 2010.
How are abstentions and broker
non-votes counted?
Abstentions
or withhold votes and broker non-votes will be counted to determine whether
there is a quorum present. Directors are elected by a plurality of
the votes cast for the election of directors at the Annual Meeting, with the
nominees obtaining the most votes being elected. Because there is no
minimum vote required for the election of directors, abstentions or withhold
votes and broker non-votes will be entirely excluded from the vote and will have
no effect on its outcome.
Abstentions
are counted in determining the total number of shares present in person or
represented by proxy and entitled to vote thereon with respect to a proposal
that requires the affirmative vote of a majority of such shares and, therefore,
will have the same effect as a vote against the proposal to ratify the
appointment of PricewaterhouseCoopers LLP as our independent registered public
accounting firm for the year ending December 31, 2010. Broker
non-votes are not counted in determining the number of shares present in person
or represented by proxy and entitled to vote thereon with respect to a proposal
that requires the affirmative vote of a majority of such shares and, therefore,
will not affect the outcome of the voting on this proposal.
What
are the Board of Directors' Recommendations?
The Board
of Directors recommends that you vote all of your shares:
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1.
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FOR
the election of the
seven nominees named herein for director;
and
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2.
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FOR
the ratification of
the appointment of PricewaterhouseCoopers LLP as the Company's independent
registered public accounting firm for the year ending December 31,
2010.
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May
I revoke my proxy?
If you
are a stockholder of record, you may revoke your proxy by:
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delivering
a written notice to the NIC Corporate Secretary bearing a date later than
the proxy stating that you would like to revoke your
proxy;
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completing,
executing and delivering a new, later dated proxy card for the same shares
prior to the deadline specified on the proxy card and following the
instructions on the proxy card;
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logging
onto the Internet website specified on your proxy card in the same manner
you would do to submit your proxy electronically or by calling the
telephone number specified on your proxy card (in each case if you are
eligible to do so) prior to the deadline specified on the proxy card and
following the instructions on the proxy card;
or
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attending
the Annual Meeting and voting in person. Your attendance alone will not
revoke your proxy.
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Any
written notice of revocation should be delivered to NIC Inc. Attention:
Corporate Secretary, at 25501 West Valley Parkway, Suite 300, Olathe, Kansas
66061, no later than the day before the Annual Meeting date to ensure that it is
received in a timely manner.
If
you are the beneficial owner of shares held in "street name" by your broker,
bank or other nominee and you have instructed such broker, bank or other nominee
to vote your shares, you must follow directions received from such broker, bank
or other nominee to change those instructions.
Who
are the proxies who will vote my shares at the Annual Meeting if I timely return
my proxy card?
The
Company has designated Harry H. Herington, the Company's Chairman of the Board
and Chief Executive Officer, and William F. Bradley, Jr., the Company's Chief
Operating Officer, General Counsel and Secretary, with full power of
substitution, to vote the authorized proxies during the Annual
Meeting.
Who
will assist in the distribution of proxy materials and tabulate the
vote?
The
Company has retained Broadridge Investor Communication Services to assist in the
distribution of proxy materials and tally the vote. The inspectors of
election appointed for the Annual Meeting will certify the results.
Is
my vote confidential?
It is the
Company's policy to maintain the confidentiality of proxy cards, ballots and
voting tabulations that identify individual stockholders, except where
disclosure is mandated by law and in other limited circumstances.
Where
can I find the voting results of the Annual Meeting?
The
Company intends to announce preliminary voting results at the Annual Meeting and
disclose final results in a current report on Form 8-K filed with the Securities
and Exchange Commission within four business days after the Annual
Meeting. If final results are not yet known within that four business
day period, the Company will disclose preliminary voting results in the Form 8-K
and file an amendment to the Form 8-K to disclose the final results within four
business days after such final results are known.
Why
did I receive only one set of proxy materials when there are several
stockholders at my address?
If you
and other residents at your mailing address own shares in street name, your
broker, bank or other nominee may have sent you a notice that your household
will receive only one annual report and proxy statement for each company in
which you hold shares through that broker, bank or nominee. This practice is
called "householding." If you did not respond that you did not want
to participate in householding, you are deemed to have consented to that
process. If these procedures apply to you, your broker, bank or other nominee
will have sent one copy of our Annual Report to Stockholders and Proxy Statement
to your address. You may revoke your consent to householding at any time by
contacting your broker, bank or other nominee.
If you
did not receive an individual copy of our Annual Report to Stockholders and
Proxy Statement, we will send copies to you if you contact us at 25501 West
Valley Parkway, Suite 300, Olathe, Kansas 66061, (877) 234-3468, Attention:
Corporate Secretary. If you and other residents at your address have
been receiving multiple copies of our Annual Report to Stockholders and Proxy
Statement and desire to receive only a single copy of these materials, you may
contact your broker, bank or other nominee or contact us at the above address or
telephone number.
Who
can help answer my questions?
If you
have any questions about the matters proposed in this Proxy Statement or the
procedures for voting your shares, you should contact:
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Attention:
Corporate Secretary
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25501
West Valley Parkway, Suite 300
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_________________
BOARD
OF DIRECTORS
_________________
NIC's
business and affairs are managed under the direction of the Board of
Directors. Currently, there are seven directors: Harry H.
Herington; Art N. Burtscher; Daniel J. Evans; Ross C. Hartley; Alexander C.
Kemper; William M. Lyons; and Pete Wilson. All of the directors are standing for
election and their biographies appear on pages 16 to 17.
CORPORATE GOVERNANCE PRINCIPLES AND
PRACTICES AND CODE OF BUSINESS CONDUCT AND ETHICS
The Board
of Directors has adopted Corporate Governance Principles and Practices
(“Principles and Practices”) that address the practices of the Board and,
together with the Articles of Incorporation, Bylaws and Board Committee
charters, provide the framework for governance of NIC. The Company
has also adopted a Code of Business Conduct and Ethics, which applies to all
employees, including the Chief Executive Officer and the Chief Financial
Officer. The Principles and Practices and the Code of Business
Conduct and Ethics are available on the Company's website at
www.nicusa.com/html/info/investor/governance.html. If you would like
to receive a copy of the Principles and Practices or the Code of Business
Conduct and Ethics, send your request in writing to the Corporate Secretary, NIC
Inc., 25501 West Valley Parkway, Suite 300, Olathe, Kansas 66061.
MEETINGS OF THE
BOARD
In 2009,
the NIC Board of Directors had four regularly scheduled meetings, and special
meetings were held as necessary, for a total of six meetings. Each of the
incumbent directors attended over 75% of the meetings of the Board and the
committees to which the director was assigned, except that Mr. Bunce, who did
not stand for reelection in May 2009, attended less than 75% of the Board and
committee meetings to which he was assigned from January through May 4, 2009.
The directors, in the aggregate, attended 98% of the Board meetings. In
addition, management and the directors communicate informally on a variety of
topics, including suggestions for Board or committee agenda items, recent
developments, and other matters of interest to the directors. The Board has
access to management at all times. Directors standing for election are
encouraged to attend the Annual Meeting of Stockholders. All
directors standing for election at the 2009 Annual Meeting of Stockholders
attended the meeting in person or by phone.
INDEPENDENCE
The Board
evaluates the independence of each director in accordance with applicable laws
and regulations, the listing standards of the NASDAQ and the criteria set forth
in NIC's Corporate Governance Principles and Practices. These
standards include evaluating material relationships with NIC, if any, to the
best of each director's knowledge, including vendor, supplier, consulting,
legal, banking, accounting, charitable and family
relationships. Based on the recommendation of the Corporate
Governance and Nominating Committee, the Board of Directors has determined for
the calendar year 2010 that all of the directors, except Mr. Herington, are
independent as required by applicable laws and regulations, by the listing
standards of the NASDAQ and by the Corporate Governance Principles and
Practices. The Board has also assessed the independence of the
members of the Audit, Compensation and Corporate Governance and Nominating
Committees based on applicable laws and regulations, the listing standards of
the NASDAQ and the Corporate Governance Principles and Practices and has found
all members of those committees to be independent. The Board's
findings are included in the discussion of the committees below.
STOCKHOLDER
COMMUNICATIONS WITH DIRECTORS
A
stockholder who would like to communicate directly with the Board, a committee
of the Board or with an individual director, should send the communication
to:
NIC
Inc.
Board of
Directors [or committee name or director's name, as appropriate]
25501
West Valley Parkway, Suite 300
Olathe,
Kansas 66061
Also,
stockholders can contact the Board of Directors at
board@nicusa.com.
NIC will
forward all such stockholder correspondence to the Board, committee or
individual director, as appropriate. This process has been approved
by the independent directors of NIC.
BOARD
LEADERSHIP STRUCTURE
Harry H.
Herington serves as the Company's Chairman of the Board and Chief Executive
Officer. Art N. Burtscher serves as the Lead Independent Director.
The Board believes that combining the positions of Chairman of the Board and
Chief Executive Officer and having a Lead Independent Director provides an
efficient and effective leadership model for the Company, combining clarity on
strategy and decision-making with effective independent oversight. The Board
believes that the combined role of Chairman of the Board and Chief Executive
Officer promotes unified leadership and direction for the Company and provides a
single leader to guide the Company in executing the Company's business strategy.
The Board does not believe that the Board's independence is compromised by
having a single person serve as Chairman of the Board and Chief Executive
Officer. The Board believes that having a Lead Independent Director ensures that
a strong, independent director leads the Board’s independent directors and is a
single point of contact for the Chairman on most routine board items, especially
between meetings. The Board believes this structure avoids the management issues
that often arise when the Chairman of the Board and Chief Executive Officer
duties are separated. Further, a Lead Independent Director helps
facilitate dialogue between the Board and stockholders by specifically
identifying an independent director available for consultation and
communication.
Pursuant
to the Company’s Bylaws, the Chairman of the Board is responsible for presiding
over all meetings of the Board of Directors and performs such other duties and
may exercise such other powers as from time to time may be assigned to him or
her by the Bylaws or by the Board or which he believes are appropriate. The Lead
Independent Director's powers, duties and responsibilities established by the
Board include the following: (a) calling and presiding at executive sessions of
the Board at which only independent directors are permitted to be present, along
with other persons invited to attend such sessions by the Lead Independent
Director or a majority of the independent directors; (b) as deemed
appropriate by the Lead Independent Director, communicating with other
independent directors in advance of each executive session to develop an agenda
of issues for discussion in the executive session; (c) presiding at all meetings
of the Board at which the Chairman of the Board is not present, including
executive sessions of the independent directors; (d) calling special meetings of
the Board; (e) serving as liaison between the Chairman of the Board and the
independent directors; (f) reviewing or adding materials sent to the Board that
are initially prepared by or under the direction of the Chairman of the Board;
(g) reviewing or adding meeting agendas for the Board that are initially
prepared by the Chairman of the Board; (h) reviewing meeting schedules that are
initially prepared by the Chairman of the Board in order to assure that there is
sufficient time for discussion of all agenda items; (i) making recommendations
to the Board regarding the structure of Board meetings; (j) recommending matters
for consideration by the Board; (k) serving as an independent point of contact
for stockholders wishing to communicate with the Board other than through the
Chairman of the Board; (l) collaborating with the Chairman of the Board on
recommending tasks to be assigned to the appropriate committees; (m) with the
approval of the Corporate Governance and Nominating Committee, overseeing the
annual evaluation of the Board and its committees; and (n) having the right to
engage legal, financial and other advisers to represent the independent
directors.
RISK
OVERSIGHT
The Board
has delegated to the Audit Committee, consisting solely of independent
directors, the responsibility to oversee the assessment and management of the
Company's risks, including reviewing with management significant risk exposures
potentially facing the Company and the policies and steps implemented by
management to identify, assess, manage and monitor such exposures. The Company’s
Compensation Committee, consisting solely of independent directors, is
responsible for overseeing the management of risks relating to the Company’s
compensation plans and arrangements and reporting to the Audit Committee and the
Board. The Board is regularly informed through committee reports regarding the
Company's risks, and reviews and discusses such risks in overseeing the
Company's business strategy and operations.
COMMITTEES OF THE BOARD
As
described below, there are three standing committees of the
Board. Each committee's activities are governed by a charter that is
available on the Company's website at
www.nicusa.com/investors/CoporateGov
,
or by sending your request in writing to the Corporate Secretary, NIC Inc.,
25501 West Valley Parkway, Suite 300, Olathe, Kansas 66061.
The table
below shows the members of each Committee of the Board:
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Audit
Committee
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Compensation
Committee
|
|
Corporate
Governance and
Nominating
Committee
|
|
Art
N. Burtscher, Chairman
|
|
Daniel
J. Evans, Chairman
|
|
Alexander
C. Kemper, Chairman
|
|
Daniel
J. Evans
|
|
Art
N. Burtscher
|
|
Art
N. Burtscher
|
|
Alexander
C. Kemper
|
|
Alexander
C. Kemper
|
|
Daniel
J. Evans
|
|
William
M. Lyons
|
|
William
M. Lyons
|
|
William
M. Lyons
|
|
|
|
|
|
|
The
Audit Committee
The Audit
Committee oversees management's responsibility for the integrity of the
Company's accounting and financial reporting and systems of internal
controls. The Committee also oversees the performance of the
Company's independent registered public accounting firm and the Company's
compliance with legal and regulatory requirements. In addition, the
Committee has the responsibility to oversee the assessment and management of the
Company's risks. The Audit Committee met six times during 2009. The report of
the Audit Committee is included in this Proxy Statement starting on page
14.
The Board
of Directors has determined that all of the members of the Audit Committee are
independent as required by applicable laws and regulations, the listing
standards of NASDAQ and the Corporate Governance Principles and
Practices. The Board of Directors has determined that at least one
member of the Committee, Mr. Burtscher, qualifies as an "audit committee
financial expert."
The
Compensation Committee
The
Compensation Committee is responsible for the establishment and oversight of the
Company's executive compensation program. The Committee also has
responsibility for general oversight of the Company's compensation policies and
practices for all employees, particularly with respect to how such policies
relate to the achievement of Company business goals and the Company's management
of risk. It is the responsibility of the Committee to review,
recommend and approve changes to the Company's compensation policies and
benefits programs and to otherwise ensure that the Company's compensation
philosophy is consistent with the Company's best interests and is properly
implemented. The Committee establishes the compensation levels of the
Company's Chief Executive Officer and the Company's other executive officers,
and reviews and makes recommendations to the Board regarding the level and form
of the Company's director compensation. The Committee also administers the
Company's stock plans, including the 2006 Amended and Restated Stock Option and
Incentive Plan, the 1999 Stock Option Plan of SDR Technologies, Inc. and the
1999 Employee Stock Purchase Plan. Finally, the Committee performs
other duties related to compensation that the Board from time to time may
assign. The Compensation Committee held five meetings in
2009. The Board of Directors has determined that all of the members
of the Committee are independent as required by applicable laws and regulations,
the listing standards of NASDAQ and the Corporate Governance Principles and
Practices.
The
Compensation Committee may delegate any of its responsibilities to
sub-committees and may delegate day-to-day administration of incentive and
employee benefit plans to appropriate Company personnel. In addition, upon
occasion matters have been escalated from the Compensation Committee to the full
Board of Directors for action. The executive officers receive assignments from
the Compensation Committee, for example, researching compensation levels for
employees, executives or directors at companies in comparable industries or of
comparable size in terms of number of employees, annual revenues or market
capitalization. The Compensation Committee also tasks the executive
team with the first, and subsequent, drafts of the executive incentive
compensation plan each year and with drafting revisions based upon Committee
guidance.
The
Compensation Committee has reviewed the design and operation of the Company’s
compensation arrangements, including the performance objectives and target
levels used in connection with incentive awards, with management and evaluated
the relationship between the Company’s risk management and these arrangements.
The Compensation Committee believes that the Company's compensation policies and
practices do not encourage unnecessary or excessive risk taking and that any
risks arising from the Company’s
compensation policies and practices for its employees are not reasonably likely
to have a material adverse effect on the Company.
The
Committee has the authority to retain and terminate any compensation consultant
used to assist in the evaluation of executive officer compensation.
From time to time, and as recently as 2007 as further discussed below, the
executive team with the approval of the Committee has used an external
compensation consultant, Mercer Human Resource Consulting, to assess the
Company's management compensation structure, including executive compensation,
and to perform peer review analysis among other public companies engaged in the
information technology services industries with similar annual revenues, number
of employees, market capitalization and other financial metrics. In 2008, as
further discussed below, the executive team with the approval of the Committee
engaged Semler Brossy Consulting Group, an external compensation consultant, to
undertake a similar analysis with respect to the compensation of the Company's
directors.
The
Corporate Governance and Nominating Committee
The
Corporate Governance and Nominating Committee met five times in
2009. The Board of Directors has determined that all of the members
of the Committee are independent as required by applicable laws and regulations,
the listing standards of NASDAQ and the Corporate Governance Principles and
Practices. The Committee focuses on two primary areas: corporate
governance and nomination of directors.
The
Committee provides oversight and guidance to the Board of Directors to ensure
that the membership, structure, policies, and practices of the Board and its
committees facilitate the effective exercise of the Board's role in the
governance of the Company. The Committee reviews and evaluates the policies and
practices with respect to the size, composition, independence and functioning of
the Board and its committees and reflects those policies and practices in
Corporate Governance Principles and Practices, which can be found on the
Company's website.
NOMINATION
OF DIRECTORS
The
Corporate Governance and Nominating Committee evaluates the qualifications of
candidates for election as directors. In exploring potential
candidates for directors, the Committee considers individuals recommended by
members of the Committee, other directors, members of management, stockholders
and self-nominated individuals. In nominating candidates, the
Committee takes into consideration such factors as it deems appropriate on a
case-by-case basis. A discussion of factors that the Committee may
consider is included under "Election of Directors" in this Proxy Statement
beginning on page 15.
The
Committee will consider Board nominees recommended by stockholders who provide
the recommendation in accordance with the procedures in the Bylaws for
stockholder nominations of directors. The Committee intends to apply
the same standards in considering candidates submitted by stockholders and
self-nominated individuals as it does in evaluating candidates submitted by
members of the Board of Directors and members of management.
The
Bylaws require that a stockholder who wishes to nominate an individual for
election as a director at the Company's Annual Meeting of Stockholders must give
the Company advance written notice no earlier than 120 days and no later than 90
days prior to the anniversary date of the Annual Meeting in connection with next
year's Annual Meeting. Accordingly, notice of any director nomination that a
stockholder intends to present at next year's Annual Meeting must be received at
the Company's principal executive offices not earlier than January 4, 2011 and
not later than February 3, 2011. The Bylaws also require a
stockholder who wishes to nominate an individual or him or herself for election
as a director to provide certain specified information. This
specified information includes, among other things, certain information about
the stockholder and certain information about the nominee, such as the nominee's
name, address, principal occupation, relationship with the nominating
stockholder, a completed questionnaire and the nominee's written consent to
being named a nominee and to serve as a director if elected. Stockholders may
request a copy of the Bylaw requirements from:
Corporate
Secretary
NIC
Inc.
25501
West Valley Parkway, Suite 300
Olathe,
Kansas 66061
Notice of
any director nominations for this year's Annual Meeting must have been received
no earlier than January 5, 2010 and no later than February 4,
2010. NIC did not receive any stockholder nominations of directors
within this timeframe.
The Board
has determined that a majority of the Board members are independent
directors. Each nominee for director is an existing director standing
for re-election.
DIRECTOR
COMPENSATION
In 2008,
the Compensation Committee directed senior management to conduct a competitive
assessment of the compensation program for the Company’s Board of Directors and
to develop comprehensive program recommendations going forward. In
2007, management had engaged Mercer to conduct a similar assessment of the
Company's executive compensation program, as further discussed under the
Compensation Discussion and Analysis section starting on page 21 of this Proxy
Statement. The senior consultant with Mercer most familiar with the
2007 executive compensation study was employed by Semler Brossy Consulting Group
("SBCG") in 2008. Management, with the approval of the Committee,
engaged SBCG in 2008 to review the Company's Board compensation program, provide
critical feedback and assess Board compensation within the context of peer group
comparisons.
For the
2008 Board compensation study, SBCG used the same peer group of companies that
it used for the 2007 executive compensation study. In that study,
SBCG considered several factors, such as industry focus, business
characteristics and operational complexity, to develop an appropriate peer group
of companies in the internet & software services, application software, and
information technology consulting industries that were appropriately-sized in
terms of number of employees, market capitalization and asset base, with annual
revenues used as a secondary criterion. The 14 members of the peer
group were as follows:
|
|
Bankrate
(RATE)
|
Online
Resources (ORCC)
|
|
|
|
CyberSource
(CYBS)
|
Perficient
(PRFT)
|
|
|
|
ePlus
(PLUS.PK)
|
S1
(SONE)
|
|
|
|
Goldleaf
Financial Solutions (GFSI)
|
SupportSoft
(SPRT)
|
|
|
|
Imergent
(IIG)
|
Tier
Technologies (TIER)
|
|
|
|
Keynote
Systems (KEYN)
|
Vocus
(VOCS)
|
|
|
|
Omniture
(OMTR)
|
WebMD
Health (WBMD)
|
|
Based upon the
recommendations of SBCG, the Company provides the following cash compensation to
directors: (1) an annual cash retainer of $24,000, (2) an annual cash retainer
premium paid for committee chairs of $10,000 for the Audit Committee and $5,000
for the Corporate Governance and Nominating Committee and the Compensation
Committee, (3) an annual cash retainer premium paid for committee members of
$5,000 for the Audit Committee and $2,500 for the Corporate Governance and
Nominating Committee and the Compensation Committee, and (4) Board meeting
attendance fees of $1,000 per meeting. From an equity compensation
standpoint, the Company's
Board
compensation program
provides for an annual grant of service-based
restricted stock (with equal vesting over four years) with a grant date fair
value of $60,000. The ratio of equity to cash compensation is approximately 60%
to 40%, which is in line with SBCG’s recommendation of a preponderance of total
value coming from equity compensation.
Upon
first joining the Board, any new director will receive an award of restricted
stock (with equal annual vesting over four years) with an equivalent fair market
value of $25,000 on the date of the award.
Directors
who are also executive officers of the Company do not receive compensation for
service on the Board of Directors. Therefore Mr. Herington is not
listed in the Director Compensation table below.
All
directors are eligible to participate in the Company's 2006 Amended and Restated
Stock Option and Incentive Plan. Non-employee directors are not
eligible to participate in the Company's Employee Stock Purchase
Plan. Directors are reimbursed for travel expenses and other
out-of-pocket costs incurred in connection with their attendance at
meetings.
The
following table provides information on the compensation of non-employee
directors in 2009.
Director Compensation
(1)
|
Name
|
|
Fees
Earned or Paid in Cash ($)
|
|
|
Stock
Awards ($) (2)
|
|
|
Option
Awards ($)(2)
|
|
|
All
Other Compensation
|
|
|
Total
($)
|
|
|
(a)
|
|
(b)
|
|
|
(c)
|
|
|
(d)
|
|
|
(g)
|
|
|
(h)
|
|
|
Art
N. Burtscher (3)
|
|
|
43,000
|
|
|
|
60,000
|
|
|
|
-
|
|
|
3,920
|
|
|
|
106,920
|
|
|
Daniel
J. Evans (4)
|
|
|
40,500
|
|
|
|
60,000
|
|
|
|
-
|
|
|
3,920
|
|
|
|
104,420
|
|
|
Jeffrey
S. Fraser (5)
|
|
|
27,000
|
|
|
|
60,000
|
|
|
|
-
|
|
|
17,094
|
|
|
|
104,094
|
|
|
Ross
C. Hartley (6)
|
|
|
28,000
|
|
|
|
60,000
|
|
|
|
-
|
|
|
21,486
|
|
|
|
109,486
|
|
|
Alexander
C. Kemper (7)
|
|
|
40,500
|
|
|
|
60,000
|
|
|
|
-
|
|
|
4,136
|
|
|
|
104,636
|
|
|
William
M. Lyons (8)
|
|
|
26,500
|
|
|
|
25,000
|
|
|
|
-
|
|
|
-
|
|
|
|
51,500
|
|
|
Pete
Wilson (9)
|
|
|
38,000
|
|
|
|
60,000
|
|
|
|
-
|
|
|
3,920
|
|
|
|
101,920
|
|
|
John
L. Bunce, Jr. (10)
|
|
|
1,000
|
|
|
|
-
|
|
|
|
-
|
|
|
-
|
|
|
|
1,000
|
|
|
(1)
|
The
Non-equity Incentive Plan Compensation and Change in Pension Value and
Nonqualified Deferred Compensation Earnings columns have been omitted from
the Director Compensation table because the Company does not provide
director compensation in any of these
categories.
|
|
(2)
|
Amounts
reported in the Stock Awards and Option Awards columns represent the
aggregate grant date fair value of such awards, computed in accordance
with FASB ASC Topic 718. However, these amounts do not include
an estimate of forfeitures related to time-based vesting conditions, and
assume that the non-employee director will perform the requisite service
to vest in the award. For assumptions used in determining these
values, refer to Note 12 of the Company’s financial statements in the
Company’s Annual Report on Form 10-K for the year ended December 31, 2009,
as filed with the Securities and Exchange
Commission.
|
|
(3)
|
All
Other Compensation for Mr. Burtscher consists of a dividend equivalent of
$0.30 per share on 13,065 unvested shares of restricted stock paid by the
Company in February 2009.
|
At
December 31, 2009, Mr. Burtscher directly owned the following unvested
restricted stock awards and stock options to purchase Common Stock:
|
|
(i)
|
1,000
unvested restricted shares, which vest on October 19,
2010;
|
|
|
(ii)
|
3,000
unvested restricted shares, which vest in three equal annual installments
beginning on February 4, 2010;
|
|
|
(iii)
|
6,049
unvested restricted shares, which vest in three equal annual installments
beginning on May 6, 2010;
|
|
|
(iv)
|
10,471
unvested restricted shares, which vest in four equal annual installments
beginning on May 5, 2010; and
|
|
|
(v)
|
10,000
options, exercisable at $6.16 per share, which are all currently
exercisable and expire on November 8,
2010.
|
|
(4)
|
All
Other Compensation for Governor Evans consists of a dividend equivalent of
$0.30 per share on 13,065 unvested shares of restricted stock paid by the
Company in February 2009.
|
At
December 31, 2009, Governor Evans directly owned the following unvested
restricted stock awards and stock options to purchase Common Stock:
|
|
(i)
|
1,000
unvested restricted shares, which vest on October 19,
2010;
|
|
|
(ii)
|
3,000
unvested restricted shares, which vest in three equal annual installments
beginning on February 4, 2010;
|
|
|
(iii)
|
6,049
unvested restricted shares, which vest in three equal annual installments
beginning on May 6, 2010;
|
|
|
(iv)
|
10,471
unvested restricted shares, which vest in four equal annual installments
beginning on May 5, 2010; and
|
|
|
(v)
|
10,000
options, exercisable at $6.16 per share, which are all currently
exercisable and expire on November 8,
2010.
|
|
(5)
|
Mr.
Fraser resigned as a director of the Company on September 4, 2009,
effective on the same date, and all outstanding unvested restricted shares
held by Mr. Fraser were forfeited at this time. All Other
Compensation for Mr. Fraser consists of a dividend equivalent of $0.30 per
share on 13,065 unvested shares of restricted stock paid by the Company in
February 2009 and health and dental insurance premiums paid by the Company
totaling $13,174.
|
|
(6)
|
All
Other Compensation for Mr. Hartley consists of a dividend equivalent of
$0.30 per share on 13,065 unvested shares of restricted stock paid by the
Company in February 2009 and health and dental insurance premiums paid by
the Company totaling $17,566.
|
At
December 31, 2009, Mr. Hartley directly owned the following unvested restricted
stock awards and stock options to purchase Common Stock:
|
|
(i)
|
1,000
unvested restricted shares, which vest on October 19,
2010;
|
|
|
(ii)
|
3,000
unvested restricted shares, which vest in three equal annual installments
beginning on February 4, 2010;
|
|
|
(iii)
|
6,049
unvested restricted shares, which vest in three equal annual installments
beginning on May 6, 2010;
|
|
|
(iv)
|
10,471
unvested restricted shares, which vest in four equal annual installments
beginning on May 5, 2010; and
|
|
|
(v)
|
10,000
options, exercisable at $6.16 per share, which are all currently
exercisable and expire on November 8,
2010.
|
|
(7)
|
All
Other Compensation for Mr. Kemper consists of a dividend equivalent of
$0.30 per share on 13,786 unvested shares of restricted stock paid by the
Company in February 2009.
|
At December 31, 2009, Mr. Kemper directly owned the following unvested
restricted stock awards:
|
|
(i)
|
1,814
unvested restricted shares, which vest in two equal annual installments
beginning on November 5, 2010;
|
|
|
(ii)
|
3,000
unvested restricted shares, which vest in three equal annual installments
beginning on February 4, 2010;
|
|
|
(iii)
|
6,049
unvested restricted shares, which vest in three equal annual installments
beginning on May 6, 2010; and
|
|
|
(iv)
|
10,471
unvested restricted shares, which vest in four equal annual installments
beginning on May 5, 2010
|
|
(8)
|
Mr.
Lyons was elected to the Board on August 6, 2009. Upon joining
the Board, Mr. Lyons received an award of restricted stock (with equal
annual vesting over four years) with a grant date fair market value of
$25,000. Mr. Lyons’ annual retainer for Board membership and
annual retainer premium for committee membership were prorated for the
portion of the year he served on the
Board.
|
At
December 31, 2009, Mr. Lyons directly owned 3,160 unvested restricted shares,
which vest in four annual installments beginning August 6, 2010.
|
(9)
|
All
Other Compensation for Governor Wilson consists of a dividend equivalent
of $0.30 per share on 13,065 unvested shares of restricted stock paid by
the Company in February 2009.
|
At
December 31, 2009, Governor Wilson directly owned the following unvested
restricted stock awards and stock options to purchase Common Stock:
|
|
(i)
|
1,000
unvested restricted shares, which vest on October 19,
2010;
|
|
|
(ii)
|
3,000
unvested restricted shares, which vest in three equal annual installments
beginning on February 4, 2010;
|
|
|
(iii)
|
6,049
unvested restricted shares, which vest in three equal annual installments
beginning on May 6, 2010;
|
|
|
(iv)
|
10,471
unvested restricted shares, which vest in four equal annual installments
beginning on May 5, 2010; and
|
|
|
(v)
|
10,000
options, exercisable at $6.16 per share, which are all currently
exercisable and expire on November 8,
2010.
|
(10) Mr.
Bunce did not stand for reelection and stepped down from the Board on May 4,
2009, and all outstanding unvested restricted shares held by Mr. Bunce were
forfeited at this time.
The
Board determined the terms and conditions of any such option or restricted stock
awards, including those that apply upon the termination of a non-employee
director's service as a Board member.
EMPLOYEE
COMPLAINT PROCEDURES FOR ACCOUNTING AND AUDITING
MATTERS
The
Board has adopted Employee Complaint Procedures for Accounting and Auditing
Matters for all employees, which can be found on the Company's
website. This document contains procedures for the Audit Committee to
receive, retain and treat complaints received regarding accounting, internal
accounting controls or auditing matters, and to allow for the confidential and
anonymous submission by employees of concerns regarding questionable accounting
or auditing matters.
_________________
REPORT
OF THE AUDIT COMMITTEE
_________________
In the
performance of its oversight function, the Audit Committee has reviewed and
discussed with management and the independent registered public accounting firm
the audited consolidated financial statements of the Company for the year ended
December 31, 2009 and the effectiveness of the Company's internal control over
financial reporting as of December 31, 2009.
In
addition, the Committee has discussed with management and the independent
registered public accounting firm the matters that Statement on Auditing
Standards No. 61 (Communication with Audit Committees), as amended (AICPA,
Professional Standards, Vol. 1, AU Section 380), as adopted by the Public
Company Accounting Oversight Board (“PCAOB”) in Rule 3200T, requires the
Committee and the auditors to discuss. Finally, the Committee has
received the written disclosures and the letter from the independent registered
public accounting firm required by applicable requirements of the PCAOB
regarding the independent registered public accounting firm's communications
with the Audit Committee concerning independence, and has discussed with the
independent registered public accounting firm its independence.
The
members of the Committee are not full-time employees of the Company and are not
performing the functions of auditors or accountants. As such, it is
not the duty or responsibility of the Committee or its members to conduct "field
work" or other types of auditing or accounting reviews or procedures or to set
auditor independence standards. Members of the Committee necessarily
rely on the information provided to them by management and the independent
registered public accounting firm.
Based
upon the reports and discussions described in this report, in reliance on
management and the independent registered public accounting firm, and subject to
the limitations of our role, the Committee recommended to the Board, and the
Board has approved, the inclusion of the audited financial statements referred
to above in the Company's Annual Report on Form 10-K.
Respectfully
submitted,
The
Audit Committee
Art N. Burtscher
(Chairman)
Daniel J. Evans
Alexander C. Kemper
William
M. Lyons
Pete
Wilson
_________________
ELECTION
OF DIRECTORS
(
ITEM 1 ON PROXY
CARD
)
_________________
The Board
of Directors currently consists of seven directors. Each of the
nominees listed below is an incumbent director whose nomination to serve for a
one-year term was recommended by the Corporate Governance and Nominating
Committee and approved by the Board of Directors. The seven nominees
receiving the most votes will be elected. Abstentions and broker
non-votes have no effect on the election. Proxies cannot be voted for
a greater number of persons than the number of nominees named on the enclosed
form of proxy, and stockholders may not cumulate their votes in the election of
directors.
Each
nominee has consented to stand for election and the Board does not anticipate
that any nominee will be unavailable to serve. However, if any
nominee becomes unavailable to serve at the time of the Annual Meeting, the
Board of Directors may provide for a lesser number of directors or designate
substitute nominees. If substitute nominees are designated, the
persons named in the enclosed proxy will vote proxies for the remaining nominees
and any substitute nominees, unless otherwise instructed by a
stockholder.
If you
wish to vote for or withhold your vote from all nominees, please mark the
corresponding box on your proxy card. If you do not wish your shares
to be voted for a particular nominee, you should note that nominee's name in the
exception space provided on the proxy card. The following biographies
provide information about each nominee's principal occupation and business
experience, age, and other directorships, as well as current NIC Board committee
memberships.
The
Board of Directors, upon the recommendation of the Corporate Governance and
Nominating Committee, recommends a vote FOR each of the nominees.
|
Harry
H. Herington
|
|
50
|
|
Chairman
of the Board and Chief Executive
Officer
|
|
|
|
59
|
|
Lead
Independent Director
|
|
Ross
C. Hartl
ey
|
|
62
|
|
Director
|
|
Alexander C. Kemper
|
|
44
|
|
Director
|
|
William M. Lyons
|
|
54
|
|
Director
|
The following is a
brief description of the business experience of each nominee for director and a
brief discussion of the specific experience, qualifications, attributes or
skills that led to the conclusion that the nominee should serve as a director
for the Company, in light of the Company’s business and structure. In
nominating candidates, the Committee takes into consideration such factors as it
deems appropriate on a case-by-case basis, which may include experience,
knowledge, skills, expertise, integrity, diversity of background and
perspective,
ability
to make independent analytical inquiries, understanding of the Company's
business environment, the interplay of the candidate's experience with that of
the other Board members and willingness to devote adequate time and effort to
Board responsibilities. While the Company does not have a formal diversity
policy, the Company believes that the Board’s deliberative process benefits from
a reasonable diversity of backgrounds and perspectives. In reviewing the
re-nomination of incumbent directors, the Committee also considers their
participation at meetings, their understanding of NIC's business and the
environment within which the Company operates, their attendance, and their
independence and relationships, if any, with the Company.
Harry H. Herington
became the
Company's Chief Executive Officer in February 2008 and became the Chairman of
the Board in May 2008. He was elected to the Board of Directors in
October 2006. Mr. Herington served as President from May 2006 until
February 2008 and as Chief Operating Officer from May 2002 until October
2006. In addition, he served as the Company's Executive Vice
President--Portal Operations from January 1999 through April 2002. He served as
one of the Company's directors from May 1998 to February 1999. He has
also served as President of NICUSA, Inc., a wholly-owned subsidiary of the
Company, since 1998. Mr. Herington has held numerous positions of
authority and responsibility with the Company since 1995, which enables him to
provide valuable leadership and insight into the Company's strategic direction.
Mr. Herington holds a B.S. degree from Wichita State University in Kansas and a
J.D. degree from the University of Kansas School of Law.
Art N. Burtscher
has served
as one of the Company's directors since 2004, and was elected Lead Independent
Director in February 2008. He chairs the Audit
Committee. Mr. Burtscher has served as Chairman of McCarthy Group
Advisors, L.L.C., an Omaha-based investment advisory firm, since 2004. From 2000
to 2004, he was President of McCarthy Group Asset Management. He has
more than 30 years of financial services experience, including 13 years as
President of Great Western Bank. Mr. Burtscher currently serves on
the boards of directors of NovaStar Financial, Great Western BanCorp.,
AmeriSphere Multi-Family Finance, L.L.C., Landscapes Unlimited, Inc. and the
Silverstone Group. Mr. Burtscher's extensive experience in the
financial services industry enables him to provide valuable contributions to the
Board regarding financial, business and investment matters and to serve as the
audit committee financial expert. He graduated from Fort Hays State University
in Kansas with a B.S. in Business Administration and is a graduate of the School
of Mortgage Banking.
Daniel J. Evans
has served as
one of the Company's directors since 1998. He chairs the Compensation
Committee. Governor Evans is the chairman of and has served as a
consultant for Daniel J. Evans Associates Consulting, a consulting company in
the State of Washington, since May 1989. Governor Evans currently
serves as a director of Costco Wholesale Corporation and Archimedes Technology
Group. Mr. Evans has extensive service as a director, having served
on more than 14 boards of directors and served on the audit committees of many
of those boards. He also served as a U.S. Senator for the State of Washington
from September 1983 to January 1989 and as the Governor of the State of
Washington from January 1965 to January 1977. The Board relies upon
Governor Evan's extensive experience in state government and industry in guiding
the Company's business strategy. Governor Evans holds a B.S. and an M.S. in
civil engineering from the University of Washington.
Ross C. Hartley
, one of the
Company's founders, has served as one of the Company's directors since the
Company's formation in 1992. Mr. Hartley also served as President of The Hartley
Insurance Group, a group of independent insurance agencies in Kansas, from 1974
to 2000. Mr. Hartley retired from all active work in 2000 and since that time
has managed his own investments. He also serves as a director of
Empire District Electric Company, a public utility located in Joplin,
Missouri. Mr. Hartley's extensive experience with the Company since
its founding and extensive business experience enables him to provide valuable
guidance to the Board in overseeing the Company's business. Mr. Hartley holds a
B.S. in mathematics from Baker University in Baldwin City, Kansas and a J.D.
degree from the University of Kansas School of Law.
Alexander C. Kemper
has
served as one of the Company's directors since his election to the Board in
November 2007. He chairs the Corporate Governance and Nominating
Committee. Mr. Kemper is the chairman of the board of Kansas
City-based The Collectors Fund, a private equity fund focused on alternative
asset classes. He founded Perfect Commerce Inc., an application
service provider for Internet sourcing and procurement tools and related
professional services, and served as chairman and chief executive officer from
2000 to 2006. Before founding Perfect Commerce, Mr. Kemper was the
chairman of the board and CEO of UMB Bank, N.A. and CEO of UMB Financial Corp.,
a Nasdaq-traded financial services company with assets of more than $8 billion.
He is an active angel and venture investor and currently serves several
corporate boards, including UMB Financial Corp., AXA Art, North America (a
subsidiary of AXA Insurance Company), BATS Global Markets, and is chairman of
the board of Pollenware. Mr. Kemper has extensive experience in finance,
banking, investment, management and board service, as well as extensive
experience with technology companies, which enables him to provide valuable
guidance to his fellow directors on such matters. Mr. Kemper holds a B.A. degree
from Northwestern University.
William M. Lyons
has served
as one of the Company's directors since 2009. Lyons was president and chief
executive officer of American Century Companies, Inc., a Kansas City-based
investment manager, until his retirement in March 2007. Mr. Lyons joined
American Century in 1987 as assistant general counsel and also served as its
general counsel, executive vice president, and chief operating officer. Mr.
Lyons was named president in 1997 and chief executive officer in 2000. Mr. Lyons
also served as a director of American Century Companies, Inc. and numerous
investment companies affiliated with American Century Companies, Inc. While at
American Century, Mr. Lyons also was a senior executive of several operating
subsidiaries, including American Century Investment Management, Inc., American
Century Investment Services, Inc., and American Century Services Corp. He is
currently a member of the board of directors of Morningstar, Inc. (NASDAQ:
MORN), and other civic and not-for-profit entities. Mr. Lyons's leadership of
American Centuries Companies, Inc. through a period of substantial growth
enables him to provide valuable guidance to the Board on business strategy and
financial matters. Mr. Lyons holds a bachelor’s degree in history from Yale
University and a Juris Doctor degree from Northwestern University School of
Law.
Pete Wilson
has served as one
of the Company's directors since 1999. Governor Wilson served as Governor of the
State of California from 1991 until 1999. Prior to serving as
Governor of California, Governor Wilson served in the U.S. Senate for eight
years, representing the State of California from 1983 to 1991, and served as the
mayor of San Diego, California from 1971 to 1983. Governor Wilson is
a principal at Bingham Consulting Group, a business consulting
firm. Governor Wilson is also a director of The Irvine Company, U.S.
TelePacific Corp, and U.S. Health Works, Inc and is a director and founder of
the California Mentoring Foundation. He is a member of the California State
Chamber of Commerce Board of Directors, and a member and Founding Chair of the
Southern California Leadership Council. Governor Wilson is a
Distinguished Visiting Fellow of the Hoover Institution at Stanford University,
and serves as a Trustee of the Ronald Reagan Presidential Foundation, the
Richard Nixon Foundation, and the Criminal Justice Legal Foundation. He is
immediate past Chair (current Capital Campaign Chair) of the National World War
II Museum. Governor Wilson is also a former member of the Defense
Policy Board (advisory to the Secretary of Defense) and the President’s Foreign
Intelligence Advisory Board and formerly served on the Thomas Weisel Partners
board of advisors. The Board draws upon Governor Wilson's extensive
experience inside and outside government in overseeing the Company's business
strategy and developing relationships with government partners. He
received his undergraduate degree from Yale University and his law degree from
Boalt Hall (University of California at Berkeley). After graduating
from Yale, Governor Wilson spent three years in the Marine Corps as an infantry
officer.
The
Board of Directors, upon the recommendation of the Corporate Governance and
Nominating Committee, recommends a vote FOR the election of Messrs. Herington,
Burtscher, Evans, Hartley, Kemper, Lyons and Wilson.
SEC
INVESTIGATION
The
Company has previously disclosed an investigation by the Staff of the Division
of Enforcement (the "Staff") of the SEC regarding the reimbursement of expenses
to Jeffrey S. Fraser, the Company's former Chairman of the Board and Chief
Executive Officer. The Company has fully cooperated with the Staff’s
investigation, has engaged in its own thorough and independent internal
investigation through its Audit Committee for the period from 2004 through June
2007 and its Audit Committee is further reviewing expense
reimbursement to Mr. Fraser for 1999 through 2003, has bolstered its compliance
procedures and internal controls, and has sought and obtained restitution from
Mr. Fraser of expenses paid by the Company that Mr. Fraser was not authorized to
receive.
On March
9, 2010, the Company and Harry H. Herington, the Company’s Chairman of the Board
and Chief Executive Officer, Stephen M. Kovzan, the Company's Chief Financial
Officer, and William F. Bradley, Jr., the Company's Chief Operating Officer and
General Counsel (collectively the “Officers”), received "Wells Notices" from the
Staff
.
A
Wells Notice provides recipients with an opportunity to respond to issues raised
in an investigation prior to any decision by the Commission on bringing an
enforcement action, and is neither a formal allegation nor a finding of
wrongdoing.
The Wells
Notice stated that the Staff is considering recommending that the Commission
authorize a civil injunctive action against the Company and its Officers
alleging violations of the anti-fraud, books and records, internal controls,
extension of credit to officers and directors, and proxy and periodic reporting
provisions of the federal securities laws. The Staff indicated that
it may seek a permanent injunction and civil penalties against the Company and
its Officers, disgorgement and officer and director bars against the Officers,
and permanent suspensions from appearing and practicing before the SEC against
Mr. Kovzan and Mr. Bradley.
The
amounts involved appear to be approximately $1.1 million for the period from
2002 through 2007. It appears that the Staff believes that the Company and its
Officers should have responded sooner and more completely to indications of
potential misconduct by Mr. Fraser involving claiming personal expenses as
reimbursable business expenses. Any expense reimbursements improperly
claimed by Mr. Fraser were not authorized by the Company's board of directors or
any of its committees as compensation or loans. It appears that the
Staff also believes that the Company and its Officers should have characterized
certain authorized payments to Mr. Fraser as compensation rather than reimbursed
business expenses, including approximately $473,000 of the $1.1 million relating
to travel by Mr. Fraser from Jackson, Wyoming to the Company's headquarters
in Kansas. The Staff did not indicate that it believes Mr. Herington, Mr.
Kovzan, or Mr. Bradley personally received any inappropriate expense
reimbursements or that there was any failure to properly disclose their own
compensation. The Company and the Officers disagree with the proposed
recommendations of the Staff and are prepared to explain their reasons for this
view.
It is the
Company's understanding that the Staff is reviewing a portion of 2008 in
addition to its review of 2002 – 2007. In the event that the SEC investigation
or Audit Committee review results in the identification of additional personal
expense amounts that Mr. Fraser was not authorized to receive, the Company
will seek repayment of such additional amounts from Mr. Fraser.
Even if
the Staff's view of the characterization of Mr. Fraser’s expenses is finally
determined to be correct, the Company believes that the expenses would continue
to be reflected as selling and administrative expenses in the Company's results
for the period from 2002 through 2007 and would not significantly change the
Company's operating income (loss) or net income (loss) during any of those
periods.
There can be no
assurance that the SEC will not take actions that could adversely affect the
Company as a result of the matters described above. Among other
things, if the SEC were to authorize and obtain officer and director bars in a
SEC civil injunctive action against any of the members of management referenced
above, the Company would lose the services of key personnel that could be
expected to have a material adverse effect on the Company. We have incurred
significant legal fees and other expenses in connection with the SEC
investigation and the Audit Committee review and could incur significant legal
fees and other expenses or fines or other penalties in connection with the
ongoing SEC investigation and Audit Committee review, including advancements of
expenses to current and former executive officers of the Company. In
addition, members of our management have devoted in the past, and may need to
devote in the future, a significant amount of time to these matters, which would
reduce the amount of time they can devote to our business and therefore may have
an adverse effect on our business.
_________________
RATIFICATION
OF APPOINTMENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
(
ITEM 2 ON PROXY
CARD
)
_________________
The Audit
Committee considered the performance and qualifications of
PricewaterhouseCoopers LLP, the Company's current independent registered public
accounting firm. In consultation with management and
PricewaterhouseCoopers LLP, the Audit Committee also considered whether the
provision of services by the independent registered public accounting firm is
compatible with maintaining the independence of PricewaterhouseCoopers
LLP. The Audit Committee has reappointed PricewaterhouseCoopers LLP
to audit the Company's consolidated financial statements and the Company's
internal control over financial reporting for the year ending December 31,
2010.
Fees
billed to the Company by PricewaterhouseCoopers LLP for services rendered during
fiscal year 2009 and 2008 were as follows:
|
|
|
2009
|
|
2008
|
|
Audit
fees
|
|
766,000
|
|
661,000
|
|
Audit-related
fees
|
|
487,000
|
|
151,000
|
|
Tax
fees
|
|
161,000
|
|
152,000
|
|
All
other fees
|
|
-
|
|
-
|
|
Total
fees
|
|
1,414,000
|
|
964,000
|
Audit
fees include audits of the annual consolidated financial statements on Form 10-K
and reviews of quarterly consolidated financial statements on Form 10-Q, as well
as the audit of the Company's internal control over financial reporting required
by Section 404 of the Sarbanes-Oxley Act of 2002. For 2009 and 2008,
audit fees also included regulatory audits, audits of financial statements for
certain subsidiaries of the Company and services rendered in connection with an
SEC investigation and Audit Committee review of expense reporting by certain
officers of the Company. Audit-related fees primarily include audits
of benefit plan financial statements, consultations concerning accounting
standards, reporting standards and internal controls and attest services
relating to Statement of Auditing Services No. 70 reports. For 2009,
audit-related fees also included services rendered in connection with the
Company’s acquisition of certain eGovernment contracts with the state of
Texas. Tax fees consist primarily of fees billed for tax compliance
and, to a lesser extent, tax advice.
The Audit
Committee has adopted policies and procedures for the pre-approval of all fee
estimates and services to be provided by the independent registered public
accounting firm to the Company and its subsidiaries. The Audit
Committee's policy is to pre-approve all auditing services and non-audit
services to be provided by the independent registered public accounting firm.
Additionally, each permissible non-audit service provided in 2009 was reviewed
and pre-approved by the Audit Committee.
The
Company expects that representatives of PricewaterhouseCoopers LLP will be
present at the Annual Meeting. They will have the opportunity to make
a statement if they desire to do so and are expected to be available to respond
to appropriate questions.
The
affirmative vote of the holders of a majority of all the outstanding shares of
Common Stock present or represented at the Annual Meeting and entitled to vote
thereon is required to ratify the appointment of PricewaterhouseCoopers LLP as
the Company's independent registered public accounting firm for the year ending
December 31, 2010. Proxies solicited by the Board will be voted in
favor of ratification unless a stockholder has indicated otherwise on the
proxy. If this appointment is not ratified by the stockholders, the
Audit Committee will reconsider the appointment.
The
Board of Directors recommends a vote FOR ratification of the appointment of
PricewaterhouseCoopers LLP as the Company's independent registered public
accounting firm for the year ending December 31, 2010.
_________________
SUBMISSION
OF STOCKHOLDER PROPOSALS
_________________
A
stockholder may submit a proposal for inclusion in the Company's 2011 Proxy
Statement. In order for the proposal to be considered, the Company
must receive the proposal no later than November 26,
2010. All proposals must comply with the rules of the Securities and
Exchange Commission for eligibility and type of stockholder
proposal. Stockholder proposals should be addressed to:
Corporate
Secretary
NIC
Inc.
25501
West Valley Parkway, Suite 300
Olathe,
Kansas 66061
If a
stockholder does not wish to submit a proposal for inclusion in next year's
proxy statement, but instead wishes to present it directly at the 2011 Annual
Meeting, NIC's Bylaws require that the Company receive the proposal no earlier
than January 4, 2011, and no later than February 3, 2011, and that the
stockholder submitting the proposal and the proposal meet certain requirements
specified by the Bylaws. Requests for a copy of the Bylaw
requirements should be addressed to the Corporate Secretary at the address
provided above.
_________________
EXECUTIVE
COMPENSATION
_________________
REPORT
OF THE COMPENSATION COMMITTEE
The
Committee has reviewed and discussed the Compensation Discussion and Analysis
("CD&A") portion of this Proxy Statement with management. Based
on the Committee's review and discussions, the Committee has recommended to the
Board of Directors that the CD&A be included in this Proxy Statement and the
Company's Annual Report on Form 10-K.
Respectfully
submitted,
The
Compensation Committee
Daniel J.
Evans (Chairman)
Art N.
Burtscher
Alexander
C. Kemper
William
M. Lyons
Pete
Wilson
_________________
COMPENSATION
DISCUSSION AND ANALYSIS
_________________
PHILOSOPHY
AND OBJECTIVES OF EXECUTIVE COMPENSATION PROGRAM
The
Company is committed to increasing stockholder value through profitable growth
and the execution of specific strategies. Superior performance by our
executive team is essential to these goals, so we have structured our executive
pay programs to attract and retain talented, highly-qualified
executives. For the fiscal year ended December 31, 2009, our Named
Executive Officers ("NEOs") were as follows:
|
Name
|
|
Title
|
|
Harry
H. Herington
|
|
Chairman
of the Board and Chief Executive Officer
|
|
Stephen
M. Kovzan
|
|
Chief
Financial Officer
|
|
William
F. Bradley, Jr.
|
|
Chief
Operating Officer and General Counsel
|
|
Robert
W. Knapp
|
|
Executive
Vice President
|
On
February 3, 2009, the Board of Directors appointed Robert W. Knapp to the
position of Executive Vice President.
The
Company's Compensation Committee ("the Committee") has adopted a straightforward
approach to executive compensation, whereby the material components of pay other
than base salary are tied to the Company's overall financial
performance. This approach reinforces the Company's commitment to
collaboration for the benefit of the Company, particularly among its most senior
executives. At its core, the Company's executive compensation program
is comprised of base salary and incentives, both annual and
long-term. The Committee structures these core elements to align
executive and stockholder interests, by fostering a team-based environment that
recognizes the Company's entrepreneurial history and strong record of financial
performance.
THE
EXECUTIVE COMPENSATION PROGRAM
In 2006,
the Committee directed senior management to conduct a competitive assessment of
the Company's executive compensation program and to develop comprehensive
program recommendations going forward. With the approval of the
Committee, management engaged Mercer Consulting, an external compensation
consultant ("Mercer"), in 2007 to assist in this regard; specifically,
management asked Mercer to:
|
·
|
review
the Company's executive compensation program and provide critical
feedback;
|
|
·
|
assess
executive pay within the context of peer group comparisons;
and
|
|
·
|
provide
management with the necessary information and design alternatives to
develop short- and long-term incentive
plans.
|
Management's
goal was to develop a recommendation to the Committee that would complement key
components of the existing program, where valid, and introduce new elements,
where appropriate. Mercer introduced certain pay philosophies and
alternatives that management incorporated into its recommendation to the
Committee, namely:
|
·
|
While
individual executives may be above or below targeted pay positioning for
each pay component,
aggregate positioning
in comparison to market should be the primary
focus;
|
|
·
|
Similarly,
while each pay component was compared to market, management's primary
focus was on the
total
value of the compensation programs
relative to market;
and
|
|
·
|
Finally,
Mercer compiled pay data for the five highest-paid executives among
identified peer companies (see list of companies below). This
data was then aggregated for each peer company to arrive at a
"cost of management"
figure. These aggregate data were used to understand the
relative positioning of the Company's executive pay
levels.
|
The
following discussion and analysis describes the findings from management's
study, as well as the material components of the executive compensation program
for 2009.
Peer group
composition and market comparisons.
Mercer's approach to peer
group selection considered several factors, such as industry focus, business
characteristics and operational complexity, to develop an appropriate peer group
of companies in the internet & software services, application software, and
information technology consulting industries that were appropriately-sized in
terms of number of employees, market capitalization and asset base, with annual
revenues used as a secondary criterion. The 14 members of the peer
group were as follows:
|
|
Bankrate
(RATE)
|
Online
Resources (ORCC)
|
|
|
|
CyberSource
(CYBS)
|
Perficient
(PRFT)
|
|
|
|
ePlus
(PLUS.PK)
|
S1
(SONE)
|
|
|
|
Goldleaf
Financial Solutions (GFSI)
|
SupportSoft
(SPRT)
|
|
|
|
Imergent
(IIG)
|
Tier
Technologies (TIER)
|
|
|
|
Keynote
Systems (KEYN)
|
Vocus
(VOCS)
|
|
|
|
Omniture
(OMTR)
|
WebMD
Health (WBMD)
|
|
From a
total direct pay perspective, Mercer's study indicated that NIC's aggregate pay
for its four highest paid executives was below the market 25
th
percentile. This positioning was driven mostly by incentive pay, with
the largest shortcoming attributable to long-term equity incentive pay (below
the 25
th
market percentile), and to a lesser extent, annual cash incentive pay (between
the 25
th
and
50
th
market percentiles). The study indicated that base salaries were
between the 50
th
and
75
th
market percentiles.
The end
product of the Mercer study was an executive compensation program with the
following components: base salary, short-term incentive compensation (i.e.,
annual cash bonus), and a two-pronged, long-term, equity-based incentive plan
that includes annual restricted stock grants with (i) a service-based component
and (ii) a performance-based component. The compensation program
positioned total direct compensation around the market 50
th
percentile, assuming "target" Company performance, as further discussed below,
with an emphasis on incentive pay, underlying a stronger pay-for performance
relationship than the Company's prior executive compensation
program. Under the terms of the program, total incentive compensation
granted in any one fiscal year cannot exceed 250% of base salary for the Chief
Executive Officer and 200% of base salary for other NEOs, reflecting differences
in the scope of the duties and responsibilities of the Chief Executive Officer
as compared to other NEOs.
Management
and Mercer also recommended a non-qualified deferred compensation (NQDC) plan,
which is common in the market and serves to replace retirement benefits lost due
to limitations of the Internal Revenue Code. However, the Company
subsequently decided not to implement a NQDC plan.
Base
salary.
While total direct compensation for 2008 was targeted
around the market 50
th
percentile, aggregate 2008 base salaries were set by the Committee at or around
the market 75
th
percentile, with consideration given to the Company's strong financial
performance in recent years and historical long-term equity incentive shortfalls
relative to peer companies. In setting salaries under the new program
in 2008, the Committee also considered as a countervailing factor the increased
size of the incentive component of the executives' compensation in 2008. On
February 3, 2009, the Board of Directors appointed Robert W. Knapp to the
position of Executive Vice President. Mr. Knapp’s annual base salary in his new
position was set at $260,000. Aside from Mr. Knapp, the base salaries
among the NEOs were unchanged in 2009. The Committee took into
account the prior year’s increases in determining to keep salaries flat in
2009. The differences in base salaries among the NEOs were based upon
the differences in the scope of their duties and
responsibilities. Under the terms of the program, the base salaries
of executive officers are subject to change by the Committee from time to
time.
Annual cash
incentive plan design and opportunities.
Consistent with the
Company's past rationale for short-term incentive compensation, annual cash
incentives place a portion of an executive's annual compensation at risk to
encourage behavior and drive results that create value for the Company's
stockholders in the near term. The annual cash incentive plan for
executive officers included in the executive compensation program established in
2008 measured annual Company performance using the following key financial
metrics as performance criteria:
|
·
|
Operating
income - 50% weighting
|
|
·
|
Total
revenues - 25% weighting
|
|
·
|
Cash
flow return on invested capital - 25%
weighting
|
Management
and the Committee believe that these metrics drive stockholder value in the near
term and reflect a stronger pay-for performance relationship than the Company's
previous annual cash incentive plan, which provided for an "all or nothing"
payout dependent upon the Company's achievement of its pre-established annual
operating income goal. The definitions of operating income and total
revenues are consistent with those terms defined in generally accepted
accounting principles and were to be derived directly from the face of the
consolidated statements of income included in the Company's Annual Report on
Form 10-K for the applicable annual period. Cash flow return on
invested capital is defined as consolidated cash flow from operating activities
minus capital expenditures, the difference of which is divided by the difference
between total assets and non-interest bearing current
liabilities. Consolidated cash flow from operating activities and
capital expenditures were to be derived from the face of the consolidated
statements of cash flows included in the Company's Annual Report on Form 10-K
for the applicable annual period. Total assets and non-interest
bearing liabilities were to be derived from the face of the consolidated balance
sheets included in the Company's Annual Report on Form 10-K for the applicable
annual period.
The
Committee did not make any changes to the annual cash incentive plan in
2009. The Committee was satisfied with the initial operation of the
plan in 2008 and believed that it provided appropriate incentives for management
performance. The Company retained the "target" performance level for
the Company for each of the above three performance criteria. Performance of the
Company at the target level was intended to result in an annual cash incentive
at 50% of the executive's base salary. In keeping with the collaboration-based
philosophy to executive pay, the Committee assigned the same incentive level as
a percentage of base salary for all executives. The Committee also determined a
range of possible cash incentives above and below target performance, ranging
from 25% of base salary for achieving "threshold" performance to 75% of base
salary for achieving "superior" performance. For amounts between the threshold
and target levels or between the target and superior levels, straight line
interpolation was to be used. No payments would be awarded under the
plan if threshold performance is not achieved, and no additional payments would
be awarded for performance in excess of the superior level. The following table
sets forth what would constitute threshold, target and superior Company
performance levels for the performance criteria included in the annual cash
incentive plan for 2009:
|
Performance
Criteria
|
|
Threshold
|
|
|
Target
|
|
|
Maximum
|
|
|
Operating
income
|
|
90%
of budget
|
|
|
Budget
|
|
|
110%
of budget
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
revenue
|
|
95%
of budget
|
|
|
Budget
|
|
|
105%
of budget
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Cash
flow return on invested capital
|
|
|
20%
|
|
|
|
25%
|
|
|
|
30%
|
|
Target
performance levels for operating income and total revenues were based upon the
Company's annual budget approved by the Board of Directors. Target
performance for cash flow return on invested capital was based on the Company's
expected five-year average return on invested capital from 2004 to
2008. With respect to the likelihood of the Company achieving its
annual budget goals, the Company established what it considered to be ambitious,
yet achievable, annual budgets, whereby approximately half of actual results
would fall above (or below) budgeted performance. Threshold and
maximum performance levels in the table above were recommended by management and
approved by the Committee based on the Company's past performance with respect
to these metrics generally and relative to budget.
The
Committee retains sole discretion to reduce or eliminate an executive's annual
cash incentive to reflect either (i) the executive's performance or (ii)
unanticipated factors.
After the
end of the 2009
fiscal year,
the Committee determined the Company’s actual performance for each of the three
performance criteria as follows:
|
|
|
Year ended December 31, 2009
|
|
|
|
Performance
Criteria
|
|
Actual
|
|
|
Target
|
|
|
%
of Target
|
|
|
Operating
income
|
$
|
22,020,845
|
|
$
|
22,291,750
|
|
|
98.8%
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
revenue
|
$
|
132,885,729
|
|
$
|
116,589,899
|
|
|
114.0%
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Cash
flow return on invested capital
|
|
|
40%
|
|
|
|
25%
|
|
|
|
160.0%
|
Annual
incentive payments equaling approximately 61% of base salary were paid to
Messrs. Herington, Kovzan and Bradley in early 2010 based on the Company’s
actual 2009 financial performance in relation to the performance criteria and
performance levels included in the annual cash incentive plan for
2009. The annual cash incentive plan payouts for 2009 were as
follows:
|
Name
|
|
2009 Annual Cash Incentive
Payout
|
|
Harry
H. Herington
|
|
$231,727
|
|
Stephen
M. Kovzan
|
|
$158,550
|
|
William
F. Bradley, Jr.
|
|
$158,550
|
|
Robert
W. Knapp
|
|
$158,550
|
Long-term,
equity-based incentive plan design and opportunities.
As
determined by the Committee, the Company's long-term, equity-based incentive
plan for executive officers included in the executive compensation program
established in 2008 provides for annual restricted stock grants with a
service-based component and a Company performance component to compensate
executives with regard to the Company's long-term growth
objectives. The Committee was satisfied with the operation of the
long-term incentive plan in its initial year of operation and did not make any
changes to the long-term incentive plan in 2009.
Service-based
Component
Under the
long-term incentive plan, the annual amount of service-based restricted stock to
be awarded to the Chief Executive Officer is 60% of the executive's annual base
salary, and the annual amount to be awarded to the other NEOs is 50% of each
executive's annual base salary, reflecting differences in the scope of duties
and responsibilities of the Chief Executive Officer as compared to the other
NEOs. Service-based restricted stock awards vest ratably over a four-year
service period following the date of grant. There is no performance component
tied to the service-based award. Mercer and the Company believe that restricted
shares further the alignment of executive interests with those of stockholders,
foster share ownership and wealth creation and provide significant retention
value.
On
February 3, 2009, the Committee granted the NEOs the following awards of
service-based restricted stock for 2009 pursuant to the terms of the long-term
incentive plan (the closing market price of the Company's common stock on
February 3, 2009 was $5.52 per share):
|
Name
|
|
Service-Based Restricted
Shares
|
|
Harry
H. Herington
|
|
41,304
shares
|
|
Stephen
M. Kovzan
|
|
23,551
shares
|
|
William
F. Bradley, Jr.
|
|
23,551
shares
|
|
Robert
W. Knapp
|
|
23,551
shares
|
Performance-based
Component
The performance
component of the long-term incentive plan measures long-term Company performance
using the following performance criteria:
|
·
|
Operating
income growth (three-year compound annual growth rate) - 25%
weighting
|
|
·
|
Total
revenue growth (three-year compound annual growth rate) - 25%
weighting
|
|
·
|
Cash
flow return on invested capital (three-year average) - 50%
weighting
|
As compared to the
short-term cash incentive plan, the long-term, equity-based incentive plan
places a higher weighting on cash flow return on invested capital and a lower
weighting on operating income growth, as management and the Committee believe
that cash flow return on invested capital is the primary driver of stockholder
value over the long term.
The plan provides for
annual grants of restricted stock tied to three-year performance periods. A new
three-year period is intended to begin each year. At the end of each three-year
period, executives receive a number of shares per a pre-defined schedule of
threshold, target and superior Company performance. Each level of performance is
associated with a pre-defined payout, expressed as a percentage of base salary.
The amount of restricted stock to be awarded at the end of each three-year
performance period to the Chief Executive Officer for Company performance at the
target levels is 60% of the executive's base salary, and the amount to be
awarded to the other NEOs for Company performance at target levels is 50% of
each executive's annual base salary. The plan incorporates a range of possible
equity incentives above and below target performance. For the Chief Executive
Officer, this range is from 30% of base salary for achieving threshold
performance to 115% of base salary for achieving superior performance. For the
other NEOs, this range is from 25% of base salary for achieving threshold
performance to 75% of base salary for achieving superior performance. For each
performance measure, no shares are awarded if threshold performance is not
achieved, and no additional shares are awarded for performance in excess of the
superior level. For amounts between the threshold and target levels or between
the target and superior levels, straight line interpolation, rounded up to the
next whole share, will be used to determine the portion of the award that
becomes vested.
The
following table sets forth threshold, target and superior Company performance
levels for the performance criteria included in the long-term incentive plan for
2009:
|
|
|
Performance
Levels
|
|
Performance Criteria
|
|
Threshold
|
|
Target
|
|
Maximum
|
|
|
|
|
|
|
|
|
|
Operating
income growth (three-year compound annual growth rate)
|
|
15%
|
|
20%
|
|
25%
|
|
|
|
|
|
|
|
|
|
Total
revenue growth (three-year compound annual growth rate)
|
|
15%
|
|
20%
|
|
25%
|
|
|
|
|
|
|
|
|
|
Cash
flow return on invested capital (three-year average)
|
|
15%
|
|
20%
|
|
25%
|
Performance
levels in the table above were recommended by management and approved by the
Committee based on the Company's past and expected future performance. The
target performance level in the table above for operating income growth is
higher than the Company's performance for the three-year period ended December
31, 2009 and lower than the Company’s performance for the year ended December
31, 2009. The target performance level in the table above for total revenue
growth is lower than the Company's performance for the three-year period ended
December 31, 2009 and for the year ended December 31, 2009.The target
performance level in the table above for cash flow return on invested capital is
lower than the Company's performance for the three-year period ended December
31, 2009 and for the year ended December 31, 2009.
On
February 3, 2009, the Committee granted the NEOs the following awards of
performance-based restricted stock for 2009 pursuant to the terms of the
long-term incentive plan (the closing market price of the Company's common stock
on February 3, 2009 was $5.52 per share):
|
Name
|
|
Performance-Based Restricted Shares
(1)
|
|
Harry
H. Herington
|
|
79,167
shares
|
|
Stephen
M. Kovzan
|
|
35,326
shares
|
|
William
F. Bradley, Jr.
|
|
35,326
shares
|
|
Robert
W. Knapp
|
|
35,326
shares
|
|
(1)
|
Represents
the maximum number of performance-based restricted shares able to be
earned by the NEO at the end of the three-year performance period ending
December 31, 2011 pursuant to the terms of the long-term incentive plan.
The actual number of shares earned will be based on the Company's
performance as indicated above over the three-year period ending December
31, 2011. No shares will be awarded if threshold performance is not
achieved, and no additional shares will be awarded for performance in
excess of the superior level.
|
EXECUTIVE
PERQUISITES FOR 2009
Other
components of executive compensation beyond base salary, annual cash incentives
and long-term equity-based incentives include the perquisites discussed
below. With respect to these perquisites, the Committee considered
the cost of each perquisite and the total amount of compensation otherwise
provided to each executive.
During
2009, the Company provided a leased vehicle and associated maintenance and fuel
to Mr. Herington.
During
2009, the Company paid for an executive health assessment for Mr. Bradley at the
Mayo Clinic in Scottsdale, Arizona, including associated travel
costs.
During
2009, the Company paid dues for Messrs. Herington, Bradley and Knapp for the use
of a health club near the Company's corporate headquarters in Olathe,
Kansas.
AGREEMENTS
WITH EXECUTIVE OFFICERS
Each of
Messrs. Herington, Kovzan and Bradley has an existing employment agreement that
sets forth certain levels of base salary and bonus severance compensation tied
exclusively to change-in-control events. These agreements have been
in place since 2000, at which time the Committee determined that such
provisions, including the right of the executive to trigger severance payments
by voluntarily terminating employment after a change-in-control, were
appropriate considering the reasonable possibility of the Company being acquired
due to its low stock price and poor financial condition, and considering the
volatility and consolidation occurring within the information technology and
internet services industries at that time. The Company has included
change-in-control and termination provisions in the various plans and award
agreements relating to incentive compensation of the NEOs. The plans and award
agreements generally provide that upon a change in control, performance-based
awards vest at specified levels, due to the potential lack of executive control
over performance conditions after the change in control, and service-based
awards do not accelerate or vest if they are assumed by the acquiring entity.
Summaries of employment agreements and the change-in-control and termination
provisions of award agreements for each of the NEOs are included on pages 37 to
38 in this Proxy Statement.
_________________
COMPENSATION
TABLES
_________________
The
following Summary Compensation Table sets forth summary information as to
compensation received by the persons who served as the Company's Chief Executive
Officer and Chief Financial Officer during fiscal year 2009 and each of the
other executive officers whose total adjusted compensation exceeded $100,000
during fiscal year 2009 (collectively, the "named executive
officers").
SUMMARY
COMPENSATION TABLE (1)
|
Name
and
Principal
Position
|
|
Year
|
|
Salary
($)
|
|
|
Bonus
($)(4)
|
|
|
Stock
Awards
($)(2)
|
|
|
Non-
Equity
Incentive
Plan
Compensation
($)(3)
|
|
|
All
Other
Compensation (Including Perquisites)
($)
|
|
|
Total
($)
|
|
|
(a)
|
|
(b)
|
|
(c)
|
|
|
(d)
|
|
|
(f)
|
|
|
(g)
|
|
|
(i)
|
|
|
(j)
|
|
|
Harry
H. Herington (5)
|
|
2009
|
|
|
380,000
|
|
|
|
50,000
|
|
|
|
477,149
|
|
|
|
231,727
|
|
|
|
61,307
|
|
|
|
1,200,183
|
|
|
Chairman
of the Board and
|
|
2008
|
|
|
374,583
|
|
|
|
-
|
|
|
|
631,313
|
|
|
|
169,100
|
|
|
|
39,621
|
|
|
|
1,214,617
|
|
|
Chief
Executive Officer
|
|
2007
|
|
|
315,000
|
|
|
|
-
|
|
|
|
25,000
|
|
|
|
110,250
|
|
|
|
75,121
|
|
|
|
525,371
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stephen
M. Kovzan (6)
|
|
2009
|
|
|
260,000
|
|
|
|
50,000
|
|
|
|
244,978
|
|
|
|
158,550
|
|
|
|
37,857
|
|
|
|
751,385
|
|
|
Chief
Financial Officer
|
|
2008
|
|
|
259,167
|
|
|
|
-
|
|
|
|
737,564
|
|
|
|
115,700
|
|
|
|
25,733
|
|
|
|
1,138,164
|
|
|
|
|
2007
|
|
|
227,917
|
|
|
|
-
|
|
|
|
-
|
|
|
|
87,500
|
|
|
|
19,681
|
|
|
|
335,098
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William
F. Bradley, Jr. (7)
|
|
2009
|
|
|
260,000
|
|
|
|
50,000
|
|
|
|
244,978
|
|
|
|
158,550
|
|
|
|
33,162
|
|
|
|
746,689
|
|
|
Chief
Operating Officer,
|
|
2008
|
|
|
259,167
|
|
|
|
-
|
|
|
|
305,564
|
|
|
|
115,700
|
|
|
|
12,876
|
|
|
|
693,307
|
|
|
General
Counsel and
|
|
2007
|
|
|
240,167
|
|
|
|
-
|
|
|
|
-
|
|
|
|
87,500
|
|
|
|
24,989
|
|
|
|
352,656
|
|
|
Secretary
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert
W. Knapp (8)
|
|
2009
|
|
|
259,792
|
|
|
|
50,000
|
|
|
|
244,978
|
|
|
|
158,550
|
|
|
|
26,478
|
|
|
|
739,798
|
|
|
Executive
Vice President
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1)
|
The
“Option Awards” and "Change in Pension Value and Non-qualified Deferred
Compensation Earnings" columns have been omitted from the Summary
Compensation Table because the Company did not grant any stock option
awards to the named executive officers in the years presented and does not
provide a pension program.
|
|
(2)
|
Amounts
reported in the Stock Awards column represent the aggregate grant date
fair value of such awards, computed in accordance with FASB ASC Topic
718. Amounts for 2007 and 2008 have been recomputed using the
same methodology in accordance with Securities and Exchange Commission
rules. Pursuant to Securities and Exchange Commission rules,
the amounts shown reflect the probable outcome of performance conditions
that affect the vesting of awards granted to the named executive
officers. However, these amounts do not include an estimate of
forfeitures related to time-based vesting conditions, and assume that the
named executive officer will perform the requisite service to vest in the
award. For assumptions used in determining these values, refer
to Note 12 of the Company’s financial statements in the Company’s Annual
Report on Form 10-K for the year ended December 31, 2009, as filed with
the Securities and Exchange Commission. For additional
information regarding stock awards for the named executive officers, refer
to the “Grants of Plan-Based Awards in Last Fiscal Year” and “Outstanding
Equity Awards at Fiscal Year End” tables included in this Proxy Statement
beginning on page 31.
|
|
(3)
|
For
2009, amount consists of compensation earned in 2009, based on the
Company's fiscal 2009 financial performance, but paid in 2010 under the
Company's annual cash incentive plan. Compensation earned equaled
approximately 61% of the named executive officer's base salary as of May
2009. For 2008, amount consists of compensation earned in 2008,
based on the Company's fiscal 2008 financial performance, but paid in 2009
under the Company's annual cash incentive plan. Compensation earned
equaled 45% of the named executive officer's base salary as of May 2008.
For 2007, amount consists of compensation earned in 2007, based on the
Company's fiscal 2007 financial performance, but paid in 2008 under the
Company's annual cash incentive plan. Compensation earned equaled 35% of
the named executive officer's base salary as of May 2007. For additional
information regarding the Company's annual cash incentive plan, refer to
the Compensation Discussion and Analysis section of this Proxy Statement
beginning on page 21.
|
|
(4)
|
Amount
consists of discretionary bonus awarded by the Compensation Committee for
the successful acquisition of certain eGovernment contracts in the state
of Texas in 2009.
|
|
(5)
|
In
February 2008, the Compensation Committee increased Mr. Herington’s base
salary from $315,000 to $380,000 in conjunction with his appointment to
Chief Executive Officer.
|
For 2009,
All Other Compensation for Mr. Herington consists of the following
items:
|
|
•
|
Dividend
equivalent of $0.30 per share on 103,789 unvested shares of restricted
stock paid by the Company in February 2009 -
$31,137;
|
|
|
•
|
Leased
vehicle and associated maintenance and fuel paid by the Company –
$20,772;
|
|
|
•
|
Company
401(k) matching funds earned in 2009 - $8,250;
and
|
|
|
•
|
Health
club dues paid by the Company –
$1,148.
|
The
maximum grant date fair value of performance-based restricted stock awarded to
Mr. Herington in both 2009 and 2008 was $437,000 assuming the highest level of
performance conditions was achieved, while the amounts reported in the Stock
Awards column reflect the probable outcome of performance conditions. Mr.
Herington did not receive any performance-based restricted stock during
2007.
For additional information regarding Mr. Herington's
compensation, refer to the discussion under the Compensation Discussion and
Analysis section of this Proxy Statement beginning on page 21.
|
(6)
|
In
February 2008, the Compensation Committee increased Mr. Kovzan’s base
salary from $250,000 to $260,000 and awarded Mr. Kovzan a grant of
restricted stock totaling 60,000 shares in connection with his promotion
to Chief Financial Officer in August 2007. The Board
inadvertently failed to approve a restricted stock grant to Mr. Kovzan at
the time of his promotion, as the Company was undergoing an external
competitive assessment of the Company’s executive compensation program
during 2007. The closing market price of the Company’s Common
Stock on the February 4, 2008 grant date was $7.20. The grant
vests in four equal annual installments beginning on February 4,
2009.
|
|
|
In
November 2007, the Compensation Committee approved an increase in the
annual base salary and potential annual cash incentive compensation for
Mr. Kovzan for fiscal year 2007 in connection with the Committee's annual
review of executive compensation. The Compensation Committee increased Mr.
Kovzan's annual base salary from $183,750 to $250,000, retroactive to May
1, 2007, and potential annual cash incentive compensation from 20% of his
base salary as of May 1, 2007 to 35%. Mr. Kovzan was appointed Chief
Financial Officer in August 2007, and had previously served as the
Company's Vice President of Financial Operations and Chief Accounting
Officer since September 2000.
|
For 2009,
All Other Compensation for Mr. Kovzan consists of the following
items:
|
|
•
|
Dividend
equivalent of $0.30 per share on 98,689 unvested shares of restricted
stock paid by the Company in February 2009 - $29,607;
and
|
|
|
•
|
Company
401(k) matching funds earned in 2009 -
$8,250.
|
The
maximum grant date fair value of performance-based restricted stock awarded to
Mr. Kovzan in both 2009 and 2008 was $195,000 assuming the highest level of
performance conditions was achieved, while the amounts reported in the Stock
Awards column reflect the probable outcome of performance conditions. Mr.
Kovzan did not receive any performance-based restricted stock during 2007.
For additional information regarding Mr. Kovzan's compensation, refer to
the discussion under the Compensation Discussion and Analysis section of this
Proxy Statement beginning on page 21.
|
(7)
|
In
February 2008, the Compensation Committee increased Mr. Bradley’s base
salary from $250,000 to $260,000.
|
|
|
In
November 2007, the Compensation Committee approved an increase in Mr.
Bradley's annual base salary for fiscal year 2007 to $250,000 from
$220,500, retroactive to May 1, 2007, in connection with the Committee's
annual review of executive
compensation.
|
For 2009,
All Other Compensation for Mr. Bradley consists of the following
items:
|
|
•
|
Dividend
equivalent of $0.30 per share on 45,735 unvested shares of restricted
stock paid by the Company in February 2009 -
$13,721;
|
|
|
•
|
Executive
health assessment and associated travel expenses paid by the Company -
$10,043.
|
|
|
•
|
Company
401(k) matching funds earned in 2009 - $8,250;
and
|
|
|
•
|
Health
club dues paid by the Company –
$1,148.
|
The
maximum grant date fair value of performance-based restricted stock awarded to
Mr. Bradley in both 2009 and 2008 was $195,000 assuming the highest level of
performance conditions was achieved, while the amounts reported in the Stock
Awards column reflect the probable outcome of performance conditions. Mr.
Bradley did not receive any performance-based restricted stock during
2007.
For additional information regarding Mr. Bradley's
compensation, refer to the discussion under the Compensation Discussion and
Analysis section of this Proxy Statement on page 21.
|
(8)
|
On
February 3, 2009, the Board of Directors of the Company appointed Mr.
Knapp to the position of Executive Vice President, with an annual base
salary of $260,000. Mr. Knapp had previously served as the
Company’s Vice President of Portal
Operations.
|
For 2009,
All Other Compensation for Mr. Knapp consists of the following
items:
|
|
•
|
Dividend
equivalent of $0.30 per share on 56,932 unvested shares of restricted
stock paid by the Company in February 2009 -
$17,080;
|
|
|
•
|
Company
401(k) matching funds earned in 2009 - $8,250;
and
|
|
|
•
|
Health
club dues paid by the Company –
$1,148.
|
The
maximum grant date fair value of performance-based restricted stock awarded to
Mr. Knapp in 2009 was $195,000 assuming the highest level of performance
conditions was achieved, while the amount reported in the Stock Awards column
reflects the probable outcome of performance conditions.
For
additional information regarding Mr. Knapp's compensation, refer to the
discussion under the Compensation Discussion and Analysis section of this Proxy
Statement beginning on page 21.
GRANTS
OF PLAN-BASED AWARDS IN LAST FISCAL YEAR
The
following table sets forth information concerning grants of restricted stock
awards and incentive plan awards to the named executive officers during the
fiscal year ended December 31, 2009.
|
Name
|
Grant
Date
|
Estimated Possible Payouts
Under Non-Equity
Incentive Plan
Awards
|
|
Estimated Future Payouts
Under Equity
Incentive Plan
Awards
|
All
Other Stock Awards: Number of Shares of Stock or Units
(#)(3)
|
All
Other Option Awards: Number of Securities Underlying Options
(#)
|
Exercise
or Base Price of Option Awards
($/Sh)
|
Grant
Date Fair Value of Stock and Option Awards
($)(4)
|
|
Threshold
($)(1)
|
Target
($)(1)
|
Maximum
($)(1)
|
|
Threshold
(#)(2)
|
Target
(#)(2)
|
Maximum
(#)(2)
|
|
(a)
|
(b)
|
(c)
|
(d)
|
(e)
|
|
(f)
|
(g)
|
(h)
|
(i)
|
(j)
|
(k)
|
(l)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Harry
H. Herington
|
2-3-09
|
95,000
|
190,000
|
285,000
|
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
|
|
2-3-09
|
-
|
-
|
-
|
|
20,652
|
41,304
|
79,167
|
-
|
-
|
-
|
-
|
|
|
2-3-09
|
-
|
-
|
-
|
|
-
|
-
|
-
|
41,304
|
-
|
-
|
228,000
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stephen
M. Kovzan
|
2-3-09
|
65,000
|
130,000
|
195,000
|
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
|
|
2-3-09
|
-
|
-
|
-
|
|
11,775
|
23,551
|
35,326
|
-
|
-
|
-
|
-
|
|
|
2-3-09
|
-
|
-
|
-
|
|
-
|
-
|
-
|
23,551
|
-
|
-
|
130,000
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William
F. Bradley, Jr.
|
2-3-09
|
65,000
|
130,000
|
195,000
|
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
|
|
2-3-09
|
-
|
-
|
-
|
|
11,775
|
23,551
|
35,326
|
-
|
-
|
-
|
-
|
|
|
2-3-09
|
-
|
-
|
-
|
|
-
|
-
|
-
|
23,551
|
-
|
-
|
130,000
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert
W. Knapp
|
2-3-09
|
65,000
|
130,000
|
195,000
|
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
|
|
2-3-09
|
-
|
-
|
-
|
|
11,775
|
23,551
|
35,326
|
-
|
-
|
-
|
-
|
|
|
2-3-09
|
-
|
-
|
-
|
|
-
|
-
|
-
|
23,551
|
-
|
-
|
130,000
|
|
(1)
|
Represents
a grant pursuant to the Company’s 2009 annual cash incentive plan that
will be paid out to each named executive officer if certain Company
financial performance criteria are satisfied. The Compensation Committee
determined a "target" performance level for the Company for each of three
performance criteria (operating income, total revenue and cash flow return
on invested capital). Performance of the Company at the target level will
result in an annual cash incentive that is 50% of the named executive
officer's base salary. The Committee also determined a range of possible
cash incentives above and below target performance, ranging from 25% of
base salary for achieving "threshold" performance to 75% of base salary
for achieving "superior" performance. For amounts between the threshold
and target levels or between the target and superior levels, straight line
interpolation will be used. No payments are awarded under the
plan if threshold performance is not achieved, and no additional payments
are awarded for performance in excess of the superior
level. Annual incentive payments equaling approximately 61% of
base salary will be paid to Messrs. Herington, Kovzan, Bradley and Knapp
in early 2010 based on the Company’s actual 2009 financial performance in
relation to the performance criteria and performance levels included in
the annual cash incentive plan for 2009. Under the plan, the Committee
retains sole discretion to reduce or eliminate an executive's bonus to
reflect either (i) the executive's performance or (ii) unanticipated
factors. For additional information regarding the Company's 2009 annual
cash incentive plan, refer to the Compensation Discussion and Analysis
section of this Proxy Statement beginning on page
21
|
|
(2)
|
Represents
a grant of performance-based restricted stock on February 3, 2009 pursuant
to the Company’s 2009 long-term equity incentive plan that will vest in
whole or in part on February 3, 2012 if certain Company financial
performance criteria are satisfied. The plan provides for annual grants of
restricted stock tied to three-year performance periods. A new three-year
period is intended to begin each year. At the end of each three-year
period, executives receive a number of shares per a pre-defined schedule
of threshold, target and superior Company performance. The three-year
performance period for this grant is the three-year period ending December
31, 2011. Each level of performance is associated with a
pre-defined payout, expressed as a percentage of base
salary. The amount of restricted stock to be awarded at the end
of each three-year performance period to the Chief Executive Officer for
Company performance at the target levels is 60% of the executive's base
salary, and the amount to be awarded to the other named executive officers
for Company performance at target levels is 50% of each executive's annual
base salary. The plan incorporates a range of possible equity incentives
above and below target performance. For the Chief Executive Officer, this
range is from 30% of base salary for achieving threshold performance to
115% of base salary for achieving superior performance. For the other
named executive officers, this range is from 25% of base salary for
achieving threshold performance to 75% of base salary for achieving
superior performance. For each performance measure, no shares are awarded
if threshold performance is not achieved, and no additional shares are
awarded for performance in excess of the superior level. For amounts
between the threshold and target levels or between the target and superior
levels, straight line interpolation, rounded up to the next whole share,
will be used to determine the portion of the award that becomes
vested. For additional information regarding the Company's 2009
long-term, equity-based incentive plan, refer to the Compensation
Discussion and Analysis section of this Proxy Statement beginning on page
21.
|
|
(3)
|
Represents
a grant of service-based restricted stock on February 3, 2009 to each
named executive officer pursuant to the Company’s 2009 long-term,
equity-based incentive plan. The amount of restricted stock
awarded to the Chief Executive Officer was 60% of the executive’s base
salary, and the amount of restricted stock awarded to the other named
executive officers was 50% of each executive’s base salary. The
number of shares granted was based upon the closing market price of the
Company’s Common Stock on February 3, 2009 of $5.52 per
share. The grant vests in four equal annual installments
beginning on February 3, 2010. For additional information
regarding the Company's long-term, equity-based incentive plan, refer to
the Compensation Discussion and Analysis section of this Proxy Statement
beginning on page 21.
|
|
(4)
|
Represents
the aggregate grant date fair value of such awards, computed in accordance
with FASB ASC Topic 718. For assumptions used in determining
these values, refer to Note 12 of the Company’s financial statements in
the Company’s Annual Report on Form 10-K for the year ended December 31,
2009, as filed with the Securities and Exchange
Commission.
|
OUTSTANDING
EQUITY AWARDS AT FISCAL YEAR-END
The
following table sets forth information concerning outstanding restricted stock
awards for the named executive officers at December 31, 2009.
|
|
|
Option
Awards
|
|
Stock
Awards
|
|
Name
|
|
Number
of Securities Underlying
Unexercised
Options
(#)
Exercisable
|
Number
of Securities Underlying
Unexercised
Options
(#)
Unexercisable
|
Equity
Incentive
Plan Awards:
Number
of Securities Underlying
Unexercised
Unearned
Options
(#)
|
Option
Exercise Price
($)
|
Option
Expiration
Date
|
|
Number
of
Shares
or
Units
of
Stock
That
Have
Not
Vested
(#)
|
Market
Value
of
Shares
or
Units
of
Stock
That
Have
Not
Vested
($)(1)
|
Equity
Incentive
Plan
Awards:
Number
of
Unearned
Shares,
Units or Other
Rights
That
Have
Not
Vested
(#)
|
Equity
Incentive
Plan Awards:
Market
or Payout Value of Unearned Shares, Units or Other Rights That Have Not
Vested
($)
|
|
(a)
|
|
(b)
|
(c)
|
(d)
|
(e)
|
(f)
|
|
(g)
|
(h)
|
(i)
|
(j)
|
|
Harry
H. Herington (2)
|
|
-
|
-
|
-
|
-
|
-
|
|
83,774
|
765,694
|
153,740
|
1,405,184
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stephen
M. Kovzan (3)
|
|
-
|
-
|
-
|
-
|
-
|
|
89,166
|
814,977
|
68,602
|
627,022
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William
F. Bradley, Jr. (4)
|
|
-
|
-
|
-
|
-
|
-
|
|
45,936
|
419,855
|
68,602
|
627,022
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert
W. Knapp (5)
|
|
-
|
-
|
-
|
-
|
-
|
|
44,703
|
408,585
|
35,326
|
322,880
|
|
(1)
|
The
closing sales price per share of the Company's Common Stock on December
31, 2009, was $9.14.
|
|
(2)
|
At
December 31, 2009, Mr. Herington directly owned the following unvested
restricted stock awards:
|
|
|
(i)
|
8,209
shares of restricted stock, which vest on July 28,
2010;
|
|
|
(ii)
|
1,000
shares of restricted stock, which vest on October 19,
2010;
|
|
|
(iii)
|
1,080
shares of restricted stock, which vest on October 19,
2010;
|
|
|
(iv)
|
3,000
shares
of restricted stock, which vest in three remaining equal annual
installments beginning on February 4,
2010;
|
|
|
(v)
|
29,181
shares of restricted stock, which vest in three remaining equal annual
installments beginning on March 4,
2010;
|
|
|
(vi)
|
41,304
shares of restricted stock, which vest in four remaining equal annual
installments beginning on February 3,
2010;
|
|
|
(vii)
|
74,573
performance-based restricted stock awards (the maximum number of shares
able to be earned at the end of the three-year performance period ending
December 31, 2010) issued pursuant to an equity incentive plan which will
vest in part or all on March 4, 2011, if certain Company financial
performance criteria are satisfied;
and
|
|
|
(viii)
|
79,167
performance-based restricted stock awards (the maximum number of shares
able to be earned at the end of the three-year performance period ending
December 31, 2011) issued pursuant to an equity incentive plan which will
vest in part or all on February 3, 2012, if certain Company financial
performance criteria are
satisfied.
|
|
(3)
|
At
December 31, 2009, Mr. Kovzan owned the following unvested restricted
stock awards:
|
|
|
(i)
|
3,977
shares of unvested restricted stock, which vest on July 28,
2010;
|
|
|
(ii)
|
45,000
shares of unvested restricted stock, which vest in three remaining equal
annual installments beginning on February 4,
2010;
|
|
|
(iii)
|
16,638
shares of unvested restricted stock, which vest in three remaining equal
annual installments beginning on March 4,
2010;
|
|
|
(iv)
|
23,551
shares of unvested restricted stock, which vest in four remaining equal
annual installments beginning on February 3,
2010;
|
|
|
(v)
|
33,276
performance-based restricted stock awards (the maximum number of shares
able to be earned at the end of the three-year performance period ending
December 31, 2010) issued pursuant to an equity incentive plan which will
vest in part or all on March 4, 2011, if certain Company financial
performance criteria are satisfied;
and
|
|
|
(vi)
|
35,326
performance-based restricted stock awards (the maximum number of shares
able to be earned at the end of the three-year performance period ending
December 31, 2011) issued pursuant to an equity incentive plan which will
vest in part or all on February 3, 2012, if certain Company financial
performance criteria are
satisfied.
|
|
(4)
|
At
December 31, 2009, Mr. Bradley owned the following unvested restricted
stock awards:
|
|
|
(i)
|
5,747 shares
of unvested restricted stock, which vest on July 28,
2010;
|
|
|
(ii)
|
16,638
shares of unvested restricted stock, which vest in three remaining equal
annual installments beginning on March 4,
2010;
|
|
|
(iii)
|
23,551
shares of unvested restricted stock, which vest in four remaining equal
annual installments beginning on February 3,
2010;
|
|
|
(iv)
|
33,276
performance-based restricted stock awards (the maximum number of shares
able to be earned at the end of the three-year performance period ending
December 31, 2010) issued pursuant to an equity incentive plan which will
vest in part or all on March 4, 2011, if certain Company financial
performance criteria are satisfied;
and
|
|
|
(v)
|
35,326
performance-based restricted stock awards (the maximum number of shares
able to be earned at the end of the three-year performance period ending
December 31, 2011) issued pursuant to an equity incentive plan which will
vest in part or all on February 3, 2012, if certain Company financial
performance criteria are
satisfied.
|
|
(5)
|
At
December 31, 2009, Mr. Knapp owned the following unvested restricted stock
awards:
|
|
|
(i)
|
3,750 shares
of unvested restricted stock, which vest on July 28,
2010;
|
|
|
(ii)
|
2,500 shares of unvested restricted stock, which vest in
on October 19, 2010;
|
|
|
(iii)
|
6,077
shares of unvested restricted stock, which vest in three remaining equal
annual installments beginning on August 1,
2010;
|
|
|
(iv)
|
8,825
shares of unvested restricted stock, which vest in three remaining equal
annual installments beginning on July 28,
2010;
|
|
|
(v)
|
23,551shares
of unvested restricted stock, which vest in four remaining equal annual
installments beginning on February 3, 2010;
and
|
|
|
(vi)
|
35,326
performance-based restricted stock awards (the maximum number of shares
able to be earned at the end of the three-year performance period ending
December 31, 2011) issued pursuant to an equity incentive plan which will
vest in part or all on February 3, 2012, if certain Company financial
performance criteria are
satisfied.
|
OPTION
EXERCISES AND STOCK VESTED IN LAST FISCAL YEAR
The
following table sets forth information concerning stock option exercises and
shares of restricted stock acquired on vesting by the named executive officers
during the fiscal year ended December 31, 2009.
|
|
|
Option
Awards
|
|
Stock
Awards
|
|
Name
|
|
Number
of
Shares
Acquired
on
Exercise
(#)
|
|
Value
Realized on Exercise (1)
($)
|
|
Number
of Shares Acquired
on
Vesting
(#)
|
|
Value
Realized on Vesting (1)
($)
|
|
(a)
|
|
(b)
|
|
(c)
|
|
(d)
|
|
(e)
|
|
Harry
H. Herington
|
|
--
|
|
--
|
|
21,015
|
|
133,032
|
|
|
|
|
|
|
|
|
|
|
|
Stephen
M. Kovzan
|
|
--
|
|
--
|
|
24,523
|
|
137,292
|
|
|
|
|
|
|
|
|
|
|
|
William
F. Bradley, Jr.
|
|
--
|
|
--
|
|
11,292
|
|
70,116
|
|
|
|
|
|
|
|
|
|
|
|
Robert
W. Knapp
|
|
5,000
|
|
11,200
|
|
12,229
|
|
96,267
|
|
|
(1)
|
The
“value realized” on exercise of a stock option is calculated based on the
difference between the per share closing market price for our common stock
on the date of exercise and the exercise price of the option multiplied by
the number of options exercised. The “value realized” on
vesting of a restricted stock award is calculated based on the per share
closing market price for our common stock on the vesting date of the award
multiplied by the number of shares
vested.
|
The
"Pension Benefits" and "Non-qualified Deferred Compensation" tables have been
omitted because NIC does not provide such compensation.
_________________
EXECUTIVE
OFFICERS
_________________
Below
is certain information regarding the executive officers of the Company who are
not directors. Executive officers serve at the pleasure of the Board
of Directors.
|
Name
|
|
Age
|
|
Positions
with the Company
|
|
|
|
|
|
|
|
Stephen
M. Kovzan
|
|
41
|
|
Chief
Financial Officer
|
|
William
F. Bradley, Jr.
|
|
55
|
|
Chief
Operating Officer, General Counsel and Secretary
|
|
Robert
W. Knapp
|
|
41
|
|
Executive
Vice President
|
Stephen M.
Kovzan
has served as the Company’s Chief Financial Officer since August
2007. Mr. Kovzan joined the Company in October 1999 and served as the Company’s
Controller until September 2000, at which time he became the Company’s Vice
President of Financial Operations and Chief Accounting Officer, serving as such
until August 2007. Prior to joining the Company, Mr. Kovzan served as
a business assurance manager with PricewaterhouseCoopers LLP. Mr.
Kovzan is a Certified Public Accountant and holds a B.S. in business
administration from the University of Tulsa and an M.S. in business from the
University of Kansas.
William F. Bradley, Jr.
has
served as the Company’s Secretary since May 1998, General Counsel since July
1998 and Chief Operating Officer since May 2006. In addition, Mr.
Bradley served as a director from May 1998 to February 1999, and Executive Vice
President of Strategy, Policy and Legal from July 1998 to May
2006. From January 1995 to the present, he has served in various
executive capacities with the Company’s subsidiaries, including President and
CEO of Indiana Interactive from September 1995 to May 2001. Prior to
joining the Company in 1995, he was engaged in the private practice of law in
Kansas for fourteen years. From June 1987 to September 1993, as a
volunteer, Mr. Bradley organized and led the ad hoc group that created the
Information Network of Kansas (INK), a quasi-state entity. He served
as INK’s first chairman as it procured and then oversaw the outsourced state
portal contracts in Kansas. Mr. Bradley holds a B.A. degree in
English from the University of Kansas, and a J.D. degree from the University of
Kansas School of Law.
Robert W. Knapp
was appointed
to the position of Executive Vice President in February 2009. Mr.
Knapp joined the Company in November 1999 and has served in various management
capacities, including Director of Marketing for the Company’s Indiana portal
subsidiary, President and General Manager of the Company’s Kansas portal
subsidiary, Regional Manager, and most recently Vice President of Portal
Operations. Prior to joining the Company, Mr. Knapp was a director of
information systems with Alltel. Mr. Knapp holds a B.S. in business
administration and an M.B.A from the University of Tulsa.
_________________
EQUITY
COMPENSATION PLAN INFORMATION
_________________
The
following table provides information regarding securities to be issued upon
exercise of outstanding options, warrants and rights and securities available
for issuance under the Company's equity compensation plans as of December 31,
2009:
|
|
|
A
|
|
B
|
|
C
|
|
|
Plan
Category
|
|
Number of securities to be issued upon exercise
of options, warrants and rights
outstanding as of
December 31,
2009
|
|
Weighted average exercise price of outstanding
options, warrants and
rights
shown
in column A
|
|
Number of securities available for
issuance
as of
December 31,
2009
|
|
|
Equity
compensation plans approved
by
stockholders:
|
|
|
|
|
|
|
|
|
- Stock options
|
|
71,625
|
|
$5.83
|
|
5,261,931
|
see
Note (1)
|
|
|
|
|
|
|
|
|
|
|
- Employee stock purchase plan
|
|
see
Note (2)
|
|
see
Note (2)
|
|
1,870,226
|
|
|
Equity
compensation plans not
approved
by stockholders (3)
|
|
14,683
|
|
$2.03
|
|
2,399
|
|
|
Total
|
|
86,308
|
|
$5.18
|
|
7,239,779
|
|
|
(1)
|
In
May 2009, the NIC plan was modified, as approved by the Company’s Board of
Directors and shareholders, to increase the number of shares the Company
is authorized to grant under the NIC plan by 5,000,000 common
shares.
The amount shown excludes
1,403,116 shares subject to outstanding unvested restricted stock
awards.
|
|
(2)
|
March
31, 2009 was the purchase date of Common Stock for the most recently
completed offering period under the Company's stock purchase
plan. Therefore, as of such date, no purchase rights were
outstanding. The purchase price for the offering period ended
March 31, 2009 was $4.42 per share, and the total number of shares
purchased was 105,223.
|
|
(3)
|
In
connection with the Company's acquisition of SDR Technologies, Inc. in May
2000, the Company adopted the 1999 Stock Option Plan of SDR Technologies,
Inc. (the "SDR Plan"). Options to purchase 227,566 shares were
granted in connection with the acquisition of SDR. However, no
options in addition to those granted at the close of the SDR transaction
will be granted under this plan. The SDR Plan is administered
by the Compensation Committee of the Company's Board of
Directors. The SDR Plan terminated at the close of business on
December 31, 2009. Termination of the SDR Plan did not affect
any option previously granted.
|
_________________
EMPLOYMENT
AGREEMENTS AND SEVERANCE PAYMENTS
_________________
Employment
Agreements
Messrs.
Herington, Kovzan and Bradley are named executive officers of NIC. The officers
have entered into employment agreements with NIC, each dated as of September 1,
2000, that have substantially the same terms, except with respect to their job
titles and the annual salary payable to each officer. Mr. Herington
currently serves as the Company's Chief Executive Officer, with a current annual
salary of $391,400. Mr. Kovzan currently serves as the Company's
Chief Financial Officer, with a current annual salary of
$267,800. Mr. Bradley currently serves as the Company's Chief
Operating Officer, General Counsel and Secretary, with a current annual salary
of $267,800. Mr. Knapp does not have an employment agreement with
NIC.
Under the
employment agreements, the Company may terminate the executive's employment at
any time for cause or the executive may voluntarily terminate his employment at
any time and for any reason. If the executive is terminated for
cause, or the executive voluntarily terminates his employment outside the
context of a "change of control" of the Company, the executive will not be
entitled to any severance pay or similar such pay. The executive will
only be entitled to receive the compensation earned by the executive prior to
and including the date of termination. Cause is defined in the
agreements as: (a) indictment or conviction for any felony or crime involving
dishonesty; (b) willful participation in any fraud against the Company; (c)
willful breach of the executive's duties to the Company; (d) intentional damage
to any of the Company's property; or (e) conduct by the executive which the
Company's Board of Directors determines to be inappropriate for his
position. As described further below, the executive may be entitled
to certain severance pay after the executive's voluntary termination after a
"change in control" of the Company.
Under the
employment agreements, the Company may terminate the executive's employment at
any time without cause and the executive will not be entitled to severance pay,
except as provided in the Company's severance benefit plan, if any, in effect on
the termination date. The Company does not currently maintain a
severance benefit plan.
In the
event the executive's employment is terminated without cause in connection with
or in contemplation of a "change in control" of the Company, or if the executive
voluntarily terminates his employment within six months of a change in control,
the executive is entitled to receive a severance payment in accordance with the
terms of the employment agreement. Under the employment agreements, a
change in control will be deemed to have occurred if any person (other than a
trustee or a fiduciary holding securities under the Company's employee benefit
plan) who is not a beneficial owner (as that term is defined in Rule 13d-3 under
the Securities Exchange Act) of 5% or more of the Company's Common Stock as of
the date of the executive's employment agreement becomes the beneficial owner of
40% or more of the Company's Common Stock, or the stockholders approve a merger
or consolidation of the Company with another company, other than a merger or
consolidation in which the stockholders of the Company own 50% or more of the
voting stock of the surviving corporation, the sale of all or substantially all
of the assets of the Company or the liquidation or dissolution of the
Company.
Upon a
change in control, the employment agreements provide that the executive is
entitled to receive a severance payment equal to the product of the number of
full years the executive was employed with the Company times the sum of (a) one
month's salary and (b) one-twelfth times the annual bonus earned by the
executive for the last complete calendar year or year of employment, whichever
is greater. The amount of any severance payment to the executive may
be reduced (but not below zero) if such payment is determined by the Company's
certified public accountants to be nondeductible by the Company for federal
income tax purposes because of Section 280G of the Code, in which case, the
amount payable by the Company will be the maximum amount payable without causing
such payment to be nondeductible by the Company. The employment
agreements also provide that all stock options held by the executive will vest
upon a change in control.
Mr.
Herington commenced employment with the Company on August 4,
1995. Had Mr. Herington's employment been terminated without cause in
connection with or in contemplation of a change in control on December 31, 2009
or had Mr. Herington voluntarily terminated his employment on such date within
six months after a change in control, Mr. Herington would have been entitled to
a cash severance payment totaling approximately $713,682. Mr.
Herington did not have any unvested stock options outstanding at December 31,
2009.
Mr.
Kovzan commenced employment with the Company on October 25, 1999. Had
Mr. Kovzan's employment been terminated without cause in connection with or in
contemplation of a change in control on December 31, 2009 or had Mr. Kovzan
voluntarily terminated his employment on such date within six months after a
change in control, Mr. Kovzan would have been entitled to a cash severance
payment totaling approximately $348,792. Mr. Kovzan did not have any
unvested stock options outstanding at December 31, 2009.
Mr.
Bradley commenced employment with the Company on January 1, 1995. Had
Mr. Bradley's employment been terminated without cause in connection with or in
contemplation of a change in control on December 31, 2009 or had Mr. Bradley
voluntarily terminated his employment on such date within six months after a
change in control, Mr. Bradley would have been entitled to a cash severance
payment totaling approximately $488,309. Mr. Bradley did not have any
unvested stock options outstanding at December 31, 2009.
Messrs.
Herington, Kovzan, Bradley, and Knapp have each entered into a proprietary
information and inventions agreement and a non-competition
agreement. If the executive's employment with the Company terminates
for any reason, the agreements provide collectively that the
executive: (a) will not use any of the Company's proprietary
information without the Company's prior written consent; (b) will not use any
confidential information to compete against the Company or any of the Company's
employees; and (c) will not, for three years following termination, solicit any
of the Company's employees or customers.
Restricted
Stock Agreements
Messrs.
Herington, Kovzan, Bradley and Knapp have entered into two forms of restricted
stock agreements for each year awards are granted that govern the terms of each
of the executive's restricted stock awards granted under the Company's 2006
Amended and Restated Stock Option and Incentive Plan (the
"Plan"). One form of agreement governs the terms of the executive's
service-based restricted stock awards (the "Service-Based Restricted Stock
Agreement"). The service-based restricted stock awards do not contain
a performance component and vest ratably over a four-year service period
following the date of grant. The other form of agreement governs the
terms of the executive's performance-based restricted stock awards (the
"Performance-Based Restricted Stock Agreement"). The
performance-based restricted stock awards are tied to a three-year performance
period and the actual number of shares, if any, vested at the end of the period
is based on pre-established Company performance goals.
Each
Service-Based Restricted Stock Agreement is the same form of agreement entered
into by all recipients of service-based restricted stock awards granted under
the Plan. If the executive's employment is terminated for any reason,
including retirement, death or disability, all outstanding unvested shares of
restricted stock under the Service-Based Restricted Stock Agreement are
forfeited. The Service-Based Restricted Stock Agreement provides that
all outstanding unvested restricted shares will automatically become fully
vested in the event (a) of a dissolution, liquidation or sale of all or
substantially all of the assets of the Company, or (b) the Company is not the
surviving corporation in any merger, consolidation, or reorganization; provided,
however, that no such automatic vesting will occur if and to the extent (a) the
Service-Based Restricted Stock Agreement is, in connection with the transaction,
assumed by the successor corporation, or (b) the restricted shares are replaced
with a cash incentive program of the successor corporation which preserves the
fair market value of the restricted shares at the time of the transaction and
provides for subsequent pay-out in accordance with a vesting schedule specified
under the Service-Based Restricted Stock Agreement.
As of
December 31, 2009, (a) Mr. Herington owned 83,774 service-based restricted
shares that had an aggregate market value of $765,694, (b) Mr. Kovzan owned
89,166 service-based restricted shares that had an aggregate market value of
$814,977, (c) Mr. Bradley owned 45,936 service-based restricted shares that had
an aggregate market value of $419,855, and (d) Mr. Knapp owned 44,703
service-based restricted shares that had an aggregate market value of $408,585.
If a change in control occurred on December 31, 2009, and the successor
corporation did not assume the shares or otherwise provide substitute cash
payments, the service-based restricted shares would have automatically become
fully vested.
The
Performance-Based Restricted Stock Agreements entered into by each executive are
substantially the same form, except for provisions regarding the number of
shares to be awarded at the end of the performance period. If the
executive's employment is terminated for any reason, other than death,
disability or following a change in control, all undelivered shares of
restricted stock under the Performance-Based Restricted Stock Agreement are
forfeited. If the executive's employment is terminated for death or
disability, the executive is entitled to a pro rata portion of the undelivered
shares based upon the number of months the executive was employed during the
performance period and the Company's actual performance.
The
definition of "change in control" under the Performance-Based Restricted Stock
Agreement is the same as under the Service-Based Restricted Stock
Agreement. If a change in control occurs on or prior to the first
anniversary of the grant date, (a) all outstanding unvested restricted shares
will automatically become fully vested as if the Company achieved its "target"
performance goal (as defined in the Agreement) and (b) the shares are payable
prior to the change in control, or, if the surviving entity assumes the
Performance-Based Restricted Stock Agreement, at the end of the performance
period. If a change in control occurs after the first anniversary of
the grant date, (a) all outstanding unvested restricted shares will
automatically become fully vested based on the Company's actual performance as
if the performance period ended on December 31 immediately preceding the change
in control date, adjusted for the shortened performance period, and (b) the
shares are payable prior to the change in control, or, if the surviving entity
assumes the Performance-Based Restricted Stock Agreement, at the end of the
performance period. In each case, if the surviving entity assumes the
Performance-Based Restricted Stock Agreement, and the executive is terminated
prior to the end of the applicable performance period, the executive will be
immediately entitled to payment of the shares under certain
circumstances.
If a
change in control occurred on December 31, 2009, the transaction would have
occurred prior to the second anniversary of the grant date of the outstanding
performance-based restricted shares held by Messrs. Herington, Kovzan and
Bradley, which were granted on March 4, 2008 and prior to the first anniversary
of the grant date of the outstanding performance-based restricted shares held by
all the executives, which were granted on February 3,
2009. Accordingly, the outstanding performance-based shares would
become fully vested as if the Company achieved its "target" performance goal (as
defined in the Agreement). Assuming the change in control, as of
December 31, 2009, (a) Mr. Herington would own 80,212 performance-based
restricted shares that had an aggregate market value of $733,138, (b) Mr. Kovzan
would own 45,735 performance-based restricted shares that had an aggregate
market value of $418,018, (c) Mr. Bradley would own 45,735 performance-based
restricted shares that had an aggregate market value of $418,018 and (d) Mr.
Knapp would own 23,551 performance-based restricted shares that had an aggregate
market value of $215,256.
Messrs.
Herington, Kovzan, Bradley, and Knapp are each eligible participants under the
Company's annual cash incentive plan, which provides each executive with an
annual cash incentive payment generally based on a percentage of their base
salary if and to the extent pre-established Company performance goals are met
for a given one-year performance period. The performance goals and
potential payment amounts are established on an annual basis.
Under the
plan, if the executive voluntarily terminates his employment or if the
executive's employment is terminated for "cause," all amounts payable to the
executive under the annual cash incentive plan are forfeited. The
plan references the executive's employment agreement for the definition of
"cause." If the executive's employment is terminated prior to the end
of the performance period due to death, disability or retirement, the executive
will be entitled to pro rata portion of the annual cash incentive payment based
upon the number of days the executive was employed during the performance period
and the Company's actual performance. Upon a "change in control,"
which the plan defines substantially the same as the employment agreements, the
executive is immediately entitled to his annual cash incentive payment as if the
Company achieved its "target" performance goal (as provided in the
plan).
If a
change in control occurred December 31, 2009, the executives would be entitled
to the following payments based on the 2009 "target" performance goal: (a) Mr.
Herington would be entitled to $190,000, (b) Mr. Kovzan would be entitled to
$130,000, (c) Mr. Bradley would be entitled to $130,000 and (d) Mr. Knapp would
be entitled to $130,000.
_________________
SECURITY
OWNERSHIP OF CERTAIN
BENEFICIAL
OWNERS AND MANAGEMENT
_________________
The
following table sets forth, as of February 28, 2010, certain information about
shares of the Company's Common Stock beneficially owned by (i) each director;
(ii) each stockholder who the Company knows is a beneficial owner of more than
5% of the outstanding shares of the Company's Common Stock (based on SEC
filings); (iii) the named executive officers, and (iv) all directors and
executive officers as a group. Unless otherwise provided in the table
below, the mailing address of the 5% beneficial owners is NIC Inc., 25501 West
Valley Parkway, Suite 300, Olathe, Kansas 66061.
|
|
|
Shares Beneficially Owned
(1)
|
|
|
|
|
Number
|
|
|
Percentage
|
|
|
Ross
C. Hartley
(2)
|
|
|
4,768,076
|
|
|
|
7.4%
|
|
|
Brown
Capital Management, Inc.
(3)
|
|
|
3,250,714
|
|
|
|
5.1%
|
|
|
William
F. Bradley, Jr.
(4)
|
|
|
1,407,724
|
|
|
|
2.2%
|
|
|
Harry
H. Herington
(5)
|
|
|
999,965
|
|
|
|
1.6%
|
|
|
Stephen
M. Kovzan
(6)
|
|
|
119,235
|
|
|
|
*
|
|
|
Robert
W. Knapp
(7)
|
|
|
70,938
|
|
|
|
*
|
|
|
Art
N. Burtscher
(8)
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|
|
193,257
|
|
|
|
*
|
|
|
Daniel
J. Evans
(9)
|
|
|
149,868
|
|
|
|
*
|
|
|
Pete
Wilson
(10)
|
|
|
67,879
|
|
|
|
*
|
|
|
Alexander
C. Kemper
(11)
|
|
|
28,664
|
|
|
|
*
|
|
|
William
M. Lyons
(12)
|
|
|
8,160
|
|
|
|
*
|
|
|
All
executive officers and directors as a group (10 persons)
(13)
|
|
|
7,773,766
|
|
|
|
12.3%
|
|
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(1)
|
This
table is based upon information supplied by officers, directors, principal
stockholders and the Company's transfer agent, and contained in Schedules
13D and 13G filed with the SEC. Unless otherwise noted in the footnotes to
this table, the Company believes each of the stockholders named in this
table has sole voting and investment power with respect to the shares
indicated as beneficially owned. Applicable percentages are based on
64,340,255 shares of the Company's Common Stock outstanding as of February
28, 2010, adjusted as required by the rules promulgated by the
SEC.
|
|
(2)
|
Shares
beneficially owned by Mr. Hartley include 13,674 shares directly owned,
4,428,757 shares owned by a limited liability company controlled by Mr.
Hartley’s wife, 296,125 shares held in a trust for the benefit of Mr.
Hartley’s son for which Mr. Hartley is the trustee, 19,520 shares of
unvested restricted stock and 10,000 shares subject to options exercisable
within 60 days of February 28,
2010.
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|
(3)
|
Shares
beneficially owned by Brown Capital Management, Inc. include 3,250,714
shares owned by various investment advisory clients of Brown Capital
Management, Inc., which is deemed to be a beneficial owner of those shares
pursuant to Rule 13d-3 under the Securities Exchange Act of 1934 due to
its discretionary power to make investment decisions over such shares for
its clients and its ability to vote such
shares.
|
|
(4)
|
Shares
beneficially owned by Mr. Bradley include 1,407,724 shares directly owned,
including 56,104 shares of unvested restricted
stock.
|
|
(5)
|
Shares
beneficially owned by Mr. Herington include 999,965 shares directly owned,
including 100,606 shares of unvested restricted stock and 27,758 shares
held for the benefit of Mr. Herington’s minor
children.
|
|
(6)
|
Shares
beneficially owned by Mr. Kovzan include 119,234 shares directly owned,
including 84,334 shares of unvested restricted
stock.
|
|
(7)
|
Shares
beneficially owned by Mr. Knapp include 70,938 shares directly owned
including 54,871 shares of unvested restricted
stock.
|
|
(8)
|
Shares
beneficially owned by Mr. Burtscher include 193,257 shares directly owned
(including 19,520 shares of unvested restricted stock) and 10,000 shares
subject to options exercisable within 60 days of February 28,
2010.
|
|
(9)
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Shares
beneficially owned by Governor Evans include 149,868 shares directly owned
(including 19,520 shares of unvested restricted stock) and 10,000 shares
subject to options exercisable within 60 days of February 28,
2010.
|
|
(10)
|
Shares
beneficially owned by Governor Wilson include 67,879 shares directly owned
(including 19,520 shares of unvested restricted stock) and 10,000 shares
subject to options exercisable within 60 days of February 28,
2010.
|
|
(11)
|
Shares
beneficially owned by Mr. Kemper include 28,664 shares directly owned,
including 20,334 shares of unvested restricted
stock.
|
|
(12)
|
Shares
beneficially owned by Mr. Lyons include 8,160 shares directly owned
including 3,160 shares of unvested restricted
stock.
|
|
(13)
|
Shares
held by all executive officers and directors as a group include 397,489
shares of unvested restricted stock and 40,000 shares subject to options
exercisable within 60 days of February 28,
2010.
|
The SEC
requires the Company's directors and officers, and stockholders who own more
than 5% of the Company's Common Stock, to report their ownership of the
Company's Common Stock and any changes in that ownership to the SEC and
NASDAQ. Officers and directors, and stockholders owning more than 5%
of the Company's Common Stock, must provide the Company with copies of all such
forms that they file.
_________________
SECTION
16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
_________________
Based
solely on review of the copies of such reports provided to the Company, the
Company believes that all required filings in 2009 were made in a timely
fashion, except for one filing made by Mr. Hartley, which was not timely
filed.
_________________
COMPENSATION
COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
_________________
None of
the persons who served on the Company's Compensation Committee during the last
completed fiscal year (Art. N. Burtscher, Daniel J. Evans, Alexander C. Kemper,
William M. Lyons and Pete Wilson) (i) was formerly an officer of the Company;
(ii) during the last fiscal year, was an officer or employee of the Company; or
(iii) had any relationship requiring disclosure under Item 404 of Regulation
S-K.
None of
the Company's executive officers, during the last completed fiscal year, served
as a (i) member of the compensation committee of another entity, one of whose
executive officers served on the Company's Compensation Committee; (ii) director
of another entity, one of whose executive officers served on the Company's
Compensation Committee; or (iii) member of the compensation committee of another
entity, one of whose executive officers served as the Company's
director.
_________________
CERTAIN
RELATIONSHIPS AND
RELATED
TRANSACTIONS
_________________
POLICY
AND PROCEDURES WITH RESPECT TO RELATED PERSON TRANSACTIONS
NIC has
adopted a written policy governing the review, approval or ratification of
"Related Person Transactions," as described below (the "Policy").
Related
Person Transactions
For the
purposes of the Policy, a "Related Person Transaction" is a transaction,
arrangement or relationship (or any series of similar transactions, arrangements
or relationships) in which the Company (including any of its subsidiaries) was,
is or will be a participant and the amount involved exceeds, or is anticipated
to exceed, $120,000 in the aggregate, and in which any Related Person had, has
or will have a direct or indirect material interest.
For
purposes of the Policy, a "Related Person" means: (1) any person who is, or at
any time since the beginning of NIC's last fiscal year was, a director or
executive officer of NIC or a nominee to become a director of NIC; (2) any
person who is known to be the beneficial owner of more than 5% of any class of
NIC's voting securities; (3) any immediate family member of any of the foregoing
persons (as defined in the Policy) and any person (other than a tenant or
employee) sharing the household of any of the foregoing persons; and (4) any
firm, corporation or other entity in which any of the foregoing persons is
employed or is a general partner or principal or in a similar position or in
which such person has a 5% or greater beneficial ownership
interest.
Approval
Procedures
Related
Person Transactions that are identified as such prior to their consummation or
amendment shall be consummated or amended only if the following steps are
taken:
|
(1)
|
Prior
to entering into the Related Person Transaction (a) the Related Person,
(b) the director, executive officer, nominee or beneficial owner who is an
immediate family member of the Related Person, or (c) the business unit or
function/department leader responsible for the potential Related Person
Transaction shall provide notice to the Corporate Governance and
Nominating Committee (the "Committee") of the facts and circumstances of
the proposed Related Person Transaction, including certain information
specified in the Policy. The Committee will assess whether the
proposed transaction is a Related Person Transaction for purposes of this
policy.
|
|
(2)
|
If
the Committee determines that the proposed transaction involves an
aggregate amount in excess of $120,000 and is a Related Person
Transaction, the proposed Related Person Transaction shall be submitted to
the Committee for consideration at the next Committee meeting or, in those
instances in which the Committee, in consultation with the Chief Executive
Officer or the Chief Financial Officer, determines that it is not
practicable or desirable for NIC to wait until the next Committee meeting,
to the Chair of the Committee (who will possess delegated authority to act
between Committee meetings).
|
|
(3)
|
The
Committee, or where submitted to the Chair, the Chair, shall consider all
of the relevant facts and circumstances available to the Committee or the
Chair. No member of the Committee shall participate in any
review, consideration or approval of any Related Person Transaction with
respect to which such member or any of his or her immediate family members
is the Related Person. The Committee (or the Chair) shall
approve only those Related Person Transactions that are in, or are not
inconsistent with, the best interests of NIC and its stockholders, as the
Committee (or the Chair) determines in good
faith.
|
|
(4)
|
The
Chair of the Committee shall report to the Committee at the next Committee
meeting any approval under this policy pursuant to delegated
authority.
|
Ratification
Procedures
Under the
Policy, the Company's accounting department, under the supervision of the Chief
Financial Officer, shall produce periodic reports as the Chair of the Committee
shall direct, but no less often than annually, of any amounts paid or payable
to, or received or receivable from, any Related Person.
In the
event the Chief Executive Officer or Chief Financial Officer, or any other
executive officer becomes aware, as a result of the reports described above or
otherwise, of a Related Person Transaction that has not been previously approved
or previously ratified under the Policy:
|
(1)
|
If
the transaction is pending or ongoing, it will be submitted to the
Committee or Chair of the Committee promptly, and the Committee or Chair
shall consider all of the relevant facts and circumstances available to
the Committee or the Chair. The Committee shall not ratify any Related
Person Transaction that is not in the best interests of the Company and
its stockholders. Based on this analysis, the Committee or the
Chair shall evaluate all options, including but not limited to
ratification, amendment or termination of the Related Person Transaction;
and
|
|
(2)
|
If
the transaction is completed, the Committee or Chair shall evaluate the
transaction, taking into account all of the relevant facts and
circumstances available to the Committee or Chair, to determine if
rescission of the transaction and/or any disciplinary action is
appropriate, and shall request an evaluation of NIC's controls and
procedures to ascertain the reason the transaction was not submitted to
the Committee or Chair for prior approval and whether any changes to these
procedures are recommended.
|
Review
of Ongoing Transactions
At the
Committee's first meeting of each fiscal year, the Committee shall review any
previously approved or ratified Related Person Transactions that remain ongoing
and have a remaining term of more than six months or remaining amounts payable
to or receivable from NIC of more than $120,000 in the
aggregate. Based on all relevant facts and circumstances, taking into
consideration NIC's contractual obligations, the Committee shall determine if it
is in the best interests of NIC and its stockholders to continue, modify or
terminate the Related Person Transaction.
Charitable
Contributions
Proposed
charitable contributions, or pledges of charitable contributions, by NIC to a
charitable or non-profit organization identified on the roster of Related
Persons shall be subject to prior review and approval by the Committee at the
next Committee meeting or, in those instances in which the Committee, in
consultation with the Chief Executive Officer or the Chief Financial Officer,
determines that it is not practicable or desirable for the Company to wait until
the next Committee meeting, by the Chair. In addition, each named
executive officer (as defined above) shall report to the Committee on a
quarterly basis, charitable contributions in excess of $120,000, in the
aggregate, by NIC's named executive officers and their spouses to charitable or
non-profit organizations identified on the roster of Related
Persons.
Disclosure
All
Related Person Transactions that are required to be disclosed in NIC's filings
with the Securities and Exchange Commission, as required by the Securities Act
of 1933 and the Securities Exchange Act of 1934 and related rules and
regulations, shall be so disclosed in accordance with such laws, rules and
regulations.
_________________
OTHER
BUSINESS
_________________
The Board
of Directors knows of no other business which will be presented at the
meeting. If any other business is properly brought before the Annual
Meeting, the proxies in the enclosed form will be voted by the persons voting
the proxies.
WHETHER
OR NOT YOU INTEND TO BE PRESENT AT THE ANNUAL MEETING, YOU ARE ENCOURAGED TO
FILL OUT, SIGN, DATE AND RETURN THE ENCLOSED PROXY AT YOUR EARLIEST
CONVENIENCE.
By order of the Board of
Directors:
William F. Bradley, Jr.
Corporate Secretary
Olathe,
Kansas
March 26,
2010
*****
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VOTE BY INTERNET -
www.proxyvote.com
/nic
Use
the Internet to transmit your voting instructions and for electronic
delivery of information up until 11:59 P.M. Eastern Time the day before
the meeting date (the cut-off date). Have your proxy card in
hand when you access the web site and follow the instructions to obtain
your records and to create an electronic voting instruction
form.
|
25501 WEST
VALLEY PARKWAY
SUITE
300
OLATHE,
KS 66061
|
ELECTRONIC
DELIVERY OF FUTURE SHAREHOLDER COMMUNICATIONS
If
you would like to reduce the costs incurred by NIC Inc. in mailing proxy
materials, you can consent to receiving all future proxy statements, proxy
cards and annual reports electronically via e-mail or the Internet. To
sign up for electronic delivery, please follow the instructions above to
vote using the Internet and, when prompted, indicate that you agree to
receive or access shareholder communications electronically in future
years.
|
|
|
VOTE BY PHONE - 1-800-690-6903
Use
any touch-tone telephone to transmit your voting instructions up until
11:59 P.M. Eastern Time the day before the cut-off date or meeting
date. Have your proxy card in hand when you call and then
follow the instructions.
|
|
|
VOTE
BY MAIL
Mark,
sign and date your proxy card and return it in the postage-paid envelope
we have provided or return it to Vote Processing, c/o Broadridge, 51
Mercedes Way, Edgewood, NY 11717.
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