TABLE OF CONTENTS
NIC INC.
FORM 10-K ANNUAL REPORT
| Page | ||
| PART I | ||
| Item 1 | Business | 3 |
| Item 1A. | Risk Factors | 12 |
| Item 2 | Properties | 24 |
| Item 3 | Legal Proceedings | 25 |
| Item 4 | Submission of Matters to a Vote of Security Holders | 25 |
| PART II | ||
| Item 5 | Market for Registrants Common Equity, Related Shareholder Matters and | |
| Issuer Purchases of Equity Securities | 26 | |
| Item 6 | Selected Consolidated Financial Data | 26 |
| Item 7 | Managements Discussion and Analysis of Financial Condition and Results of Operations | 27 |
| Item 7A. | Quantitative and Qualitative Disclosures About Market Risk | 42 |
| Item 8 | Consolidated Financial Statements and Supplementary Data | 43 |
| Item 9 | Changes in and Disagreements with Accountants on Accounting and Financial Disclosure | 68 |
| Item 9A. | Controls and Procedures | 68 |
| Item 9B. | Other Information | 68 |
| PART III | ||
| Item 10 | Directors and Executive Officers of the Registrant | 69 |
| Item 11 | Executive Compensation | 69 |
| Item 12 | Security Ownership of Certain Beneficial Owners and Management and | |
| Related Shareholder Matters | 69 | |
| Item 13 | Certain Relationships and Related Transactions | 69 |
| Item 14 | Principal Accountant Fees and Services | 69 |
| PART IV | ||
| Item 15 | Exhibits, Financial Statement Schedules | 70 |
PART I
CAUTIONS ABOUT FORWARD LOOKING STATEMENTS
Safe Harbor statement under the Private Securities Litigation Reform Act of 1995: Statements in this Annual Report on Form 10-K regarding NIC and its business, which are not historical facts, are forward-looking statements that involve risks and uncertainties. Certain matters discussed in this report may constitute forward-looking statements within the meaning of the federal securities laws that inherently include certain risks and uncertainties. For example, statements like we expect, we believe, we plan, we intend or we anticipate are forward-looking statements. Investors should be aware that our actual operating results and financial performance may differ materially from our expressed expectations because of risks and uncertainties about the future including risks related to economic and competitive conditions. In addition, we will not necessarily update the information in this Annual Report on Form 10-K if any forward-looking statement later turns out to be inaccurate. Management continuously updates and revises these estimates and assumptions based on actual conditions experienced. However, it is not practicable to publish all revisions and, as a result, no one should assume that results projected in or contemplated by the forward-looking statements will continue to be accurate in the future. Details about risks affecting various aspects of our business are included throughout this Form 10-K. Investors should read all of these risks carefully, and should pay particular attention to risks affecting competition issues discussed on page 12 , the other specific risk factors discussed on pages 12 to 24 , and commitments and contingencies described in Notes 2, 6, 7 and 9 to the consolidated financial statements included in this Form 10-K. Other factors not presently identified may also cause actual results to differ.
AVAILABLE INFORMATION
Our Web site address is www.nicusa.com . Through this Web site, we make available, free of charge, on the Investor Relations section of our Web site ( http://www.nicusa.com/html/info/investor/edgar.php ) our Annual Report on Form 10-K, Quarterly Reports on Form 10-Q, Current Reports on Form 8-K, and all amendments to these reports, as soon as reasonably practicable after these reports are electronically filed with or furnished to the Securities and Exchange Commission (the SEC). We also make available through our Web site other reports filed with the SEC under the Exchange Act, including our proxy statements and reports filed by officers and directors under Section 16(a) of that Act. We do not intend for information contained in our Web site to be part of this Annual Report on Form 10-K.
The public may read and copy any materials that the Company files with the SEC at the SECs Public Reference Room at 450 Fifth Street, N.W., Washington, D.C., 20549. The public may obtain information on the operation of the Public Reference Room by calling the SEC at 1-800-SEC-0330. The SEC also maintains a Web site ( http://www.sec.gov ) that contains reports, proxy and information statements, and other information regarding the issuers that file electronically with the SEC.
FREQUENTLY USED TERMS
In this Annual Report on Form 10-K, we use the terms NIC, the Company, our, and us to refer to NIC and its subsidiaries. All references to years, unless otherwise noted, refer to our fiscal year, which ends on December 31. We use the term eGovernment to refer to electronic government, and we use the term portal to refer to an official government Web site outsourced to NIC. We also use the term partner to refer to our government clients, with which we have contractual relationships for eGovernment services.
ITEM 1. BUSINESS
Business Overview
NIC is a provider of eGovernment services that helps governments use the Internet to reduce costs and provide a higher level of service to businesses and citizens. We accomplish this currently through two divisions: our portal outsourcing businesses and our software & services businesses. In our primary portal outsourcing business, we enter into long-term contracts with governments to design, build and operate Web-based portals on
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their behalf. These portals consist of Web sites and applications we have built that allow businesses and citizens to access government information online and complete transactions, including applying for a permit, retrieving drivers license records or filing a government-mandated form or report. Our self-funding business model allows us to reduce our government partners financial and technology risks and generate revenues by sharing in the fees we collect from eGovernment transactions. Our government partners benefit through gaining a centralized, customer-focused presence on the Internet, while businesses and citizens receive a faster, more convenient and more cost-effective means to interact with governments.
Currently, we have contracts to provide portal outsourcing services under our self-funding business model to eighteen states. We typically enter into three- to five-year contracts with our government partners and manage operations for each contractual relationship through separate local subsidiaries that operate as decentralized businesses with a high degree of autonomy. We intend to increase our revenues by signing long-term portal contracts with new government partners and by delivering new services to a growing number of government entities within our existing contractual relationships.
Our software & services businesses primarily include our UCC and corporate filings software development and ethics & elections businesses. Our UCC and corporate filings software development business, NIC Conquest, is a provider of software applications and services for electronic filings and document management solutions for governments. This business focuses on Secretaries of State, whose offices are state governments principal agencies for UCC and corporate filings. Currently, this business is primarily engaged in servicing its contract with the California Secretary of State and is not actively marketing its applications and services in respect of new engagements. Our ethics & elections business, NIC Technologies, designs and develops online campaign expenditure and ethics compliance systems for federal and state government agencies. Currently, our ethics & elections business is primarily engaged in servicing its contracts with the Federal Election Commission and the State of Michigan.
The Company
NIC Inc. (formerly National Information Consortium, Inc.) was formed on December 18, 1997, for the sole purpose of affecting an exchange of common stock, in a transaction referred to as the Exchange Offer, to combine under common ownership five separate affiliated entities under which we conducted our business operations. The five companies were NICUSA (formerly National Information Consortium USA), Kansas Information Consortium, Indiana Interactive, Nebraska Interactive and Arkansas Information Consortium. The Exchange Offer was consummated on March 31, 1998, and was accounted for as a business combination. NICUSA is the entity whose shareholders received the largest portion of the Companys common stock shares and was treated as the accounting acquirer with the purchase method of accounting being applied to the four other companies. On July 20, 1999, we completed our initial public offering, selling an aggregate of 10 million new shares of common stock for net proceeds of approximately $109.4 million after deducting underwriting discounts, commissions and expenses.
Segment Information
Our two reportable segments consist of our portal outsourcing segment and software & services segment. The portal outsourcing segment includes our subsidiaries that operate outsourced government portals and the corporate divisions that support portal operations. The software & services segment primarily includes our UCC and corporate filings software development and ethics & elections businesses. For additional information relating to our reportable segments, refer to Note 12 in the Notes to Consolidated Financial Statements included in this Form 10-K.
Industry Background
The market for government-to-business and government-to-citizen transactions
Government regulation of commercial and consumer activities requires billions of transactions and exchanges of large volumes of information between government agencies and the businesses and citizens they regulate. These transactions and exchanges include drivers license record retrieval, motor vehicle registrations, tax
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returns, permit applications and requests for government-gathered information. Government agencies typically defray the cost of processing these transactions and of storing, retrieving and distributing information through a combination of general tax revenues, service fees and charges for direct access to public records.
The limits of traditional government transaction methods
Traditionally, government agencies have transacted, and in many cases continue to transact, with businesses and citizens using processes that are inconvenient and labor-intensive, require extensive paperwork and use large amounts of scarce staff resources. Transactions and information requests are often made in person or by mail and are processed manually, increasing the potential for errors and the need for numerous revisions and follow-ups. Even newer methods, including telephone response systems, tape exchanges and dial-up computer networks, rely on multiple systems and potentially incompatible data formats, and require significant expertise and expenditures to introduce and maintain. As a result, businesses and citizens often have no choice but to face costly delays to complete essential tasks. These delays include waiting in line at a government agency, waiting for answers by telephone or waiting for responses by mail. Businesses and citizens encounter further inconvenience and delay because they usually can work with government agencies only during normal business hours. Even when electronic alternatives are available, they often require a cumbersome process of multiple contacts with different government agencies. Increases in the level of economic activity and in the population have exacerbated these problems and increased the demand for new services.
Growth of the Internet, electronic commerce and eGovernment
The Internet is a global medium that enables millions of people worldwide to share information, communicate and conduct business electronically. According to Nielsen/NetRatings, approximately 1 billion people worldwide (equal to 16 percent of the global population) had access to the Internet in 2005, up 182% since 2000. The growing number of personal computers installed in homes and offices, combined with the decreasing costs of computer equipment, are the primary drivers of worldwide computer penetration. By 2010, Forrester Research estimates that 1.2 billion homes worldwide will have personal computers. Easier, faster and cheaper access to the Internet, the proliferation of Internet content, and the increasing familiarity with and acceptance of the Internet by governments, businesses and consumers will also continue to encourage the expanded use of online services. In particular, the growth of high-speed access is accelerating Internet use globally. The Computer Industry Almanac estimates that 217 million homes around the world now have broadband connections.
In the United States, market research firm International Data Corporation reported that personal computer sales rose 12 percent over 2004. Nielsen/NetRatings estimates that 143 million Americans considered themselves active Internet users in 2005, and more than 185 million residents had regular access to the Internet. The Computer Industry Almanac also estimates that 47 million U.S. households have broadband access to the Internet, and that figure is expected to rise to 60 million homes by 2007.
The volume of electronic commerce has grown in parallel with the Internet itself. According to ComScore Networks, the total value of goods and services transacted online in the United States surpassed $143 billion in 2005, up 22 percent from 2004.
Similar growth trends are seen for eGovernment. Research firm Input predicts that spending on state and local government information technology outsourcing will exceed $10 billion in 2006 and will grow to $20 billion by 2010. In a November 2004 survey, the Pew Internet and American Life Project found that 54% of all U.S. adults who use the Internet had sought information directly from a local, state or federal government Web site during the last three months.
Emergence of the Internet as a medium for eGovernment
The growing acceptance of the Internet and electronic commerce presents a significant opportunity for the development of eGovernment, in which government agencies conduct transactions and distribute information over the Internet. By using the Internet, government agencies can increase the volume and efficiency of interactions with constituents without increasing expenditures or demands on current personnel. In addition, regardless of physical distance, businesses and citizens can obtain government information quickly and easily over the Internet. For example, motor vehicle administrators can provide instantaneous responses to auto insurers requests for
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driving record data by allowing controlled access to government databases through the Internet. This online interaction reduces costs for both government and users and decreases response times compared to providing the same data by mail or special purpose dial-up computer connections.
Challenges to the implementation of eGovernment services
Despite the potential benefits of eGovernment, barriers to creating successful Internet-based services occasionally preclude governments from implementing them. Some of these barriers are similar to those the private sector encounters, including:
Governments also face some unique challenges that exacerbate the difficulty of advancing to Internet-based services, including:
We believe traditional private sector services generally do not address the unique needs of eGovernment. Most service providers do not fully understand and are not well-equipped to deal with the unique political, regulatory and security structures of governments. These providers, including large systems integrators, typically take a time-and-materials, project-based pricing approach that may not adequately balance the responsiveness to change of a successful Internet business with the longer time horizons and extended commitment periods of government projects.
What We Provide to Governments
In our core portal outsourcing segment, we provide Internet-based eGovernment services that meet the needs of governments, businesses and citizens. The key elements of our service delivery are:
Customer-focused, one-stop government portal
Using our marketing and technical expertise and our government experience, we develop, build and operate portals for our government partners that are designed to meet their needs as well as those of the businesses and citizens they serve. Our portals are designed to create a single point of presence on the Internet that allows businesses and citizens to reach the Web site of every government agency in a specific jurisdiction from one online location. We employ a common look and feel in the Web sites of all government agencies associated with our government portals and make them useful, appealing and easy to use. In addition to developing and managing the government portal, we develop applications that, in one location on the Internet, allow businesses and citizens to complete processes that have traditionally required separate offline interaction with several different government agencies. These applications also permit businesses and citizens to conduct transactions with government agencies
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and to obtain information 24 hours per day and seven days per week. We also help our government partners to generate awareness and educate businesses and citizens about the availability and potential benefits of eGovernment services.
Compelling and flexible financial model for governments
With our self-funding business model, we allow governments to implement comprehensive eGovernment services at minimal cost and risk. We take on the responsibility and cost of designing, building and operating government portals and applications, with minimal use of government resources. We employ our technological resources and accumulated expertise to help governments avoid the risks of selecting and investing in new and often untested technologies. We implement our services rapidly, efficiently and accurately, using our well-tested and reliable infrastructure and processes. Once we establish a portal and the associated applications, we manage transaction flows, data exchange and payment processing, and we fund ongoing costs from the fees received from portal users, who access information and conduct transactions through the portal.
Focused relationship with governments
We form relationships with governments by developing an in-depth understanding of their interests and then aligning our interests with theirs. By tying our revenues to the development of successful services and applications, we work to assure government agencies and constituents that we are focused on their needs. Moreover, we have pioneered and encourage our partners to adopt a model for eGovernment policymaking that involves the formation of oversight boards to bring together interested government agencies, business and consumer groups and other vested interest constituencies in a single forum. We work within this forum to maintain constant contact with government agencies and constituents and strive to ensure their participation in the development of eGovernment services. We attempt to understand and facilitate the resolution of potential political disputes among these participants to maximize the benefits of our services. We also design our services to observe relevant privacy and security regulations, so that they meet the same high standards of integrity, confidentiality and public service as government agencies would observe in their own actions.
Government Contracts
Our portal outsourcing businesses
Through our portal outsourcing businesses, we currently have contracts with 21 state and local government agencies. At December 31, 2005, we provided outsourced government portal services through the following portals:
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Our government portals operate under separate contracts that generally have an initial term of three to five years. Under a typical self-funding contract, a government agrees that:
In return, we agree to:
We typically own all the software we develop under our government portal contracts. After completion of the initial contract term, our government partners typically receive a perpetual, royalty-free license to use the software only in their own portals.
We also enter into separate agreements with various agencies and divisions of our government partners for the sale of electronic access to public records and to conduct other transactions. These agreements preliminarily establish the pricing of the electronic transactions and data access services we provide and the amounts we must remit to the agency. These terms are then submitted to the policy-making and fee approval board for approval.
Our software & services businesses
UCC and corporate filings software development
Our UCC and corporate filings software development business, NIC Conquest, focuses on secretaries of state, whose offices are state governments principal agencies for corporate filings. We have installed Uniform Commercial Code (UCC) and/or business entity software applications for Web-enabling the back-office systems and processes for business-to-government filings with the following states: Arkansas, Indiana, Montana, Oklahoma, South Dakota and Texas. We are currently in the process of installing a similar system for the California Secretary of State.
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Ethics & Elections
Our ethics & elections business, NIC Technologies, designs and develops online campaign expenditure and ethics compliance systems for federal and state government agencies. Our current government clients include the Federal Election Commission ( www.FEC.gov ) and the state of Michigan. We have also installed filing systems in several other governments including Arkansas, California, Hawaii, Illinois, Louisiana, Oklahoma, Texas and British Columbia.
Our Portal Service Offerings
We work with our government partners to develop, manage and enhance a comprehensive, Internet-based portal to deliver eGovernment services to their constituents. Our portals are designed to provide user-friendly and convenient access to in-demand government information and services and include numerous fee-based transaction services and applications that we have developed. These fee-based services and applications allow businesses and citizens to access constantly changing government information and to file necessary government documents. The types of services and the fees charged vary in each portal installation according to the unique preferences of that jurisdiction. In an effort to reduce the frustration businesses and citizens often encounter when dealing with multiple government agencies, we handle cross-agency communications whenever feasible and shield businesses and citizens from the complexity of older, mainframe-based systems that agencies commonly use, creating an intuitive and efficient interaction with governments. Some of the online services we currently offer in different jurisdictions include :
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In addition to these services, we also provide customer service and support. Our customer service representatives serve as a liaison between our government partners and businesses and citizens. In the majority of the portals we operate, customer service representatives are available 24 hours a day, seven days a week.
Revenues
In our outsourced portal businesses, we currently derive revenue from two main sources: transaction-based fees and fees for application development.
In most of our outsourced portal businesses, our revenues are generated from transactions, which generally include the collection of transaction-based and subscription fees from users. The highest volume, most commercially valuable service we offer is access to motor vehicle records through our insurance industry records exchange network. This service accounted for approximately 62% of our portal revenues in 2003, 63% in 2004 and 62% in 2005. ChoicePoint, which resells these records to the auto insurance industry, accounted for approximately 47% of portal revenues in 2003, 46% in 2004 and 46% in 2005. In 2005, transaction-based revenues accounted for approximately 96% of our outsourced portal revenues. Fees for application development and hosting accounted for approximately 4% of our outsourced portal revenues.
Sales and Marketing
We have two primary sales and marketing goals:
We have well-established sales and marketing processes for achieving these goals, which are managed by our national sales division and a marketing department within most of our outsourced portal businesses.
Developing new sources of revenue
We focus our new government sales and marketing efforts on increasing the number of governments and government agencies that are receptive to a public/private model for delivering information and/or completing transactions over the Internet. We meet regularly with interested government officials to educate them on the public/private model and its potential advantages for their jurisdictions. Members of our management team are also regular speakers at conferences devoted to the application of Internet technologies to facilitate the relationship
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between governments and their citizens. In states where we believe interest is significant, we seek to develop supportive, educational relationships with professional and business organizations that may benefit from the government service improvements our service delivery can produce. We also focus our marketing efforts on key government decision makers through the use of print media and corporate communications.
Once a government decides to implement a public/private model for managing Internet access to information resources and transactions, it typically starts a selection process that operates under special rules that apply to government purchasing. These rules typically require open bidding by possible service providers against a list of requirements established by the government under existing procedures or procedures specifically created for the Internet provider selection process. We respond to requests for bids with a proposal that outlines in detail our philosophy and plans for implementing our business model. Once our proposal is selected, we enter into negotiations for a contract.
Growing existing markets
In our existing government relationships, our marketing efforts focus on:
Although each governments unique political and economic environment drives different marketing and development priorities, we have found many of our core applications to be relevant across multiple jurisdictions. Each of our outsourced portal businesses has a director of marketing and additional marketing staff that regularly meet with government, business and consumer representatives to discuss potential new services. We also promote the use of existing services to existing and new customers through speaking engagements and targeted advertising to organizations for professionals, including lawyers, bankers and insurance agents that have a need for regular interaction with government. We identify services that have been developed and implemented successfully for one government and replicate them in other jurisdictions.
Technology and Operations
Over the past 13 years, we have made substantial investments in the development of Internet-based applications and operations specifically designed to allow businesses and citizens to transact with and receive information from governments. The scope of our technological expertise includes network engineering as it applies to the interconnection of government systems to the Internet, Internet security, Web-to-legacy system integration, Web-to-mainframe integration, database design, Web site administration and Web page development. Within this scope, we have developed and implemented a comprehensive Internet portal framework for governments, and a broad array of stand-alone services using a combination of our own proprietary technologies and commercially available, licensed technologies. We believe that our technological expertise, coupled with our in-depth understanding of governmental processes and systems, has made us adept at rapidly creating tailored portal services that keep our partners on the forefront of eGovernment.
Each of our government partners has unique priorities and needs in the development of its eGovernment services. More than half of our employees work in the Internet services and application development and technology operations areas, and most are focused on a single government partners application needs. Our employees develop an understanding of a specific governments application priorities, technical profiles and information technology personnel and management. At the same time, all of our development directors are trained by experienced technical staff from our other operations on our standard technical framework, and there is frequent communication and cooperation, which ensures that our government partners can make use of the most advanced eGovernment services we have developed throughout our organization.
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Most of our portals and applications are physically hosted in each jurisdiction in which we operate on servers that we own or lease. We also provide links to sites that are maintained by government agencies or organizations that we do not manage. Our businesses provide uninterrupted online service 24 hours per day and seven days a week, and our operations maintain thorough backup, security and disaster recovery procedures.
History has proven that our systems and applications are scalable and can easily be replicated from one government entity to another. We focus on sustaining low-overhead operations, with all major investments driven by the objective of deploying the highest value-added technology and applications to each operation.
Finally, we have designed our government portals and applications to be compatible with virtually any existing system and to be rapidly deployable. To enable speed and efficiency of deployment, we license commercially available technology whenever possible and focus on the integration and customization of these off-the-shelf hardware and software components when necessary. We expect that commercially licensed technology will continue to be available at reasonable costs.
Competition
We believe that the principal factors upon which our businesses compete are:
We believe we compete favorably with respect to the above-listed factors. In most cases, the principal substitute for our services is a government-designed and managed service that integrates other vendors' technologies, products and services. Companies that have expertise in marketing and providing technical electronic services to government entities compete with us by further developing their services and increasing their focus on this piece of their business and market shares. Examples of companies that may compete and/or currently compete with us are the following:
Employees
As of December 31, 2005, we had 305 full-time employees, of which 42 were working in corporate operations, 244 were in our outsourced portal businesses and 19 were in our software & services businesses. Our future success will depend, in part, on our ability to continue to attract, retain and motivate highly qualified technical and management personnel. From time to time, we also employ independent contractors to support our application development, marketing, sales and support and administrative organizations. Our employees are not covered by any collective bargaining agreement, and we have never experienced a work stoppage. We believe that our relations with our employees are good.
ITEM 1A. RISK FACTORS
The risks and uncertainties described below are not the only ones facing our company. Additional risks and uncertainties not presently known to us or that we currently deem immaterial may also impair our business operations. If any of these risks actually occur, our business, financial condition and results of operations could be materially adversely affected. In that case, the value of our common stock could decline substantially.
Our UCC and corporate filings software development business has incurred losses under its fixed-fee contracts in the past, and our results of operations could be harmed if the costs that this business incurs to meet contractual commitments exceed our current estimates.
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Our UCC and corporate filings software development business, NIC Conquest, develops and delivers applications, typically for a fixed development fee, that improve the back-office administration of government records and better enable electronic filing and distribution of business entity and UCC records for secretaries of state. This business recognizes revenues on the percentage-of-completion method of accounting utilizing costs incurred to date as compared to the estimated total costs for each contract. This method is used because management considers expended costs to be the best available measure of progress on our fixed-price contracts and results in our recognizing contract revenues over the contract term in proportion to our incurrence of contract costs. The earnings or losses recognized on individual contracts are based on estimates of contract revenues and costs. Contract losses are recognized in full when determined, and contract profit estimates are adjusted based on ongoing reviews of contract profitability. Actual results could differ from estimated amounts and could result in a reduction or elimination of previously recognized earnings. In certain circumstances, such adjustments could be significant.
In the fourth quarter of 1998, we determined that the balance of revenues remaining to be recognized under our existing contractual obligations was not expected to cover anticipated costs of developing and implementing the related applications. Estimated costs in excess of fixed contract prices of $1.3 million for completing these applications were expensed under the percentage-of-completion method of accounting in the fourth quarter of 1998. We accrued additional anticipated losses of $1.1 million in 1999, $1.4 million in 2000, and $6.0 million in 2001 based on revised estimates relating to our then-existing contracts. In 2002, we accrued approximately $3.5 million in anticipated losses due to cost overruns on contracts in Arkansas, Minnesota and Oklahoma. We have fulfilled all obligations under our contracts with the states of Minnesota and Oklahoma, and the Arkansas system is currently in the maintenance phase. As recently as the first quarter of 2005, we recorded a $5.0 million charge due to anticipated cost overruns on our contract with the California Secretary of State, as further discussed in Note 2 in the Notes to Consolidated Financial Statements included in this Form 10-K. It is possible that our costs will similarly exceed revenues in the future, as a result of unforeseen difficulties in the creation of an application called for in a contract, unforeseen challenges in ensuring compatibility with existing systems, rising development, subcontractor and personnel costs, delays in completing a contract, or other reasons. If this occurs, particularly on our contract with the California Secretary of State, our results of operations, financial condition and cash flows could be seriously harmed.
We depend on other contractors and subcontractors in connection with our performance under our UCC and corporate filings software development engagement with the California Secretary of State. If these parties fail to satisfy their obligations to us or the California Secretary of State, or if we are unable to maintain these relationships, our operating results and business prospects could be adversely affected.
A significant portion of the work we are obligated to deliver to the California Secretary of State is performed by subcontractors. There is a risk that the California Secretary of State or we may have disputes with our subcontractors arising from, among other things, the quality and timeliness of work performed by the subcontractors and customer concerns about the subcontractors. Disputes with subcontractors or the California Secretary of State could lead to legal disputes and litigation. Adverse judgments or settlements in legal disputes may result in significant monetary damages or injunctive relief against us. In addition, if any of our subcontractors fails to deliver on a timely basis the agreed-upon supplies and/or perform the agreed-upon services, our ability to fulfill our obligations as a prime contractor may be jeopardized. Subcontractor performance deficiencies could result in the termination of our contract for default and default of our $5 million performance bond issued to the California Secretary of State. A termination for default or default of our performance bond could expose us to liability and have an adverse effect on our business prospects, financial condition, and on our ability to compete for future contracts and orders.
We have incurred significant net losses in the past, and may do so again in the future.
We expanded rapidly following our initial public offering in July 1999 and incurred substantial net losses through mid-2002 primarily as a result of our acquired software & services businesses. We incurred net losses of approximately $10.7 million for the year ended December 31, 1999, $40.3 million for the year ended December 31, 2000, $77.4 million for the year ended December 31, 2001 and $7.6 million for the year ended December 31, 2002. However, as part of a broad strategic refocusing of the Company on our profitable core outsourced portal business
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during 2002, we exited our eProcurement business, NIC Commerce, decided to wind down our transportation business, IDT, and restructured the other software & services businesses in an effort to accelerate our path to profitability. As a result, the Company became profitable in the second half of 2002 and has been profitable since that time with the exception of the first quarter of 2005, as a result of the $5.0 million charge we recorded on our UCC and corporate filings software development engagement with the California Secretary of State, our only remaining legacy contract from this business. Further, even though we were profitable in 2005 (with the exception of the first quarter noted above), we may not be able to sustain or increase profitability on a quarterly or annual basis thereafter. We will need to generate significantly higher revenues while containing costs and operating expenses if we are to achieve growing profitability. We cannot be certain that our revenues will continue to grow or that we will ever achieve sufficient revenues to remain profitable on a long-term, sustained basis.
We may be unable to generate sufficient taxable income from future operations to fully utilize our significant tax net operating loss carryforwards.
We have a recent history of unprofitable operations primarily due to operating losses incurred in the software & services companies we have acquired since September 1999, as further discussed above. These losses have generated significant federal tax net operating losses, or NOLs. We had available at December 31, 2005, total NOL carryforwards for federal tax purposes of approximately $55.2 million that will expire in the years 2020 ($17.8 million), 2021 ($27.1 million) and 2022 ($10.3 million), respectively. For the year ended December 31, 2005 total net deferred tax assets, including NOL carryforwards, comprised approximately 25% of our total assets. We became profitable in the second half of 2002 and have been profitable since that time with the exception of the first quarter of 2005, as further discussed above. Further, even though we expect to be profitable and generate taxable income in 2006 and beyond, we may not be able to sustain the necessary levels of taxable income to fully utilize our significant NOL carryforwards prior to expiration. There is considerable management judgment necessary to determine future taxable income, and accordingly, actual results could vary significantly from such estimates. Accordingly, the recorded amount of the deferred tax assets considered realizable could be reduced in the near term if estimates of future taxable income during the carryforward periods are reduced. If this occurs, our results of operations, financial condition and cash flows could be seriously harmed.
If our competitors are more successful in attracting and retaining customers and users, then our revenues and profits could decline.
The principal substitute for our services is a government-designed and managed service that integrates other vendors technologies, products and services. Companies that have expertise in marketing and providing technical electronic services to government entities compete with us by further developing their services and increasing their focus on this piece of their business and market shares. Many of our potential competitors are national or international in scope and have greater resources than we do. These resources could enable our potential competitors to initiate severe price cuts or take other measures in an effort to gain market share. Additionally, in some geographic areas, we may face competition from smaller consulting firms with established reputations and political relationships with potential government partners. If we do not compete effectively or if we experience any pricing pressures, reduced margins or loss of market share resulting from increased competition, our business and financial condition may be adversely affected.
Because we have portal outsourcing contracts with a limited number of governments, the termination of certain of these contracts may harm our business.
Currently, the majority of our revenues are derived from the operation of our outsourced portal businesses. We have master portal contracts with 21 state and local governments. These contracts typically have initial terms of three to five years with optional renewal periods of one to five years. However, any renewal is optional and a government may terminate its contract prior to the expiration date upon specific cause events that are not cured within a specified period or, in some cases, upon passing legislation. Additionally, some of the contracts under which we provide portal management and software development services can be terminated without cause on a specified period of notice. The loss of one or more of our larger state portal partners, such as Indiana, Virginia,
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Tennessee or Utah, if not replaced, could dramatically reduce our revenues. If these revenue shortfalls occur, our business and financial condition would be harmed. We cannot be certain if, when or to what extent governments might fail to renew or terminate any or all of their contracts with us.
We may face damage to our professional reputation if our partners are not satisfied with our services.
We depend to a large extent on our relationships with our government partners, our reputation for high-quality professional services and commitment to preserving public trust to attract and retain customers. As a result, if one of our government partners is not satisfied with our services, it may be more damaging in our business than in other businesses.
Because we have certain portal outsourcing contracts that contain performance bond requirements and/or indemnifiction provisions against claims arising from our performance, we may suffer monetary or reputational damages if we fail to meet our contractual obligations.
We are bound by performance bond commitments on certain portal outsourcing contracts. Performance deficiencies by us or our subcontractors could result in a default of a performance bond, which could expose us to liability and have an adverse affect on our business prospects, financial condition, and on our ability to compete for future portal outsourcing contracts. Further, under certain of our portal outsourcing contracts, we are required to fully indemnify our government clients against claims arising from our performance or the performance of our subcontractors. If we fail to meet our contractual obligations or our performance or our subcontractors performance gives rise to claims, we could be subject to legal liability, monetary damages and loss of customer relationships.
We may be unable to obtain future contracts through the request for proposal process.
A high percentage of our current revenues is derived from contracts with governments and government agencies that operate under special rules that apply to government purchasing. Where this process applies, there are special rules that typically require open bidding by possible service providers like us against a list of requirements established by governments under existing or specially-created procedures. To respond successfully to these requests for proposals, commonly known as RFPs, we must estimate accurately our cost structure for servicing a proposed contract, the time required to establish operations for the proposed client and the likely terms of any other proposals submitted. We also must assemble and submit a large volume of information within the strict time schedule mandated by an RFP. Whether or not we are able to respond successfully to RFPs in the future will significantly impact our business. We cannot guarantee that we will win any bids in the future through the RFP process, or that any winning bids will ultimately result in contracts. Therefore, our business, results of operations and financial condition would be harmed if we fail to obtain profitable future contracts through the RFP process.
We may be unable to sustain the usage levels of current services that provide a significant percentage of our revenues.
We obtain a high proportion of our revenues from a limited number of services. Transaction-based fees charged for access to motor vehicle records through our insurance industry records exchange network accounted for over 62% of our portal revenues for the year ended December 31, 2005 and are expected to continue to account for a significant portion of our revenues in the near future. Regulatory changes or the development of alternative information sources could materially reduce our revenues from this service. A reduction in revenues from currently popular services would harm our business, results of operations and financial condition.
If our potential customers are not willing to switch to or adopt our online government portals and other electronic services, our growth and revenues will be limited.
The failure to generate a large customer base would harm our growth and revenues. This failure could occur for several reasons. Our future revenues and profits depend upon the widespread acceptance and use of the Internet as an effective medium for accessing public information, particularly as a medium for government filings. We cannot assure that customer acceptance and use of the Internet will continue to grow. Additionally, we face
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intense competition in all sectors of our business. As a result, our efforts to create a larger customer base may be more difficult than expected even if we are perceived to offer services superior to those of our competitors. Further, because the government-to-citizen and government-to-business portal access and electronic filing market is relatively new, potential customers in this market may be confused or uncertain about the relative merits of each eGovernment application and of which application to adopt, if any. Confusion and uncertainty in the marketplace may inhibit customers from adopting our applications, which could harm our business, results of operations and financial condition.
The fees we collect for many of our services are subject to regulation that could limit growth of our revenues and profitability.
Under the terms of our outsourced portal government contracts, we remit a portion of the fees we collect to state agencies. Generally, our contracts provide that the amount of any fees we retain is set by governments to provide us with a reasonable return or profit. We have limited control over the level of fees we are permitted to retain. Our business, results of operations and financial condition may be harmed if the level of fees we are permitted to retain in the future is too low or if our costs rise without a commensurate increase in fees.
Our portal revenues could be harmed as a result of government budget deficits.
Although the majority of our portal revenues are derived from fees we charge to users for transactions conducted through our portals, approximately 3% of our portal revenues in 2005 were derived from software development or portal management services paid directly to us by governments on a time-and-materials or fixed fee basis. In the event of budget deficits, our government clients may be required to curtail discretionary spending on such projects and our portal revenues could be harmed.
Because a major portion of our current revenues is generated from a small number of users, the loss of any of these users may harm our business and financial condition.
A significant portion of our revenues is derived from data resellers use of our portals to access motor vehicle records for sale to the automobile insurance industry. For the year ended December 31, 2005, one of these data resellers, ChoicePoint, accounted for approximately 46% of our portal revenues. It is possible that these users will develop alternative data sources or new business processes that would materially diminish their use of our portals. The loss of all or a substantial portion of business from any of these entities would harm our business, results of operations and financial condition.
We may lose the right to the content distributed through our outsourced portals, which is provided to us entirely by government entities.
We do not own or create the content distributed through our outsourced portals. We depend on the governments with which we contract to supply information and data feeds to us on a timely basis to allow businesses and citizens to complete transactions and obtain government information. We cannot assure that these data sources will continue to be available in the future. Government entities could terminate their contracts to provide data. Changes in regulations could mean that governments no longer collect some types of data or that the data is protected by more stringent privacy rules preventing uses now made of it. Moreover, our data sources are not always subject to exclusive agreements, so that data included in our services also may be included in those of our potential competitors. In addition, we are dependent upon the accuracy and reliability of government computer systems and data collection for the content of our portals. The loss or the unavailability of our data sources in the future, or the loss of our exclusive right to distribute some of the data sources, could harm our business, results of operations and financial condition.
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The growth in our revenues may be limited by the number of governments that choose to provide eGovernment services and to adopt our business model and by the finite number of governments with which we may contract for our eGovernment services.
Our revenues are generated principally from contracts with state governments to provide eGovernment services on behalf of those governments to complete transactions and distribute public information electronically. The growth in our revenues largely depends on government entities adopting our public/private model. We cannot assure that government entities will choose to provide eGovernment services at all, or that they will not provide such services themselves without private assistance or adopting our model.
In addition, as there is a finite number of states remaining with which we can contract for our services, future increases in our revenues may depend in part on our ability to expand our business model to include multi-state cooperative organizations, local governments and federal agencies and to broaden our service offerings to diversify our revenue streams across our lines of business. We cannot assure that we will succeed in expanding into new markets, broadening our service offerings, or that our services will be adaptable to those new markets.
Our business with various government entities often requires specific government legislation to be passed for us to initiate and maintain our government contracts.
Because a central part of our business includes the execution of contracts with governments under which we remit a portion of user fees charged to businesses and citizens to state agencies, it is often necessary for governments to draft and adopt specific legislation before the government can circulate an RFP to which we can respond. Furthermore, the maintenance of our government contracts requires the continued acceptance of enabling legislation and any implementing regulations. In the past, various entities that use the portals we operate to obtain government information have challenged the authority of governments to electronically provide these services exclusively through portals like those we operate. A successful challenge in the future could result in a proliferation of alternative ways to obtain these services, which would harm our business, results of operations and financial condition. The repeal or modification of any enabling legislation would also harm our business, results of operations and financial condition.
Because a large portion of our business relies on a contractual bidding process whose parameters are established by governments, the length of our sales cycles is uncertain and can lead to shortfalls in revenues.
Our dependence on a bidding process to initiate many new projects, the parameters of which are established by governments, results in uncertainty in our sales cycles because the duration and the procedures for each bidding process vary significantly according to each government entitys policies and procedures. The time between the date of initial contact with a government for a bid and the award of the bid may range from as little as 180 days to up to several years. The bidding process is subject to factors over which we have little or no control, including:
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We are dependent on the bidding process for a significant part of our business. Therefore, any material delay in the bidding process, changes to the bidding practices and policies, the failure to receive the bid or the failure to execute a contract may disrupt our financial results for a particular period and harm our financial condition.
The seasonality of use for some of our eGovernment services may harm our fourth quarter results of each calendar year.
The use of some of our eGovernment services is seasonal, particularly the accessing of drivers records, resulting in lower revenues from this service in the fourth quarter of each calendar year, due to the smaller number of business days in this quarter and a lower volume of transactions during the holiday period. As a result, seasonality could cause our quarterly results to fluctuate, which could harm our business, results of operations and financial condition.
We may need more working capital to fund operations and expand our business.
We believe that our current financial resources will be sufficient to meet our present working capital and capital expenditure requirements for at least the next twelve months. However, we may need to raise additional capital before this period ends to further:
Our future liquidity and capital requirements will depend upon numerous factors, including the success of our existing and new service offerings and potentially competing technological and market developments. However, any projections of future cash flows are subject to substantial uncertainty. If current cash, lines of credit and cash generated from operations are insufficient to satisfy our liquidity requirements, we may seek to sell additional equity securities, issue debt securities or increase our working capital line of credit. The sale of additional equity securities could result in dilution to the Companys shareholders. From time to time, we expect to evaluate the acquisition of or investment in businesses and technologies that complement our various eGovernment businesses. Acquisitions or investments might impact the Companys liquidity requirements or cause the Company to sell additional equity securities or issue debt securities. There can be no assurance that financing will be available in amounts or on terms acceptable to the Company, if at all. If adequate funds were not available on acceptable terms, our ability to develop or enhance our applications and services, take advantage of future opportunities or respond to competitive pressures would be significantly limited. This limitation could harm our business, results of operations and financial condition.
Our acquisitions and strategic alliances entail numerous risks and uncertainties.
As part of our business strategy, we have made and may continue to make acquisitions or enter into strategic alliances that we believe will complement our existing businesses, increase traffic to our government clients sites, enhance our services, broaden our software and applications offerings or technological capabilities or increase our profitability. These acquisitions and future acquisitions or joint ventures could present numerous risks and uncertainties, including:
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We cannot be sure that any acquisitions we may announce will ultimately close. Moreover, even after we close such transactions, we cannot assure that we will be able to successfully integrate the new businesses or any other businesses, products or technologies we may acquire in the future. For example, in the third and fourth quarters of 2001, we recorded impairment losses totaling $37.0 million and $12.5 million, respectively, relating to our NIC Commerce, NIC Technologies and NIC Conquest businesses, all of which were acquired since the third quarter of 1999. Also, in the third quarter of 2000 and the fourth quarter of 2001, we recorded restructuring charges totaling $0.7 million and $0.4 million, respectively, relating to our NIC Commerce and NIC Technologies businesses. Additionally, in the second quarter of 2002, we recorded a $1.3 million impairment loss relating to our IDT business, which was acquired in October 2000, and an impairment loss totaling $3.0 million relating to our AOL business.
Our quarterly results of operations may be volatile and difficult to predict. If our quarterly results of operations fail to meet the expectations of public market analysts or investors, the market price of our common stock may decrease significantly.
Our future revenues and results of operations may vary significantly from quarter to quarter due to a number of factors, many of which are outside of our control, and any of which may harm our business. These factors include:
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Due to the factors noted above, our revenues in a particular quarter may be lower than we anticipate and if we are unable to reduce spending in that quarter, our results of operations for that quarter may be harmed. One should not rely on quarter-to-quarter comparisons of our results of operations as an indication of future performance. It is possible that in some future periods our results of operations may be below the expectations of public market analysts and investors. If this occurs, the price of our common stock may decline.
Our intellectual property rights are valuable and any inability to protect them could harm our company.
We regard our copyrights, patents, trademarks, trade dress, trade secrets, and similar intellectual property as important to our success. We rely on a combination of nondisclosure and other contractual arrangements with governments, our employees and third parties, and privacy and trade secret laws to protect and limit the distribution of the proprietary applications, documentation and processes we have developed in connection with the eGovernment services we offer. Despite our precautions, third parties may succeed in misappropriating our intellectual property or independently developing similar intellectual property. If we fail to adequately protect our intellectual property rights and proprietary information or if we become involved in litigation relating to our intellectual property rights and proprietary technology, our business could be harmed. Any actions we take may not be adequate to protect our proprietary rights, and other companies may develop technologies that are similar or superior to our proprietary technology.
We may be subject to intellectual property infringement claims, which are costly to defend and could limit our ability to use certain technologies in the future.
We may become subject to claims alleging infringement of third-party intellectual property rights. Any claims could subject us to costly litigation, and may require us to pay damages and develop non-infringing intellectual property or acquire licenses to the intellectual property that is the subject of the alleged infringement. Licenses for such intellectual property may not be available on acceptable terms or at all.
Litigation regarding intellectual property rights is common in the Internet and software industries. We expect third-party infringement claims involving Internet technologies and software products and services to increase. If an infringement claim is filed against us, we may be prevented from using certain technologies and may incur significant costs resolving the claim. We cannot assure that our applications and services do not infringe on the intellectual property rights of third parties.
In addition, we have agreed, and expect that we may agree in the future, to indemnify certain of our customers against claims that our services infringe upon the intellectual property rights of others. We could incur substantial costs in defending ourselves and our customers against infringement claims. In the event of a claim of infringement, we and our customers may be required to obtain one or more licenses from third parties. We cannot assure that we or our customers could obtain necessary licenses from third parties at a reasonable cost or at all.
We generally grant our customers fully paid licenses to use the software and applications we develop for use in their portals. If customers elect to terminate our contracts and manage portal operations internally, our revenues and profits could decline.
After termination of our contracts, it is possible that governments and their successors and affiliates may use their right of use license rights to the software programs and other applications we have developed for them in the operation of their portals to operate the portals themselves. This could adversely affect our revenues and profits. Additionally, they may inadvertently allow our intellectual property or other information to fall into the hands of third parties, including our competitors.
We depend on technology licensed to us by third parties, and the loss of this technology could delay implementation of our services or force us to pay higher license fees.
We license numerous third-party technologies and applications that we incorporate into our existing service offerings, on which, in the aggregate, we are substantially dependent. There can be no assurance that the licenses for such third-party technologies will not be terminated or that we will be able to license third-party technology and applications for future services. While we do not believe that one individual technology or application we license is material to our business, changes in or the loss of third party licenses could lead to a material increase in
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the costs of licensing or to our products becoming inoperable or their performance being materially reduced, with the result that we may need to incur additional development or procurement costs in an attempt to ensure continued performance of our services, and either the cost of such undertakings or the failure to successfully complete such undertakings could have a material adverse effect on our business, results of operations and financial condition.
If we fail to coordinate or expand our operational procedures and controls, we may not effectively manage our growth.
Our growth rate may increase rapidly in response to the acceptance of our services under new or existing government contracts. If we cannot manage our growth effectively, we may not be able to coordinate the activities of our technical, accounting and marketing staffs, and our business could be harmed. We intend to plan for the acceptance of new bids by a number of governmental entities so that we may be ready to begin operations as soon as possible after acceptance of a bid. Additionally, we plan to continue our expansion of eGovernment services into new government markets. As part of this plan of growth, we must implement new operational procedures and controls to expand, train and manage our employees and to coordinate the operations of our various subsidiaries. If we cannot manage the growth of our government portals, staff, software installation and maintenance teams, offices and operations, our business may be harmed.
We may be unable to hire, integrate or retain qualified personnel.
The growth in our business has resulted in an increase in the responsibilities for both existing and new management personnel. Some of our personnel are presently serving in more than one executive capacity. The loss of any of our executives could harm our business.
In addition, we expect that we will need to hire additional personnel in all areas throughout 2006, including general managers for new operations in jurisdictions in which we obtain contracts. We may not be able to retain our current key employees or attract, integrate or retain other qualified employees in the future. If we do not succeed in attracting new personnel or integrating, retaining and motivating our current personnel, our business could be harmed. In addition, new employees generally require substantial training in the presentation, policies and positioning of our government portals and other services. This training will require substantial resources and management attention.
To be successful, we must develop and market comprehensive, efficient, cost-effective and secure electronic access to public information and new services.
Our success depends in part upon our ability to attract a greater number of Internet users to access public information electronically by delivering a comprehensive composite of public information and an efficient, cost-effective and secure method of electronic access and transactions. Moreover, in order to increase revenues in the future, we must continue to develop services that businesses and citizens will find valuable, and there is no guarantee that we will be able to do so. If we are unable to develop services that allow us to attract, retain and expand our current user base, our revenues and future results of operations may be harmed. We cannot assure that the services we offer will appeal to a sufficient number of Internet users to generate continued revenue growth. Our ability to attract Internet users to our government portals depends on several factors, including:
the comprehensiveness of public records available through our government portals;
the perceived efficiency and cost-effectiveness of accessing public records electronically;
the effectiveness of security measures;
the increased usage and continued reliability of the Internet; and
the user acceptance of our online applications and services.
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We are subject to independent audits by our government customers. Deficiencies in our performance under a government contract could result in contract termination, reputational damage or financial penalties.
Each government entity with which we contract for outsourced portal services has the authority to require an independent audit of our performance. The scope of audits could include inspections of income statements, balance sheets, fee structures, collections practices, service levels and our compliance with applicable laws, regulations and standards. We cannot assure that a future audit will not find any material performance deficiencies that would result in an adjustment to our revenues and result in financial penalties. Moreover, the consequent negative publicity could harm our reputation among other governments with which we would like to contract. All of these factors could harm our business, results of operations and financial condition.
We may be unable to integrate new technologies and industry standards effectively.
Our future success will depend on our ability to enhance and improve the responsiveness, functionality and features of our services in accordance with industry standards and to address the increasingly sophisticated technological needs of our customers on a cost-effective and timely basis. Our ability to remain competitive will depend, in part, on our ability to:
enhance and improve the responsiveness, functionality and other features of the government portals we offer;
continue to develop our technical expertise;
develop and introduce new services, applications and technology to meet changing customer needs and preferences; and
influence and respond to emerging industry standards and other technological changes in a timely and cost-effective manner.
We cannot assure that we will be successful in responding to the above technological and industry challenges in a timely and cost-effective manner. If we are unable to integrate new technologies and industry standards effectively, our business could be harmed.
We depend on the increasing use of the Internet and on the growth of online government information systems. If the use of the Internet and eGovernment information systems does not grow as anticipated, our business will be seriously harmed.
Our business depends on the increased acceptance and use of the Internet as a medium for accessing public information and completing government filings. Rapid growth in the use of the Internet is a relatively recent phenomenon. As a result, acceptance and use may not continue to develop at historical rates and a sufficiently broad base of individual and business customers may not adopt or continue to use the Internet as a medium for accessing government portals and other online services. Demand and market acceptance for recently introduced services over the Internet are subject to a high level of uncertainty, and there exist few proven services.
Our business would be seriously harmed if:
use of the Internet and other online services does not continue to increase or increases more slowly than expected; or
the technology underlying the Internet and other online services does not effectively support any expansion that may occur.
If the Internet infrastructure fails to develop or be adequately maintained, our business would be harmed because users may not be able to access our government portals.
The Internet has experienced, and is expected to continue to experience, significant growth in the number of users and amount of traffic. If the Web continues to experience increased numbers of users, frequency of use or increased bandwidth requirements, the Internet infrastructure may not be able to support these increased demands or perform reliably. The Internet has experienced a variety of outages and other delays as a result of damage to portions of its infrastructure, and could face such outages and delays in the future. These outages and delays could
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reduce the level of Internet usage and traffic on our government portals. Such outages and delays would also hinder our customers ability to complete eGovernment transactions. In addition, the Internet could lose its viability due to delays in the development or adoption of new standards and protocols to handle increased levels of activity or due to increased governmental regulation. If the Internet infrastructure is not adequately developed or maintained, use of our government portals and our government-to-citizen and government-to-business services may be reduced.
Our success depends on the increase in Internet usage generally and in particular as a means to access public information electronically. This in part requires the development and maintenance of the Internet infrastructure. If this infrastructure fails to develop or be adequately maintained, our business would be harmed because users may not be able to access our government portals. Among other things, this development and maintenance will require a reliable network backbone with the necessary speed, data capacity, security and timely development of complementary products for providing reliable Internet access and services.
We may be held liable for content that we obtain from government agencies.
Because we aggregate and distribute sometimes private and sensitive public information over the Internet, we may face potential liability for defamation, libel, negligence, invasion of privacy, copyright or trademark infringement, and other claims based on the nature and content of the material that is published on our outsourced government portals. Most of the agreements through which we obtain consent to disseminate this information do not contain indemnity provisions in our favor. These types of claims have been brought, sometimes successfully, against online services and Web sites in the past. We cannot assure that our general liability or errors and omissions insurance will be adequate to indemnify us for all liability that may be imposed. Any liability that is not covered by our insurance or is in excess of our insurance coverage could severely harm our business operations and financial condition.
Concerns over transactional security may hinder the growth of our business.
A significant barrier to electronic commerce is the secure transmission of confidential information over public networks. Any breach in our security could expose us to a risk of loss or litigation and possible liability. We rely on encryption and authentication technology licensed from third parties to provide secure transmission of confidential information. As a result of advances in computer capabilities, new discoveries in the field of cryptography or other developments, a compromise or breach of the algorithms we use to protect customer transaction data may occur. Because we provide information released from various government entities, we may represent an attractive target for security breaches.
A compromise of our security or a perceived compromise of our security could severely harm our business. A party who is able to circumvent our security measures could misappropriate proprietary information, including customer credit card information, or cause interruptions or direct damage to our government portals. Also, should hackers obtain sensitive data and information, or create bugs or viruses in an attempt to sabotage the functionality of our applications and services, we may receive negative publicity, incur liability to our customers or lose the confidence of the governments with which we contract, any of which may cause the termination or modification of our government contracts. In December 2005, a security breach occurred which allowed an unauthorized party to gain access to the State of Rhode Islands official Web site (which we operate through a contract between our New England Interactive, LLC subsidiary and the State of Rhode Island) and obtain personal information, including full credit card numbers for 4,117 credit cards, that was stored in one of the portals servers. For additional information on this matter, refer to the Companys Form 8-K filed with the SEC on January 30, 2006.
We may be required to expend significant capital and other resources to protect against the threat of security breaches or to alleviate problems caused by these breaches. However, protection may not be available at a reasonable price or at all.
Our systems may fail or limit user traffic.
Most of our communications hardware and computer hardware operations for delivering our eGovernment services are located individually in each state or city where we provide those services. We cannot assure that during the occurrence of fire, floods, earthquakes, power loss, telecommunications failures, break-ins and similar
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events that the modem banks and direct dial-up connections we have to serve as back-up systems will not prevent damage to our systems or cause interruptions to our services. Computer viruses, electronic break-ins or other similar disruptive problems could cause users to stop visiting our government portals and could cause our partners to terminate agreements with us. If any of these circumstances occurred, our business could be harmed. Our insurance policies may not adequately compensate us for any losses that may occur due to any failures of or interruptions in our systems.
Our government portals must accommodate a high volume of traffic and deliver frequently updated information. These government portals may experience interruptions due to any failure or delay by government agencies in the transmission or receipt of this information. Due to holidays and technical problems with state computer systems, our Web sites have experienced slower response times or decreased traffic in the past and may experience the same incidents in the future. In addition, our users depend on Internet service providers, online service providers and other Web site operators for access to our government portals and other online government-to-citizen and government-to-business services. Many of these providers and operators have experienced significant outages in the past due to system failures unrelated to our systems, holidays and heavy user traffic, and could experience the same outages, delays and other difficulties in the future. Any of these system failures could harm our business, results of operations and financial condition.
Compliance with changing regulation of corporate governance and public disclosure may result in additional expenses.
Changing laws, regulations and standards relating to corporate governance and public disclosure, including the Sarbanes-Oxley Act of 2002, new SEC regulations and NASDAQ National Market rules, are creating uncertainty for companies such as ours. These new or changed laws, regulations and standards are subject to varying interpretations in many cases due to their lack of specificity, and as a result, their application in practice may evolve over time as new guidance is provided by regulatory and governing bodies, which could result in continuing uncertainty regarding compliance matters and higher costs necessitated by ongoing revisions to disclosure and governance practices. We are committed to maintaining high standards of corporate governance and public disclosure. As a result, our efforts to comply with evolving laws, regulations and standards have resulted in, and are likely to continue to result in, increased general and administrative expenses and a diversion of management time and attention from revenue-generating activities to compliance activities. In particular, our efforts to comply with Section 404 of the Sarbanes-Oxley Act of 2002 and the related regulations regarding our required assessment of our internal control over financial reporting and our independent registered public accounting firms audit of that assessment has required the commitment of significant financial and managerial resources. Further, our board members, chief executive officer and chief financial officer could face an increased risk of personal liability in connection with the performance of their duties. As a result, we may have difficulty attracting and retaining qualified board members and executive officers, which could harm our business. If our efforts to comply with new or changed laws, regulations and standards differ from the activities intended by regulatory or governing bodies due to ambiguities related to practice, our reputation may be harmed.
The National Information Consortium Voting Trust owns a significant amount of our common stock, which may impede attempts to replace or remove our board or management.
As of December 31, 2005, The National Information Consortium Voting Trust owned approximately 39% of our outstanding common stock. This concentration of ownership may have the effect of delaying or preventing a change in control or changes in management, or limiting the ability of other shareholders to approve or disapprove transactions that they may deem in their best interest.
ITEM 2. PROPERTIES
Our principal administrative office occupies a total of approximately 9,000 square feet of leased space at 10540 South Ridgeview Road, Olathe, Kansas 66061. All of our subsidiaries also lease their facilities. We believe our current facilities are adequate to meet our needs for the foreseeable future. We do not anticipate acquiring property or buildings in the foreseeable future.
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ITEM 3. LEGAL PROCEEDINGS
None.
ITEM 4. SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS
No matters were submitted to a vote of the shareholders during the fourth quarter of fiscal 2005.
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PART II
ITEM 5. MARKET FOR REGISTRANTS COMMON EQUITY, RELATED SHAREHOLDER MATTERS AND ISSUER PURCHASES OF EQUITY SECURITIES
Our stock trades on the Nasdaq National Market under the symbol EGOV. The following table shows the range of high and low closing sales prices reported on the Nasdaq National Market for the periods indicated. On February 28, 2006, the closing price of our common stock was $6.01.
As of February 28, 2006, there were approximately 300 holders of record of shares of our common stock.
Dividend policy
Within the last two years, we have not declared or paid any cash dividends on shares of our common stock and do not anticipate declaring or paying dividends on our common stock in the foreseeable future. We expect that we will retain all available earnings generated by our operations for the development and growth of our business. Any future determination as to the payment of dividends will be made at the discretion of our Board of Directors and will depend on our operating results, financial condition, capital requirements, general business conditions and such other factors as the Board of Directors deems relevant.
ITEM 6. SELECTED CONSOLIDATED FINANCIAL DATA
The selected consolidated financial data set forth below should be read in conjunction with the consolidated financial statements and related notes, and Managements Discussion and Analysis of Financial Condition and Results of Operations, included in this Form 10-K.
From September 1999 through October 2000, we acquired four companies and formed one business alliance that comprised the majority of our software & services businesses. All business acquisitions in 1999 and 2000 were accounted for as purchases and the results of the acquired companies operations have been included in our results of operations from the respective dates of acquisition. Throughout this period of rapid expansion, and through the first half of 2002, we incurred substantial operating and net losses primarily as a result of these businesses. Included in results of operations for 2001 and 2002 were substantial charges relating to the amortization of intangible assets and goodwill arising from the acquisition of these businesses and formation of this business alliance. In addition, over the past several years, these businesses have undergone substantial organizational restructurings and consolidations and have incurred significant impairment losses, restructuring charges and contract losses. In 2001, we recorded impairment losses totaling $49.5 million relating to our NIC Commerce, NIC Technologies and NIC Conquest businesses. In 2002, we recorded impairment losses totaling $4.3 million relating to our AOL and IDT businesses. In 2001, we recorded restructuring charges totaling $374,000 relating to our NIC Commerce business.
In 2001, we determined that the balance of revenues remaining to be recognized under NIC Conquests existing contractual obligations was not expected to cover anticipated costs of developing and implementing the related applications. Estimated costs in excess of fixed contract prices of $6.0 million for completing these applications were expensed in 2001. We accrued additional anticipated losses of $3.5 million in 2002 based on revised estimates relating
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to then-existing contracts. Additionally, as further discussed in Note 2 in the Notes to Consolidated Financial Statements included in this Form 10-K, we recorded a $5.0 million charge for the anticipated contract loss under our contract with the California Secretary of State in the first quarter of 2005.
We also incurred substantial non-operating losses in 2001 and 2002 from our equity method investments in affiliates and joint ventures totaling $3.3 million and $1.2 million, respectively. We currently hold no such investments accounted for under the equity method.
As part of a broad strategic refocusing of the Company on our profitable core outsourced portal business in mid-2002, we exited our eProcurement business, decided to wind down our transportation businesses and restructured the other software & services businesses in an effort to accelerate our path to profitability. The results of operations of our eProcurement business, NIC Commerce, have been classified as discontinued operations for all periods presented below. Loss from discontinued operations for 2001 and 2002 totaled $6.5 million and $2.0 million, respectively. We became profitable in the second half of 2002 and have been profitable since that time, with the exception of the first quarter of 2005, as a result of the $5.0 million charge we recorded on our software & services engagement with the California Secretary of State, as discussed above. We expect the Company to continue to be profitable and have focused the business on operations we believe have demonstrable ability to produce positive net income and sustainable cash flow in the future. However, any projections of future results of operations and cash flows are subject to substantial uncertainty.
ITEM 7. MANAGEMENTS DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS
Caution about Forward-Looking Statements
This Form 10-K includes forward-looking statements about future financial results, future business changes and other events that havent yet occurred. For example, statements like we expect, we believe, we plan, we intend or we anticipate are forward-looking statements. Investors should be aware that actual operating results and financial performance may differ materially from our expressed expectations because of risks and uncertainties about the future including risks related to economic and competitive conditions. In addition, we will not necessarily update the information in this Form 10-K if any forward-looking statement later turns out to be inaccurate. Details about risks affecting various aspects of our business are discussed throughout this Form 10-K. Investors should read all of these risks carefully.
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What We Do An Executive Summary
We are a leading provider of eGovernment services that help governments use the Internet to reduce costs and provide a higher level of service to businesses and citizens. We accomplish this currently through two divisions: our core portal outsourcing businesses and our software & services businesses. In our core business, portal outsourcing, we enter into contracts primarily with state governments and design, build and operate Web-based portals on their behalf. We enter into long-term contracts, typically three to five years, and manage operations for each government partner through separate subsidiaries that operate as decentralized businesses with a high degree of autonomy. Our portals consist of Web sites and applications that we build, which allow businesses and citizens to access government information online and complete transactions, including applying for a permit, retrieving drivers license records or filing a form or report. We help increase our government partners revenues by expanding the distribution of their information assets and increasing the number of financial transactions conducted with governments. We do this by marketing portal services and soliciting users to complete government-based transactions and to enter into subscriber contracts that permit users to access the portal and the government information contained therein in exchange for transactional and/or subscription user fees. We are typically responsible for funding the up-front investment and ongoing operational costs of the government portals. Our unique self-funding business model allows us to reduce our government partners financial and technology risks and obtain revenues by sharing in the fees generated from eGovernment services. Our clients benefit because they gain a centralized, customer-focused presence on the Internet. Businesses and citizens gain a faster, more convenient and more cost-effective means to interact with governments.
On behalf of our government partners, we enter into separate agreements with various agencies and divisions of the government to provide specific services and to conduct specific transactions. These agreements preliminarily establish the pricing of the transaction and data access services we provide and the division of revenues between the Company and the government agency. The government must approve prices and revenue sharing agreements. We generally own all the applications developed under these contracts. After completion of a defined contract term, the government agency typically receives a perpetual, royalty-free license to the applications for use only. If our contract were not renewed after a defined term, the government agency would be entitled to take over the portal in place with no future obligation of the Company. In some cases, we enter into contracts to provide consulting, development and management services to government portals in exchange for an agreed-upon fee.
Currently, we have contracts to provide portal outsourcing services for eighteen states under our self-funding business model. Our closest competitors operate no more than one state portal each. We also provide portal outsourcing services to three local governments.
Our objective is to strengthen our position as the leading provider of Internet-based eGovernment services. Key strategies to achieve this objective include:
Renew all current outsourced government portal contracts - We will strive to obtain renewal of all currently profitable outsourced government portal contracts. In the history of our company, we have not lost a contract renewal opportunity or re-bid process and are very proud of our highly reference-able list of government partners. In 2005, we won a re-bid competition and signed a new five-year contract with Tennessee, and won a re-bid competition and signed a new contract for up to five years with Alabama.
Win new portal contracts - We intend to increase our number of government partners by leveraging our strong relationships with current government partners and our reputation for providing proven eGovernment services. We intend to continue marketing our services to new governments. Our expansion efforts include developing relationships and sponsors throughout an individual government entity, pursuing strategic technology alliances, making presentations at conferences of government executives with responsibility for information technology policy, and developing contacts with organizations that act as forums for discussions between these executives. In 2005, we entered into a one-year portal outsourcing contract with the state of South Carolina that includes renewal options for up to four additional years. Also in 2005, we entered into a five-year portal outsourcing contract with the state of Colorado that includes renewal options for up to four additional years.
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Increase transactional revenues from our existing government portals
- We intend to increase
transactional revenues from our existing government portals by building new applications and services
and increasing the adoption of existing portal applications and services. We will accomplish this
with new services offerings and expanded marketing initiatives. In addition, we will work closely
with the governance entities in our partner portals to evaluate the pricing of new and existing services
to encourage higher usage and increased revenue streams. We plan to continue our development of
new online transactional services that enable government agencies to interact more effectively and
efficiently with businesses,
citizens and other government agencies. We will continue to work with
government agencies, professional associations and other organizations to better understand the current
and future needs of our customers. We will continue to work with our government partners to create
awareness of the online alternatives to traditional government interaction through initiatives such as
informational brochures, government voicemail recordings and inclusion of Web site information on
government communication materials. In addition, we will continue to update our portals to highlight
new government service information provided on the portals. We plan to work with professional
associations to directly and indirectly communicate to their members the potential convenience, ease of
use and other benefits of the services our portals offer.
In addition to overall portal revenue growth, which includes both organic revenue growth and growth
from new portal contract wins, an important financial metric that we use to gauge our success in
increasing transactional revenues in our existing portal businesses is same state revenue growth. We
define same state revenue growth as the growth in revenues from states in operation and generating
DMV revenues for at least two full years. DMV revenues are transaction fees that we earn from the
sale of driver history records through the portals we operate. Our long-term goal is to grow same state
revenues 10-15% per year, absent online DMV record price increases. Same state portal revenues grew
17% in 2005, 20% in 2004 and 7% in 2003. As more fully described below, our same state revenue
growth in 2003 was lower than normal due primarily to a 1% year-over-year decrease in same state
DMV revenues. In 2004, same state DMV revenues grew by 14% primarily due to modest online
DMV record price increases in two of our portal states in late 2003 and two portal states in late 2004.
In 2005, same state DMV revenues grew by 9% primarily due to the DMV price increases in two of
our portal states in late 2004. Historically, such price increases have been infrequent, and our ability
to grow same state DMV revenues has been limited, as such revenues have been driven by broader
economic factors outside of our control.
An important component of same
state revenue growth is the growth in non-DMV transaction
revenues, which are transaction fees generated by other means than from the sale of DMV records, for
transactions conducted primarily by business users and, to a lesser extent, consumer users through our
portals. In 2005, same state non-DMV revenues grew 41%, up from 39% in 2004 and 35% in 2003.
We are able to grow non-DMV revenues by continually deploying new revenue generating applications
and by driving adoption of existing applications within our existing portal businesses. We believe
the key factor in organically growing our revenues is to continually focus on driving adoption, and on
implementation of new non-DMV revenue generating applications.
Continue to aggressively grow operating margins and profitability
- In addition to driving same
state revenue growth, we will continue to increase profitability by driving cost containment efforts
throughout the Company and maintaining a lean organizational structure that fosters entrepreneurial
decision-making and innovation and accentuates the strong financial leverage of our business model.
An important financial metric that we use to gauge our portal profitability is portal gross profit
percentage, or gross profit rate, which is calculated by dividing portal gross profit (portal revenues
minus cost of portal revenues, excluding depreciation) by portal revenues. Our long-term outlook is for
our portal
gross profit rate to be in the 47-50% range. Our portal gross profit rate was 49% in 2005 and
2004, up from 46% in 2003. New portal contract wins can have a short-term negative impact on our
gross profit percentage during the start-up phase of a portal, as we incur costs to develop and implement
the portal infrastructure prior to the time we begin to generate transaction revenues. Our portal gross
profit could be similarly impacted in the future if we are successful in winning new portal contracts.
In addition, a growing percentage of our non-DMV revenues are generated from online applications
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|
whereby users pay for information or transactions via credit cards. We typically earn a percentage of the credit card transaction amount, but also must pay an associated fee to the merchant bank that processes the credit card transaction. We earn a lower gross profit percentage on these transactions as compared to our other non-DMV applications. However, we anticipate these revenues and the associated merchant card fees to continue to increase in the future, as these transactions contribute favorably to our operating income growth. We carefully monitor our portal gross profit percentage to strike the balance between generating a solid return for our shareholders and delivering value to our government partners through reinvestment in our portal operations. We also view selling & administrative costs, expressed as a percentage of revenue, to be an important indicator of our success in controlling the year-over-year growth in our corporate level expenses. Selling & administrative costs as a percentage of revenue were 21% in 2005, 22% in 2004, and 23% in 2003. Going forward, we expect selling & administrative costs as a percentage of revenues to continue to decline modestly as our revenues grow and our corporate expenses increase modestly year over year. Finally, our consolidated operating margin (operating income or loss divided by consolidated revenues) is an important measure of our overall profitability. This metric decreased to 17% in 2005, down from 21% in 2004, but up from 14% in 2003. The decrease in 2005 was mainly due to the effect of the adjustment under percentage of completion accounting recorded in the first quarter of 2005 relating to our contract with the California Secretary of State, which resulted in a $3.5 million reduction in software & services revenues in 2005 as further discussed below. |
Overview of Business Models and Revenue Recognition
We classify our revenues and cost of revenues into two categories: (1) portal and (2) software & services. The portal category includes revenues and cost of revenues primarily from our subsidiaries operating government portals on an outsourced basis. The software & services category includes revenues and cost of revenues primarily from our corporate filings, ethics & elections and transportation businesses. We currently derive revenue from two main sources: transaction-based fees and fees for application development. Each of these revenue types and the corresponding business models are further described below.
Our portal outsourcing businesses
We categorize our portal revenues according to the underlying source of revenue. A brief description of each category follows:
DMV transaction-based : these are transaction fees from the sale of electronic access to driver history records, referred to as DMV records, from our state portals to data resellers, insurance companies and other pre-authorized customers on behalf of our state partners, and are generally recurring.
Non-DMV transaction-based : these are transaction fees from sources other than the sale of DMV records, for transactions conducted by business users and consumer users through our portals, and are generally recurring. For a representative listing of non-DMV services we currently offer through our portals, refer to Part I, Item 1 in this Form 10-K.
Software development & portal management : these are fees from the performance of software development projects and other time and materials services for our government partners. While we actively market these services, they do not have the same degree of predictability as our transaction- based revenues.
The highest volume, most commercially valuable service we offer is electronic access to DMV records through our insurance industry records exchange network. This service accounted for approximately 62% of our portals revenues in 2005, 63% in 2004 and 62% in 2003. We believe that while this application will continue to be an important source of revenue, its contribution as a percentage of total revenues on an individual portal basis will decline modestly as other sources grow. ChoicePoint, which resells these records to the auto insurance industry, accounted for approximately 46% of portal revenues in 2005 and 2004, and 47% in 2003. We expect portal revenues as a percentage of total revenues to continue to increase in future years as we continue to wind down certain of our software & services businesses.
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In our outsourced portal businesses for 2005, DMV transaction-based revenues represented approximately 62% of portal revenues, non-DMV transaction-based revenues represented approximately 35%, and software development & portal management represented 3%. We expect software development & portal management revenues as a percentage of total portal revenues to decline in the future due to our focus on growing transaction-based revenues, which are more predictable and recurring in nature. Approximately 90% of our transaction-based revenues related to business-to-government transactions, while the remaining 10% related to citizen-to-government transactions.
Transaction-based revenues from our outsourced state portal business units are highly correlated to population, but are also affected by pricing policies established by government entities for public records, the number and growth of commercial enterprises and the government entitys development of policy and information technology infrastructure supporting electronic government.
ChoicePoint and other data resellers and companies who access DMV records electronically through our insurance industry records exchange network have entered into contracts with the portals our subsidiaries operate to request these records from the states of Alabama, Arkansas, Colorado, Hawaii, Idaho, Indiana, Iowa, Kansas, Kentucky, Maine, Montana, Nebraska, Oklahoma, Rhode Island, South Carolina, Tennessee, Utah and Virginia. Under the terms of these contracts, we provide data resellers with drivers license and traffic records that vary by contract, for fees that currently range from $2.00 to $18.00 per record requested. The fees charged to all entities that access DMV records are the same for records of a particular state. We typically collect the entire fee, of which a certain portion is remitted to the state by statute. These contracts are generally self-renewing until canceled by one side or the other, and generally may be terminated at any time after 60-days notice. These contracts may be terminated immediately at the option of any party upon a material breach of the contract by the other party. Furthermore, these contracts are immediately terminable if the state statute allowing for the public release of these records is repealed.
We charge for electronic access to records on a per-record basis and, depending upon government policies, also on a fixed or sliding scale bulk basis. Our fees are set by negotiation with the government agencies that control the records and are typically approved by a government sanctioned oversight body. We recognize revenues from transactions (primarily transaction-based information access fees and filing fees) on an accrual basis net of the transaction fee due to the government, and we bill end-user customers primarily on a monthly basis. We typically receive a majority of payments via electronic funds transfer and credit card within 25 days of billing and remit payment to governments within 30 to 45 days of the transaction. The costs that we pay state agencies for data access are accrued as accounts receivable and accounts payable at the time revenue from the access of public information is recognized. We must remit a certain amount or percentage of these fees to government agencies regardless of whether we ultimately collect the fees. The pricing of transactions varies by the type of transaction and by state.
We expense as incurred all employee costs to start up, operate and maintain outsourced government portals as costs of performance under the contracts because, after the completion of a defined contract term, the government entities with which we contract typically receive a perpetual, royalty-free license to the applications we developed. Such costs are included in cost of portal revenues in the consolidated statements of income.
Our software & services businesses
UCC and corporate filings
Our UCC and corporate filings software development business derives the majority of its revenues from fixed-price application development contracts and recognizes revenues on the percentage of completion method. At December 31, 2005, this business was primarily engaged in servicing its contract with the California Secretary of State, as further discussed below, and no longer markets its applications and services in respect of new engagements.
Ethics & elections
Our ethics & elections business derives the majority of its revenues from time and materials application development and maintenance outsourcing contracts and recognizes revenues as services are provided. At December 31, 2005, our ethics & elections business was primarily engaged in servicing its contracts with the Federal Election Commission and the state of Michigan.
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Transportation
Our transportation business has historically derived the majority of its revenues from cost-plus time and materials application development contracts with governments and recognizes revenues as services are provided. Revenues from our transportation business were not significant in 2003, 2004 and 2005. We decided to wind down our transportation business in 2002 and do not expect to generate substantial revenues from this business in 2006.
Critical Accounting Policies
Many estimates and assumptions involved in the application of generally accepted accounting principles have a material impact on reported financial condition and operating performance and on the comparability of such reported information over different reporting periods. A critical accounting policy is one which is both important to the portrayal of the Companys financial condition and results of operations and requires managements most difficult, subjective or complex judgments, often as a result of the need to make estimates and assumptions about the effect of matters that are inherently uncertain. Our significant accounting policies are described in Note 2 to the Notes to Consolidated Financial Statements included in this Form 10-K. We have identified the policies below as critical to our business operations and the understanding of our results of operations. Note that the preparation of our consolidated financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. There can be no assurance that actual results will not differ from those estimates.
Management has discussed the development and selection of the critical accounting policies described below with the Audit Committee of the Board of Directors, and the Audit Committee has reviewed the Companys disclosure relating to it in this Managements Discussion and Analysis of Financial Condition and Results of Operations.
Application development contracts
Our UCC and corporate filings software development business, NIC Conquest, derives the majority of its revenues from fixed-price application development contracts and recognizes revenues on the percentage of completion method, utilizing costs incurred to date as compared to the estimated total costs for each contract. This method is used because management considers expended costs to be the best available measure of progress on our fixed-price contracts and results in our recognizing contract revenues over the contract term in proportion to our incurrence of contract costs. The earnings or losses recognized on individual contracts are based on managements estimates of contract revenues and costs. Contract losses are recognized in full when determined, and contract profit estimates are adjusted based on ongoing reviews of contract profitability. Use of the percentage of completion method requires that management be able to reasonably estimate total contract costs and costs to complete at each reporting date. We continuously review and reassess our estimates of contract profitability.
Our UCC and corporate filings software development business has incurred substantial losses under its fixed-price contracts primarily due to cost overruns. As recently as the first quarter of 2005, we recorded a $5.0 million charge due to anticipated cost overruns on our contract with the California Secretary of State (as further discussed below and in Note 2 to the Notes to Consolidated Financial Statements included in this Form 10-K). It is possible that our costs will similarly exceed revenues in the future, as a result of unforeseen difficulties in the creation of an application called for in a contract, unforeseen challenges in ensuring compatibility with existing systems, rising development, subcontractor and personnel costs, delays in completing a contract, or other reasons. If this occurs, particularly on our contract with the California Secretary of State, our results of operations, financial condition and cash flows could be seriously harmed. Because of the inherent uncertainties in estimating the costs of completion, it is at least reasonably possible that our estimates will change in the near term.
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Deferred income taxes
We recognize deferred income taxes for the tax consequences in future years of differences between the tax basis of assets and liabilities and their financial reporting amounts at each year-end based on enacted laws and statutory tax rates applicable to the periods in which the differences are expected to affect taxable income. Valuation allowances are established, when necessary, to reduce deferred tax assets to the amount expected to be realized.
We have a history of unprofitable operations prior to 2003 primarily due to operating losses incurred in our software & services businesses. These losses generated significant federal tax net operating losses, or NOLs. We had available at December 31, 2005, total NOL carryforwards for federal tax purposes of approximately $55.2 million that will expire in the years 2020 ($17.8 million), 2021 ($27.1 million) and 2022 ($10.3 million), respectively. We became profitable in the second half of 2002. We expect the Company to continue to be profitable and generate taxable income, and have focused the business on operations that have demonstrable ability to produce positive taxable income and sustainable cash flow in the future. We believe it is more likely than not that we will generate sufficient taxable income from future operations to fully utilize the NOL carryforwards prior to expiration. Based on our current projections, we expect to fully utilize the NOL carryforwards by the end of 2008. The recorded amount of the deferred tax assets considered realizable could be reduced in the near term if estimates of future taxable income during the carryforward periods are reduced. There is considerable management judgment necessary to determine future taxable income, and accordingly, actual results could vary significantly from such estimates. For additional discussion of deferred income taxes, see Deferred Tax Assets section below and Note 9 to the Notes to Consolidated Financial Statements included in this Form 10-K. For the years ended December 31, 2005 and 2004, total net deferred tax assets, including NOL carryforwards, comprised approximately 25% and 34%, respectively, of our total assets.
Financial Analysis of Years Ended December 31, 2005, 2004 and 2003
In this section, we are providing more detailed information about our operating results and changes in financial position over the past three years. This section should be read in conjunction with the consolidated financial statements and related notes included in this Form 10-K.
First Quarter 2005 Charge California Secretary of State Contract
Results of operations for the year ended December 31, 2005 include a $5.0 million charge we recorded on our software & services engagement with the California Secretary of State (SOS) in the first quarter of 2005, as further discussed in Note 2 in the Notes to Consolidated Financial Statements included in this Form 10-K. Prior to the first quarter of 2005, key elements of our obligations under the California SOS contract were subcontracted to various third parties under fixed price contracts. At the end of the first quarter of 2005, as a result of system delivery issues and the concern over the ability of one of the two remaining subcontractors to meet the criteria set forth by the California SOS, we determined we would assume the lead project manager role on the contract, which was previously performed by this subcontractor. As a result of this change, we further evaluated the status of the project and concluded that a further modification to the management and oversight structure of the project was necessary to improve performance under the contract and that additional internal project management and technical personnel would be required on the engagement. We also reevaluated the expected completion date of the project, which was previously estimated to be in the first quarter of 2006, and determined to revise the estimated completion date to the end of 2006. As a result of our decision to commit these additional resources and the extension of the expected project completion date, we recorded a $5.0 million adjustment under percentage of completion accounting in the first quarter of 2005, as we expected to incur a loss of approximately $4.2 million on this project, instead of a previously projected profit of approximately $1.0 million.
The effect of the adjustment under percentage of completion accounting in our consolidated statements of income resulted in a reduction of software & services revenues of approximately $3.5 million and an increase in cost of software & services revenues of approximately $1.5 million. The effect of the adjustment in our consolidated balance sheets was a reduction in unbilled revenues of approximately $3.5 million and an increase in application development contracts (a current liability) of approximately $1.5 million.
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On March 13, 2006, we entered into an amendment to this contract with the California SOS. Among other changes, the amendment reduces the aggregate contract value to from approximately $25 million to approximately $19 million and releases us from the obligation to deliver the business filings, or BE, portion of the project, except for maintenance of hardware and delivery of BE images as expressly set forth in the amendment. The amendment also sets forth the final criteria in order for the California SOS to accept the Uniform Commercial Code, or UCC, portion of the project and move it into the maintenance and operations phase.
We are in the process of reviewing our cost estimates to complete based on the revised terms and conditions in the amendment and do not believe our estimated contract loss will exceed the $4.2 million estimate established in the first quarter of 2005. However, because of the inherent uncertainties surrounding the ultimate outcome of subcontract negotiations between our subcontractors and us as a result of the amendment, it is at least reasonably possible that the estimate will change in the near term. Further, it is possible that we will similarly incur cost overruns in the future as we have in the past as a result of unforeseen difficulties in the creation of an application called for in the contract, unforeseen challenges in ensuring compatibility with existing systems, rising development, subcontractor and personnel costs or other reasons. If this occurs, our results of operations, financial condition and cash flows could be adversely affected.
We expect to record an adjustment under percentage of completion accounting in the first quarter of 2006 that will reduce both software & services revenues and cost of software & services revenues by approximately $2.1 - $2.3 million in our consolidated statements of income. The adjustment will also reduce unbilled revenues by approximately $2.1 - $2.3 million, accrued contract expenses by approximately $1.6 million and application development contracts by approximately $0.5 - $0.7 million in our consolidated balance sheets. However, subject to the uncertainties referred to above, this adjustment is not expected to affect operating income, net income or basic and diluted earnings per share.
PORTAL REVENUES. In the analysis below, we have categorized our portal revenues according to the underlying source of revenue (in thousands), with the corresponding percentage increase or decrease from the prior year period.
Portal revenues for 2005 increased 19%, or approximately $9.3 million, over 2004. Of this increase, 16%, or approximately $7.9 million, was attributable to an increase in same state portal revenues (states in operation and generating DMV revenues for two full years) and 5%, or approximately $2.2 million, was primarily attributable to our new portals in South Carolina ($1.4 million), which began to generate DMV revenues in June 2005, and Colorado ($1.1 million), which began to generate DMV revenues in October 2005. Revenues related to our Vermont and New Hampshire portals, from which we primarily earn software development and portal management revenues, decreased by approximately $0.3 million in 2005. Increases in same state and new portal revenues were partially offset by a $0.8 million decrease in revenues from our local portal business, primarily due to the wind
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down of certain of our less profitable local portals. In the first quarter of 2005, the Company ceased providing portal outsourcing services to Kent County, Michigan and the City of Tampa, Florida. Currently, the only local portals the Company services are those located in states where we operate an official state government portal.
Same state portal revenues in 2005 increased 17%, or approximately $7.9 million, over 2004 primarily as a result of increased transaction revenues from our Tennessee, Indiana, Arkansas, Oklahoma and Kansas portals, among others. Same state DMV transaction-based revenues increased 9%, or approximately $2.7 million, in 2005 due mainly to price increases in two of our larger portal states in late 2004. Same state non-DMV transaction-based revenues increased 41%, or approximately $5.8 million, in 2005 due to the addition of several new revenue generating applications in existing portals. Partially offsetting these increases was a 25%, or approximately $0.6 million, decrease in same state software development & portal management revenues, as we continue to focus our growth efforts on recurring non-DMV transaction-based revenues, rather than on less predictable time and materials software development projects. We expect same state revenue growth in 2006 to decrease to between 10% and 15%, due primarily to a decrease in same state DMV revenue growth. Same state DMV revenue growth is expected to range from 1% to 3% in 2006, as we do not currently anticipate any new DMV price increases. Absent DMV price increases, same state DMV revenues have historically grown at a rate of 1% to 3% per year.
Portal revenues for 2004 increased 21%, or approximately $8.3 million, over 2003. Of this increase, 17%, or approximately $6.9 million, was attributable to an increase in same state portal revenues and 6%, or approximately $2.5 million, was attributable to our newer portals including Kentucky ($2.1 million), which began to generate DMV revenues in September 2003, and Alabama ($0.5 million), which began to generate DMV revenues in February 2003. These increases were partially offset by a decrease in revenues from our local portals, primarily due to the continued wind down of certain of our unprofitable local portal businesses. In 2004, the Company ceased providing local portal services to Dallas County, Texas, the City of Corpus Christi, Texas, and Washtenaw County, Michigan.
Same state portal revenues in 2004 increased 20% over 2003 primarily as a result of increased transaction revenues from several of our portals, most notably Hawaii, Montana, Tennessee and Utah. Our same state revenue growth in 2004 was higher than the 7% growth we achieved in 2003 due in part to a 14% increase (approximately $3.2 million) in same state DMV revenues. This increase was mainly attributable to modest DMV price increases in two portal states in late 2003 and in two portal states in late 2004. In addition, same state non-DMV transaction based revenues increased 39%, or approximately $3.9 million, in 2004 due primarily to the addition of several new revenue generating applications in existing portals.
COST OF PORTAL REVENUES. Cost of portal revenues in 2005 increased 18%, or approximately $4.6 million, over 2004. Of this increase, 18%, or approximately $4.6 million, was attributable to an increase in same state cost of portal revenues, and 5%, or approximately $1.2 million, was primarily attributable to new state portal businesses in South Carolina and Colorado. These increases were offset by a $1.2 million decrease in operating expenses from our local portals as a result of the wind down of certain of our unprofitable local portal businesses. Same state cost of portal revenues in 2004 increased 20%, or approximately $4.6 million, primarily as a result of the addition of personnel in several of our portals due to our continued growth and reinvestment in our core business. Also contributing to the increase in same state cost of portal revenues was an increase in bank fees. A growing percentage of our non-DMV revenues are generated from online applications whereby users pay for information or transactions via credit cards. On these transactions, we must pay an associated fee to the bank that processes the credit card transaction. We earn a lower gross profit percentage on these transactions as compared to our other non-DMV applications. However, we anticipate these revenues and the associated credit card fees to continue to increase in the future, as these transactions contribute favorably to our operating income growth.
Our portal gross profit rate was 49% in 2005 and 2004. On a same state basis, our portal gross profit rate was 50%, down from 52% in 2004. While same state portal revenues grew by 17% in 2005, same state cost of portal revenues increased by approximately 20%, as further discussed above. Additionally, our new South Carolina and Colorado portal businesses earned a lower gross profit percentage in their first year of operations as compared to our other state portal businesses. New portal contract wins can have a short-term negative effect on our gross profit percentage in the start-up period of a portal as we incur costs to develop and implement the portal infrastructure prior to the time we begin to generate transaction revenues. We expect portal gross profit will be
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similarly affected in the future if we are successful in winning new portal contracts. We carefully monitor our portal gross profit percentage in an effort to balance generating a solid financial return and delivering value to our government partners through reinvestment in our portals.
Cost of portal revenues in 2004 increased 15%, or approximately $3.3 million, over 2003. Of this increase, 15%, or approximately $3.1 million, was attributable to an increase in same state cost of portal revenues, and 4%, or approximately $0.8 million, was attributable to our newer state portal businesses, including Kentucky and Alabama. These increases were offset by a $0.7 million decrease in operating expenses from our local portals as a result of the continued wind down of certain of our unprofitable local portal businesses. Same state cost of portal revenues in 2004 increased 18%, or approximately $3.1 million, primarily as a result of the addition of personnel in several of our portals due to our continued growth and reinvestment in our core business. Also contributing to the increase in same state cost of portal revenues was an increase in bank fees, for reasons discussed above.
Our portal gross profit rate increased to 49% in 2004 from 46% in 2003. This increase was primarily attributable to a full year of operations in 2004 from our Kentucky portal, and to a modest improvement in our same state gross profit rate. On a same state basis, our portal gross profit rate was 50%, an increase of less than 1% from 2003. While same state portal revenues grew by 20% in 2004, same state cost of portal revenues increased by approximately 18%, as further discussed above.
SOFTWARE & SERVICES REVENUES. In the analysis below, we have categorized our software & services revenues by business (in thousands), with the corresponding percentage increase or decrease from the prior year period.
The decrease in software & services revenues in 2005 primarily reflects the first quarter 2005 adjustment under percentage of completion accounting relating to our contract with the California Secretary of State, which resulted in a $3.5 million reduction in software & services revenues, as further discussed in Note 2 in the Notes to Consolidated Financial Statements included in this Form 10-K. We recognize revenue on our contract with the California Secretary of State using the percentage of completion method as we make progress, utilizing costs incurred to date as compared to the estimated total cost for the contract. Software & services revenues in 2004 decreased 32%, or approximately $3.4 million, from 2003 primarily due to a decrease in revenues from our UCC & corporate filings software development business. We recognized approximately $4.1 million in revenue from our contract with the California Secretary of State in 2004 compared to $7.2 million in 2003.
COST OF SOFTWARE & SERVICES REVENUES. Cost of software & services revenues in 2005 includes a charge of $1.5 million due to the effect of the adjustment under percentage of completion accounting relating to our contract with the California Secretary of State as further discussed in Note 2 in the Notes to Consolidated Financial Statements included in this Form 10-K. The decrease in cost of software & services revenues in 2004 was mostly due to a decrease in project costs incurred on our contract with the California Secretary of State, and was relatively consistent with the corresponding decrease in project revenues as further discussed above. In addition, in the third quarter of 2004, we reversed approximately $0.4 million in loss accruals relating to our legacy business filing contracts in Arkansas and Oklahoma, as these contracts were expected to cost less to complete than our previous estimates. This adjustment positively affected our software & services gross profit rate for 2004. Additionally, in the first quarter of 2004, we reduced our expected profit margin on our contract with the California Secretary of State from approximately 6% to 4% due to an increase in estimated costs to complete the contract as a result of adding project management resources to the project. This margin adjustment adversely affected our software & services gross profit rate for 2004.
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SELLING & ADMINISTRATIVE. Selling & administrative expenses as a percentage of revenue were 21%, 22% and 23% for 2005, 2004 and 2003, respectively. We expect selling & administrative costs as a percentage of revenues to continue to decline modestly as our revenues grow and our corporate expenses increase modestly year over year.
INTEREST INCOME. Interest income reflects interest earned on our cash and marketable securities portfolio. In 2005, we began investing our excess cash in short-term marketable debt securities, consisting primarily of auction rate government-backed obligations. Our marketable securities portfolio totaled $20.5 million at December 31, 2005. Rising short-term interest rates throughout 2005 also contributed to the increase in interest income earned on these investments.
EQUITY IN NET LOSS OF AFFILIATES. Equity in net loss of affiliates represents our share of losses of companies in which we have had equity method investments that give us the ability to exercise significant influence, but not control, over the investees. In the first quarter of 2000, we invested in two private companies involved in the eGovernment services industry, Tidemark and E-Filing, primarily for strategic purposes. In May 2001, a private technology company acquired Tidemark. We recognized a $0.3 million gain in the second quarter of 2003 relating to our previous equity investment in Tidemark. In May 2004, E-Filing repurchased the Companys ownership interest in E-Filing for $535,000, which approximated the carrying value of the Companys investment at the date of the repurchase. The Company had no investment balance remaining in E-Filing after the repurchase. At December 31, 2005 and 2004, we held no investments in affiliates or joint ventures accounted under the equity method.
INCOME TAXES. Our effective tax rate was approximately 42% in 2005, 40% in 2004 and 16% in 2003. Our income tax provision in 2003 was less than the amount customarily expected due primarily to deferred tax asset adjustments recorded in the fourth quarter of 2003 totaling a benefit of approximately $1.8 million as more fully described in Note 9 to the Notes to Consolidated Financial Statements included in this Form 10-K. Prospectively, we expect our effective tax rate to be between 40% and 42%.
Liquidity and Capital Resources
Net cash provided by operating activities was $21.2 million in 2005 compared to $14.6 million in 2004. This improvement was partially the result of a year-over-year increase in operating income, excluding non-cash charges and the $5.0 million adjustment on our contract with the California Secretary of State recorded under percentage of completion accounting, which did not affect operating cash flow in 2005. The effect of the adjustment relating to the California Secretary of State contract on our consolidated balance sheets was a reduction in unbilled revenues of approximately $3.5 million and an increase in application development contracts (a current liability) of approximately $1.5 million. The increase in accounts receivable and payable in the current period was partially attributable to a general increase in revenues across our portal businesses in 2005, including our South Carolina and Colorado portals (combined $2.1 million increase in accounts receivable and $1.9 million increase in accounts payable), which began to generate DMV revenues in June 2005 and October 2005, respectively. In addition, our Virginia portal entered into a contract amendment in late 2005 that required it to become the primary depositor of customer remittances, whereas customer remittances were previously deposited directly with the state. This change contributed to a $1.8 million increase in accounts receivable and a corresponding increase in accounts payable in 2005. Further, several of our state portals experienced an increase in fourth quarter tax payment processing from tax filing applications, including Idaho ($1.4 million increase in accounts receivable and $0.7 million increase in accounts payable) and Hawaii ($2.9 million increase in accounts payable), among others. Such tax payments are frequently made via ACH or credit cards at the end of the year, whereby we do not receive payment until after year-end. The majority of these tax receipts were remitted to our government partners in early January 2006.
Net cash provided by operating activities was $14.6 million in 2004 compared to $3.5 million in 2003. This improvement was primarily the result of approximately $6.1 million in milestone payments received from the California Secretary of State and a year-over-year improvement in our operating income, excluding non-cash charges. These payments from the California Secretary of State contributed to the decrease in unbilled revenues in 2004. We recognize revenues on this contract under percentage of completion accounting as progress is made on the project. However, we do not receive regular progress payments from the California Secretary of State, which
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contributes to fairly significant fluctuations in unbilled revenues each reporting period. The increase in accrued expenses in 2004 was partially due to accrued subcontractor costs on this project, as we are not required to pay certain subcontractors until we receive major milestone payments under the contract. Approximately $1.0 million of the milestone payments received in 2004 were paid to certain subcontractors during the year. The decrease in accounts payable in 2004 was mainly attributable to the continued wind down of certain of our unprofitable local portal businesses during 2004, as further discussed above.
We have a history of unprofitable operations prior to 2003 primarily due to operating losses incurred in our software & services businesses. These losses generated significant federal and state tax net operating losses, or NOLs, as further discussed below. As a result of our NOL carryforwards, we are not currently paying federal income taxes, with the exception of minimal amounts relating to alternative minimum tax, and are only paying minimal amounts of state income taxes in certain states. This positively impacts our operating cash flow and will continue to positively impact our operating cash flow during the NOL carryforward periods. Based on our current projections, we expect to fully utilize our federal NOL carryforwards by the end of 2008. For the years ended December 31, 2005, 2004 and 2003, combined federal and state income tax payments totaled approximately $0.5 million, $0.5 million and $0.4 million, respectively.
We recognize revenue primarily from providing outsourced government portal services net of the transaction fees due to the government when the services are provided. The fees that the Company must remit to the government are accrued as accounts payable and accounts receivable at the time services are provided. As a result, trade accounts payable and accounts receivable reflect the gross amounts outstanding at the balance sheet dates. Gross billings for the years ended December 31, 2005 and 2004 were approximately $215.2 million and $197.7 million, respectively. The Company calculates days sales outstanding by dividing trade accounts receivable at the balance sheet date by gross billings for the period and multiplying the resulting quotient by the number of days in that period. Days sales outstanding for the years ended December 31, 2005 and 2004 was 38 and 33, respectively.
We believe that working capital is an important measure of our short-term liquidity. Working capital, defined as current assets minus current liabilities, increased to $51.2 million at December 31, 2005 from $35.7 million at December 31, 2004. Our current ratio, defined as current assets divided by current liabilities, at December 31, 2005 was 2.6 compared to 2.7 at December 31, 2004. The increase in our working capital was primarily attributable to an increase in total cash and marketable securities as a result of the significant increase in our operating cash flow in 2005.
Cash used in investing activities in 2005 primarily reflects $20.5 million in net purchases of marketable debt securities in an effort to increase the investment income from our growing cash reserves, and $2.3 million of capital expenditures, which were for our new South Carolina and Colorado portals (approximately $0.9 million), in addition to normal fixed asset additions in our other outsourced portal business, including Web servers, purchased software and office furniture and equipment.
Investing activities in 2004 resulted in net cash used of $0.6 million, reflecting $1.2 million in capital expenditures, which were partially offset by the maturity of marketable securities and proceeds from the sale of our minority investment in E-Filing (as further discussed in Note 5 in the Notes to Consolidated Financial Statements included in this Form 10-K). Capital expenditures in 2004 were mainly attributable to computer equipment purchases relating to our move to a new data center for company-wide hosting and disaster recovery purposes, in addition to normal fixed asset additions in our portal business.
Investing activities in 2003 resulted in net cash used of $1.5 million for capital expenditures, which were primarily for normal fixed asset additions in our outsourced portal business, including Web servers, purchased software and office furniture and equipment.
Financing activities in 2005 resulted in net cash generated of approximately $7.8 million, reflecting a $3.0 million reduction in our cash collateral requirements under the financing arrangement that covers all of the Companys outstanding letters of credit, as further discussed in Note 6 in the Notes to Consolidated Financial Statements included in this Form 10-K. Cash provided by financing activities in 2005 also reflects approximately $4.6 million in proceeds from the exercise of employee stock options and $0.1 million in proceeds from our employee stock purchase program. Although we cannot predict the annual amount of proceeds we expect to receive from employee stock options in the future, we expect that our employees will continue to exercise vested
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stock options that have intrinsic value. At December 31, 2005, approximately 1.1 million employee stock options were exercisable at a weighted average exercise price of $4.30 per share. The closing price of our common stock on December 30, 2005 was $6.16 per share.
Financing activities in 2004 resulted in net cash generated of approximately $3.3 million, reflecting a $2.4 million reduction in our cash collateral requirements under the financing arrangement that covered all of the Companys outstanding letters of credit, term note payable, which was paid off in 2004, and working capital line of credit (as further discussed in Note 6 in the Notes to Consolidated Financial Statements included in this Form 10-K). Financing activities in 2004 also reflect $1.2 million in proceeds from the exercise of employee stock options and $0.1 million in proceeds from our employee stock purchase program.
Net cash provided by financing activities totaled approximately $2.0 million in 2003, primarily reflecting a $0.9 million decrease in restricted cash to collateralize a bank note payable and certain bank letters of credit issued on behalf of the Company, and $0.2 million in payments on the note payable. We received approximately $1.2 million in proceeds from the exercise of employee stock options and our employee stock purchase program.
At December 31, 2005, our total unrestricted cash and marketable securities balance was $57.4 million compared to $30.8 million at December 31, 2004. At December 31, 2004, we had posted $3.0 million in cash as collateral for bank letters of credit issued on behalf of the Company. However, as further discussed in Note 6 of the Notes to Consolidated Financial Statements included in this Form 10-K, in April 2005, the cash collateral requirements under our current banking agreement were eliminated, and we are no longer required to cash collateralize letters of credit. We issue letters of credit as collateral for performance on certain of our government contracts, as collateral for certain performance bonds, and as collateral for certain office leases. These irrevocable letters of credit are generally in force for one year. Our collateral requirements have eased over time as we have continued to operate profitably and grow our earnings. However, even though we expect to be profitable in fiscal 2005 and beyond, we may not be able to sustain or increase profitability on a quarterly or annual basis. We will need to generate sufficient revenues while containing costs and operating expenses if we are to achieve sustained profitability. If we are not able to sustain profitability, our cash collateral requirements may increase. Had we been required to post 100% cash collateral at December 31, 2005 for the face value of all performance bonds (which are partially supported by letters of credit) and our line of credit in conjunction with a corporate credit card agreement, unrestricted cash would have decreased and restricted cash would have increased by approximately $7.8 million.
We do not believe the $5.0 million charge we recorded in the first quarter of 2005 relating to the California Secretary of State project or the recent contract amendment that reduces the project scope will have a significant effect on our future liquidity. We believe that our currently available liquid resources and cash generated from operations will be sufficient to meet our operating requirements, capital expenditure requirements, and current growth initiatives for at least the next twelve months without the need of additional capital. However, we may need to raise additional capital before this period ends to further:
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Any projections of future earnings and cash flows are subject to substantial uncertainty. If our unrestricted cash, marketable securities and cash generated from operations are insufficient to satisfy our liquidity requirements, we may seek to sell additional equity securities, issue debt securities, or increase our working capital line of credit. The sale of additional equity securities could result in dilution to the Companys shareholders. There can be no assurance that financing will be available in amounts or on terms acceptable to the Company, if at all.
At December 31, 2005, we were bound by performance bond commitments totaling approximately $7.3 million on certain government contracts. Of this amount, $5 million relates to the performance bond on our contract with the California Secretary of State, which is collateralized by a $5 million letter of credit. We have never had any defaults resulting in draws on performance bonds.
We do not have off-balance sheet arrangements or significant exposures to liabilities that are not recorded or disclosed in our financial statements. While we have significant operating lease commitments for office space, those commitments are generally tied to the period of performance under related contracts. The following table sets forth our future contractual obligations and commercial commitments as of December 31, 2005 (in thousands):
Deferred Tax Assets
At December 31, 2005, we have recorded net deferred tax assets in accordance with Statement of Financial Accounting Standards No. 109, Accounting for Income Taxes, totaling approximately $29.3 million. We estimate that we must generate at least $72.4 million of future taxable income to realize those deferred tax assets. To achieve a sufficient level of future taxable income, we intend to continue to pursue our current strategy of adding new government partners, broadening our service offerings in our existing government portals, and increasing transactional revenues from our existing government portals. Based on information currently known to management, we believe it is more likely than not that the Company will realize the deferred tax assets. The table below reconciles income before income taxes for financial statement purposes with taxable income before net operating loss carryforwards for federal income tax purposes (in thousands):
The taxable income for federal income tax purposes includes deductible temporary differences. As of December 31, 2005, our net deductible temporary differences, exclusive of net operating loss carryforwards, total approximately $34.8 million. Our federal income tax loss carryforward of approximately $55.2 million expires as follows: $17.8 million expires in 2020, $27.1 million expires in 2021 and $10.3 million expires in 2022. Our state
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income tax loss carryforwards of approximately $48.7 million may be used over various periods ranging from 1 to 19 years. We are currently paying state income taxes in certain states. In addition, we are currently paying federal alternative minimum tax as a result of alternative minimum tax net operating loss deduction limits.
Recent Accounting Pronouncements
In December 2004, the Financial Accounting Standards Board issued Statement of Financial Accounting Standards (SFAS) No. 123R (revised 2004), ShareBased Payment, that requires companies to expense the grant-date fair value of stock options and other equity-based compensation issued to employees. SFAS No. 123R eliminates the use of the intrinsic value method prescribed in Accounting Principles Board Opinion (APB) No. 25, Accounting for Stock Issued to Employees, that we currently use to account for our stock-based compensation plans. SFAS No. 123R is effective for annual periods beginning after June 15, 2005. We will be required to adopt SFAS No. 123R in the first quarter of 2006. We currently expect to use the modified prospective transition method, which would not require us to restate our financial statements prior to the effective date of SFAS No. 123R. For vested stock option awards that are outstanding on January 1, 2006, the modified prospective method would not require us to record any additional compensation expense. For unvested stock option awards that are outstanding on January 1, 2006, awards that were previously included as part of the pro forma net income and earnings per share calculations of SFAS No. 123 would be charged to expense over the remaining vesting period, without any changes in measurement. For all new stock option awards that are granted or modified after January 1, 2006, we would use SFAS No. 123Rs measurement model, expense recognition, and settlement provisions. Based solely on the expected remaining unrecognized fair value of currently outstanding stock option awards we estimated for purposes of preparing our current SFAS No. 123 pro forma disclosures (see Note 2 in the Notes to Consolidated Financial Statements included in this Form 10-K), the effect of adopting SFAS No. 123R in 2006 on net income is expected to be approximately $0.6 million. We believe that equity-based compensation, like stock options, will continue to play an important role in supporting employee retention and providing individuals with long-term incentives to meet Company goals. We will consider granting stock options to Directors and employees in the future with exercise prices equal to then current market prices.
As further discussed in Note 2 of the Notes to Consolidated Financial Statements included in this Form 10-K, on October 26, 2005, our Board of Directors approved the acceleration of vesting of all unvested options to purchase common stock of the Company that had an exercise price that was greater than the market price on that date. The closing price of our common stock on the Nasdaq National Market on October 26, 2005 was $5.63 per share. As a condition of the acceleration and to prevent unintended personal benefit, the Companys Directors, executive officers and employees must refrain from selling common stock acquired upon the exercise of accelerated options until the original vesting date or, if earlier, termination of employment with or service to the Company. All other terms and conditions applicable to such options, including exercise prices, remain unchanged. This action resulted in the accelerated vesting of options to purchase 163,873 shares of common stock of the Company, or approximately six percent of the total of all then outstanding Company options.
We accelerated the vesting of these options because we believed it was in the best interest of our shareholders to reduce future compensation expense that we would otherwise be required to report in our statement of income upon adoption of SFAS No. 123R in the first quarter of 2006. Further, because the options had exercise prices in excess of the current market price, they are viewed to have limited economic value and are not fully achieving their objective of incentive compensation and retention. Currently, we account for stock options using the intrinsic value method prescribed in APB No. 25 and provide pro forma footnote disclosure of the compensation expense associated with stock options as if we had applied the fair value recognition provisions of SFAS No. 123. As a result of the vesting acceleration, approximately $0.5 million in aggregate future expense will be eliminated over the next three fiscal years. The vesting acceleration did not result in compensation expense in the Companys statement of income, but is reflected as additional stock-based employee compensation expense in the calculation of 2005 pro forma earnings in Note 2 in the Notes to Consolidated Financial Statements included in this Form 10-K.
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ITEM 7A. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK
INTEREST RATE RISK. Our exposure to market risk for changes in interest rates relates to the increase or decrease in the amount of interest income we can earn on our short-term investments in marketable debt securities and cash balances. Because our investments are in short-term, investment-grade, interest-bearing marketable securities, we are exposed to minimal risk on the principal of those investments. We limit our exposure to credit loss by depositing our cash with high credit quality financial institutions. We enhance the safety and preservation of our invested principal funds by attempting to limit default risk, market risk and investment risk. We do not use derivative financial instruments. A 10% change in interest rates would not have a material effect on our financial condition, results of operations or cash flows.
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ITEM 8. CONSOLIDATED FINANCIAL STATEMENTS AND SUPPLEMENTARY DATA
NIC INC.
CONSOLIDATED BALANCE SHEETS
The accompanying notes are an integral part of these consolidated financial statements.
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NIC INC.
CONSOLIDATED STATEMENTS OF INCOME
The accompanying notes are an integral part of these consolidated financial statements.
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NIC INC.
CONSOLIDATED STATEMENTS OF CHANGES IN SHAREHOLDERS EQUITY
The accompanying notes are an integral part of these consolidated financial statements.
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NIC INC.
CONSOLIDATED STATEMENTS OF CASH FLOWS
The accompanying notes are an integral part of these consolidated financial statements.
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NIC INC.
NOTES TO CONSOLIDATED FINANCIAL STATEMENTS
1. THE COMPANY AND BASIS OF PRESENTATION
The Company
NIC Inc. (the Company or NIC), formerly National Information Consortium, Inc., is a provider of eGovernment services that helps governments use the Internet to reduce costs and provide a higher level of service to businesses and citizens. The Company accomplishes this currently through two divisions: its primary portal outsourcing businesses and its software & services businesses.
In its primary portal outsourcing business, the Company designs, builds and operates Internet-based portals on behalf of state and local governments desiring to provide access to government information and to complete government-based transactions online. These portals consist of Web sites and applications the Company has built that allow businesses and citizens to access government information online and complete transactions, including applying for a permit, retrieving drivers license records or filing a government-mandated form or report. Operating under multiple-year contracts (see Note 3), NIC markets the services and solicits users to complete government-based transactions and to enter into subscriber contracts permitting users to access the portal and the government information contained therein in exchange for transactional and/or subscription user fees. The Company manages operations for each contractual relationship through separate local subsidiaries that operate as decentralized businesses with a high degree of autonomy. The Companys self-funding business model allows it to reduce its government partners financial and technology risks and generate revenues by sharing in the fees the Company collects from eGovernment transactions. The Companys government partners benefit through gaining a centralized, customer-focused presence on the Internet, while businesses and citizens receive a faster, more convenient and more cost-effective means to interact with governments. The Company is typically responsible for funding up front investment and ongoing operational costs of the outsourced government portals. In July 1999, the Company completed its initial public offering of common stock.
The Companys software & services businesses primarily include its UCC and corporate filings software development business and its ethics & elections business. The Companys UCC and corporate filings software development business, NIC Conquest, is a provider of software applications and services for electronic filings and document management solutions for governments. This business focuses on Secretaries of State, whose offices are state governments principal agencies for UCC and corporate filings. Currently, NIC Conquest is primarily engaged in servicing its contract with the California Secretary of State and is not actively marketing its applications and services in respect of new engagements. The Companys ethics & elections business, NIC Technologies, designs and develops online campaign expenditure and ethics compliance systems for federal and state government agencies. Currently, NIC Technologies is primarily engaged in servicing its contracts with the Federal Election Commission and the State of Michigan. The Companys transportation business, IDT, is a provider of business-to-government reporting and filing software for the transportation industry. In 2002, the Company decided to wind down substantially all of IDTs operations. The Company may incur costs in future periods to exit this business. However, the Company does not believe these costs will have a material adverse affect on the Companys financial condition, results of operations or liquidity.
Basis of presentation
The Company classifies its revenues and cost of revenues into two categories: (1) portal and (2) software & services. The portal category includes revenues from the Companys subsidiaries operating government portals under long-term contracts on an outsourced basis. The software & services category includes revenues primarily from the Companys software & services businesses. The primary categories of operating expenses include: cost of portal revenues, cost of software & services revenues, selling & administrative, and depreciation & amortization. Cost of portal revenues consist of all direct costs associated with operating government portals on an outsourced basis including employee compensation, telecommunications and all other costs associated with the provision of dedicated client service such as dedicated facilities. Cost of software & services revenues consist of all direct project costs to provide software development and services such as employee compensation, subcontractor labor costs, and all other direct project costs including hardware, software, materials, travel and
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other out-of-pocket expenses. Selling & administrative costs consist primarily of corporate-level expenses relating to human resource management, administration, information technology, legal and finance, and all costs of non-customer service personnel from the Companys software & services businesses, including information systems and office rent. Selling & administrative costs also consist of corporate-level expenses for market development and public relations.
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Basis of consolidation
The accompanying consolidated financial statements consolidate the Company together with all of its direct and indirect wholly owned subsidiaries. All intercompany balances and transactions have been eliminated.
Cash and cash equivalents
Cash and cash equivalents primarily include cash on hand in the form of bank deposits and money market funds. For purposes of the consolidated balance sheets and consolidated statements of cash flows, the Company considers all non-restricted highly liquid instruments purchased with an original maturity of one month or less to be cash equivalents.
Cash and cash equivalents restricted
Cash and cash equivalents restricted consists of bank deposits and money market funds that have been segregated to collateralize primarily bank letters of credit issued on behalf of the Company.
Marketable securities
The Companys marketable securities at December 31, 2005 were classified as available-for-sale and consisted of short-term auction rate government-backed obligations. These investments are stated at fair value with any unrealized holding gains or losses included as a component of shareholders equity as accumulated other comprehensive income or loss until realized. The cost of securities sold is based on the specific identification method. The fair values of the Companys marketable securities are based on quoted market prices at the reporting date. Gross realized gains and losses and unrealized holding gains and losses through December 31, 2005 were not significant.
Unbilled revenues
Unbilled revenues consist of revenues earned in excess of billings under long-term application development contracts accounted for under the percentage of completion method relating to the Companys UCC and corporate filings software development business and revenues earned in excess of billings relating to the Companys ethics & elections business. Unbilled revenues arise when revenues have been recorded but the amounts cannot be billed under the terms of the contracts. Such amounts are recoverable from customers upon various measures of performance including, among others, achievement of certain milestones and completion of services during a specified period.
At each balance sheet date, the Company makes a determination as to the portion of the unbilled receivable relating to the Companys long-term application development contracts that will be collected within one year and records that amount as a current asset in the consolidated balance sheets. The remainder of the receivable, if any, is classified as a long-term asset. All unbilled revenues relating to the Companys ethics & elections business are collectible within one year of the balance sheet dates and have been classified as a current asset.
Unbilled revenues relating to the Companys contract with the California Secretary of State at December 31, 2004 and 2005 were approximately $5.6 million and $3.4 million. Unbilled revenues relating to the Companys ethics & election business at both December 31, 2004 and 2005 were $0.2 million.
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Property and equipment
Property and equipment are carried at cost less accumulated depreciation. Depreciation is computed using the straight-line method over estimated useful lives of 8 years for furniture and fixtures, 3-10 years for equipment, 3-5 years for purchased software and the lesser of the term of the lease or 5 years for leasehold improvements. When assets are retired or otherwise disposed of, the cost and related accumulated depreciation are removed from the accounts and any resulting gain or loss is included in results of operations for the period. The cost of maintenance and repairs is charged to expense as incurred; significant renewals and betterments are capitalized.
The Company periodically evaluates the carrying value of property and equipment to be held and used when events and circumstances warrant such a review. The carrying value of property and equipment is considered impaired when the anticipated undiscounted cash flows from the asset is separately identifiable and is less than its carrying value. In that event, a loss is recognized based on the amount by which the carrying value exceeds the fair value of the asset. Fair value is determined primarily using the anticipated cash flows discounted at a rate commensurate with the risk involved. Losses on assets to be disposed of are determined in a similar manner, except that fair values are reduced for the cost to dispose.
Software development costs and intangible assets
The Company expenses as incurred all employee costs to start up, operate and maintain government portals on an outsourced basis as costs of performance under the contracts because, after the completion of a defined contract term, the government entities with which the Company contracts typically receive a perpetual, royalty-free license to the applications the Company developed. Such costs are included in cost of portal revenues in the consolidated statements of income.
The Company accounts for the costs of developing internal use computer software in accordance with the American Institute of Certified Public Accountants Statement of Position (SOP) 98-1, Accounting for the Costs of Computer Software Developed or Obtained for Internal Use and Emerging Issues Task Force (EITF) Issue 00-2, Accounting for Website Development Costs. Costs capitalized pursuant to EITF Issue 00-2 would be included as part of the total of internal use software development costs capitalized pursuant to SOP 98-1.
The net carrying value of intangible assets at December 31, 2004 and 2005 was not significant and was included in other long-term assets in the consolidated balance sheets. At December 31, 2005, intangible assets consisted primarily of capitalized internal use software development costs and were not yet being amortized.
At each balance sheet date, or whenever events or changes in circumstances warrant, the Company assesses the carrying value of intangible assets for possible impairment based primarily on the ability to recover the balances from expected future cash flows on an undiscounted basis. If the sum of the expected future cash flows on an undiscounted basis were to be less than the carrying amount of the intangible asset, an impairment loss would be recognized for the amount by which the carrying value of the intangible asset exceeds its estimated fair value. There is considerable management judgment necessary to determine future cash flows, and accordingly, actual results could vary significantly from such estimates.
Revenue recognition
Portal revenues
The Company recognizes revenue from providing outsourced government portal services (primarily transaction-based information access fees and filing fees) net of the transaction fees due to the government when the services are provided. The fees that the Company must remit to state agencies for data access and other statutory fees are accrued as accounts payable at the time services are provided. The Company must remit a certain amount or percentage of these fees to government agencies regardless of whether the Company ultimately collects the fees. As a result, trade accounts receivable and accounts payable reflect the gross amounts outstanding at the balance sheet dates.
Revenue from service contracts to provide portal consulting, application development and management services to governments is recognized as the services are provided at rates provided for in the contract.
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Software & services revenues
The Companys UCC and corporate filings software development business recognizes revenues from fixed-fee, long-term application development contracts on the percentage of completion method, utilizing costs incurred to date as compared to the estimated total costs for each contract, following the guidance outlined in Alternative B as set forth in paragraph .81 of SOP 81-1, Accounting for Performance of Construction-Type and Certain Production-Type Contracts. The Company primarily includes internal labor and subcontractor labor costs in actual and estimated total costs for purposes of determining the percentage of completion for each contract. The Company also includes costs for hardware and software provided directly to the customer as part of the system and other direct project costs such as travel in actual and estimated total costs, but does not include such costs for determining the percentage of completion for each contract. The Company recognizes revenue and expenses for such costs with no associated profit margin. Contract revenues and estimated costs to complete are adjusted to reflect change orders when approved by the customer and the Company regarding both scope and price. Revenues and profits from these contracts are based on the Companys estimates to complete and are reviewed periodically, with adjustments recorded in the period in which the revisions are made. Any anticipated contract losses are charged to operations as soon as determinable.
In September 2001, NICUSA and the Companys NIC Conquest subsidiary were awarded a five-year, $25 million contract by the California Secretary of State (the California SOS) to develop and implement a comprehensive information management and filing system. Revenues are recognized on the California SOS contract using the percentage of completion method utilizing costs incurred to date as compared to the estimated costs for the contract, as further described above. The Company believes costs incurred are a more representative measure of project progress than either the completion of billing or significant project milestones, as most of the significant milestone payments under this contract are concentrated toward the latter half of the project and do not appropriately reflect project progress and project costs incurred, especially in between milestone payment dates. The contract contains early termination clauses that give the California SOS the right to terminate early including, among others, termination for non-appropriation of funds and termination for convenience. Such early termination clauses are generally standard in most government contracts and are not unique to the Companys contract with the California SOS. However, in the event the contract is terminated for non-appropriation of funds, the Company would be required to take back any affected goods furnished under the contract and to relieve the California SOS of any further obligations therefrom. The Company does not recognize revenues in excess of what has been appropriated for the project. If the contract is terminated for the convenience of the State, the parties are to negotiate a settlement, which the Company believes would include billed and unbilled receivables for goods, manufacturing materials and/or services performed or delivered under the contract.
Prior to the first quarter of 2005, key elements of the Companys obligations under the California SOS contract were subcontracted to various third parties under fixed price contracts. At the end of the first quarter of 2005, as a result of system delivery issues and the concern over the ability of one of the two remaining subcontractors to meet the criteria set forth by the California SOS, the Company determined it would assume the lead project manager role on the contract, which was previously performed by this subcontractor. As a result of this change, the Company further evaluated the status of the project and concluded that a further modification to the management and oversight structure of the project was necessary to improve performance under the contract and that additional internal project management and technical personnel would be required on the engagement. The Company also reevaluated the expected completion date of the project, which was previously estimated to be in the first quarter of 2006, and determined to revise the estimated completion date to the end of 2006. As a result of the Companys decision to commit these additional resources and the extension of the expected project completion date, the Company recorded a $5.0 million adjustment under percentage of completion accounting in the first quarter of 2005, as the Company expected to incur a loss of approximately $4.2 million on this project, instead of a previously projected profit of approximately $1.0 million.
The effect of the adjustment under percentage of completion accounting in the Companys consolidated statements of income resulted in a reduction of software & services revenues of approximately $3.5 million and an increase in cost of software & services revenues of approximately $1.5 million. The effect of the adjustment in the Companys consolidated balance sheets was a reduction in unbilled revenues of approximately $3.5 million and an increase in application development contracts (a current liability) of approximately $1.5 million.
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On March 13, 2006, the Company and the California SOS entered into an amendment to the contract as further discussed in Note 13.
The Companys ethics & elections and transportation businesses recognize revenues from professional services as the services are provided. Software maintenance revenues are recognized ratably over the term of the support contract, typically one year. The Companys ethics & elections business has entered into contracts with the state of Michigan and the Federal Election Commission that contain general fiscal funding clauses. The Company recognizes revenue under these contracts if the probability of cancellation is determined to be a remote contingency.
Stock-based compensation
The Company accounts for its stock-based compensation plans, which are described more fully in Note 10, using the intrinsic value method prescribed in Accounting Principles Board Opinion (APB) No. 25, Accounting for Stock Issued to Employees. Accordingly, the Company records as compensation expense the amount by which the fair value of common stock sold to employees exceeds the amount paid. Any excess of fair value of the price of the Companys common stock over the exercise price for options granted to employees or nonemployee directors is recorded as deferred compensation expense within shareholders equity and amortized as stock compensation expense ratably over the vesting period. The following table illustrates the effect on net income and net income per share if the Company had applied the fair value recognition provisions of Statement of Financial Accounting Standards (SFAS) No. 123, Accounting for Stock-Based Compensation, to stock-based employee compensation.
The fair value of each option grant was determined using the Black-Scholes option-pricing model. The following assumptions were applied in determining pro forma compensation cost for the years ended December 31, 2003, 2004 and 2005:
The Black-Scholes model was not developed for use in valuing employee stock options, but was developed for use in estimating the fair value of traded options that have no vesting restrictions and are fully transferable. In addition, it requires the use of subjective assumptions including expectations of future dividends and stock price volatility. Such assumptions are only used for making the required fair value estimate and should not be considered as indicators of future dividend policy or stock price appreciation. Because changes in the subjective
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assumptions can materially affect the fair value estimate and because employee stock options have characteristics significantly different from those of traded options, the use of the Black-Scholes option-pricing model may not provide a reliable estimate of the fair value of employee stock options.
For purposes of this pro forma disclosure, the estimated fair value of options is amortized to expense over the option vesting periods. Such pro forma impact on net income and basic and diluted net income per share is not necessarily indicative of future effects on net income or earnings per share.
In December 2004, the Financial Accounting Standards Board issued SFAS No. 123R (revised 2004), ShareBased Payment, that requires companies to expense the grant-date fair value of stock options and other equity-based compensation issued to employees. SFAS No. 123R eliminates the use of the intrinsic value method prescribed in APB No. 25 that the Company currently uses to account for its stock-based compensation plans. SFAS No. 123R is effective for annual periods beginning after June 15, 2005. The Company will be required to adopt SFAS No. 123R in the first quarter of 2006. The Company currently expects to use the modified prospective transition method, which would not require the Company to restate its financial statements prior to the effective date of SFAS No. 123R. For vested stock option awards that are outstanding on January 1, 2006, the modified prospective method would not require the Company to record any additional compensation expense. For unvested stock option awards that are outstanding on January 1, 2006, awards that were previously included as part of the pro forma net income and earnings per share calculations of SFAS No. 123 would be charged to expense over the remaining vesting period, without any changes in measurement. For all new stock option awards that are granted or modified after January 1, 2006, the Company would use SFAS No. 123Rs measurement model, expense recognition, and settlement provisions. Based solely on the expected remaining unrecognized fair value of currently outstanding stock option awards the Company estimated for purposes of preparing its current SFAS No. 123 pro forma disclosures above, the effect of adopting SFAS No. 123R in 2006 on net income is expected to be approximately $0.6 million. The Company believes that equity-based compensation, like stock options, will continue to play an important role in supporting employee retention and providing individuals with long-term incentives to meet Company goals. The Company will consider granting stock options to Directors and employees in the future with exercise prices equal to then current market prices.
On October 26, 2005, the Board of Directors of the Company approved the acceleration of vesting of all unvested options to purchase common stock of the Company that had an exercise price that was greater than the market price on that date. The closing price of the Companys common stock on the Nasdaq National Market on October 26, 2005 was $5.63 per share. As a condition of the acceleration and to prevent unintended personal benefit, the Companys Directors, executive officers and employees must refrain from selling common stock acquired upon the exercise of accelerated options until the original vesting date or, if earlier, termination of employment with or service to the Company. All other terms and conditions applicable to such options, including exercise prices, remain unchanged. This action resulted in the accelerated vesting of options to purchase 163,873 shares of common stock of the Company, or approximately six percent of the total of all then outstanding Company options. Of this amount, 142,500 options had been granted to either directors or executive officers of the Company.
The Company accelerated the vesting of these options because it believed it was in the best interest of its shareholders to reduce future compensation expense that the Company would otherwise be required to report in its statement of income upon adoption of SFAS No. 123R in the first quarter of 2006. Further, because the options have exercise prices in excess of the current market price, they are viewed to have limited economic value and are not fully achieving their objective of incentive compensation and retention. As a result of the vesting acceleration, approximately $0.5 million in aggregate future expense will be eliminated over the next three fiscal years. The vesting acceleration did not result in compensation expense in the Companys statement of income, but is reflected as additional stock-based employee compensation expense in the calculation of 2005 pro forma earnings above.
Income taxes
The Company, along with its wholly owned subsidiaries, files a consolidated federal income tax return. Deferred income taxes are recognized for the tax consequences in future years of differences between the tax basis of assets and liabilities and their financial reporting amounts at each year-end based on enacted laws and statutory tax rates applicable to the periods in which the differences are expected to affect taxable income. Valuation allowances are established, when necessary, to reduce deferred tax assets to the amount expected to be realized.
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Comprehensive income
The Company has no material components of other comprehensive income or loss and, accordingly, the Companys comprehensive income is approximately the same as its net income for all periods presented.
Earnings per share
Basic earnings per share are calculated on the basis of the weighted average number of common shares outstanding during the period. Diluted earnings per share are calculated on the basis of the weighted average number of common shares outstanding during the period and common stock equivalents that would arise from the exercise of employee common stock options and common stock warrants using the treasury stock method. The following table sets forth the computation of basic and diluted earnings per share for the years ended December 31, 2003, 2004 and 2005:
Outstanding employee common stock options totaling 1.8 million common shares and outstanding common stock warrants issued to AOL totaling 0.6 million common shares during the year ended December 31, 2003, were not included in the computation of diluted weighted average shares outstanding because their exercise prices were in excess of the average stock price of the Company during the period. Outstanding employee common stock options totaling 0.7 million and 0.6 million common shares during the years ended December 31, 2004 and 2005, respectively, were not included in the computation of diluted weighted average shares outstanding because their exercise prices were in excess of the average stock price of the Company during the periods.
Concentration of credit risk
Financial instruments that potentially subject the Company to significant concentrations of credit risk consist primarily of cash and cash equivalents, marketable securities and accounts receivable. The Company limits its exposure to credit loss by depositing its cash and cash equivalents with high credit quality financial institutions. The Company is subject to concentrations of credit risk and interest rate risk related to its short-term marketable securities. The Companys credit risk is managed by limiting the amount of investments placed with any one issuer, investing primarily in government-backed debt instruments with maturities of less than one year. The Company performs ongoing credit evaluations of its customers and generally requires no collateral to secure accounts receivable. Due to the high credit worthiness of the Companys customers, consisting mainly of data resellers, insurance companies and governmental entities, the Company considers accounts receivable to be fully collectible. Accordingly, no allowance for doubtful accounts has been recorded.
Segment reporting
The Company reports segment information in accordance with SFAS No. 131, Disclosures about Segments of an Enterprise and Related Information. SFAS No. 131 uses the management approach, which designates the internal organization that is used by management for making operating decisions and assessing performance as the source of the Companys segments. SFAS No. 131 also requires disclosures about products and services and major customers. See Note 12.
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Use of estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates.
Reclassifications
Certain prior year amounts have been reclassified to conform to the current year presentation.
3. OUTSOURCED GOVERNMENT PORTAL CONTRACTS
Each of the Companys outsourced government portal contracts generally has an initial term of three to five years with provisions for renewals for various periods at the option of the government. The Companys primary business obligation under these contracts is to design, build and operate Internet-based portals on behalf of governments desiring to provide access to government information and to complete government-based transactions online. NIC typically markets the services and solicits users to complete government-based transactions and to enter into subscriber contracts permitting the user to access the portal and the government information contained therein in exchange for transactional and/or subscription user fees. The Company is typically responsible for funding up front investment and ongoing operational costs of the government portals. The Company enters into separate agreements with various agencies and divisions of the government to provide specific services and to conduct specific transactions. These agreements preliminarily establish the pricing of the electronic transactions and data access services the Company provides and the division of revenues between the Company and the government agency. The government must approve prices and revenue sharing agreements. The Company generally owns all the applications developed under these contracts. After completion of a defined contract term, the government agency typically receives a perpetual, royalty-free license to the applications for use only. If the Companys contract were not renewed after a defined term, the government agency would be entitled to take over the portal in place with no future obligation of the Company. In a few instances, the Company has entered into contracts to provide portal consulting, development and management services to governments in exchange for an agreed-upon fee. Under a typical portal contract, the Company is required to fully indemnify its government clients against claims that the Companys services infringe upon the intellectual property rights of others and against claims arising from the Companys performance or the performance of the Companys subcontractors under the contract. The Company has never experienced such claims.
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The following is a summary of the Companys eighteen outsourced state government portal contracts that are primarily funded with transaction fees paid by users at December 31, 2005:
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4. PROPERTY AND EQUIPMENT
Property and equipment consisted of the following at December 31:
Depreciation expense for the years ended December 31, 2003, 2004 and 2005, was $1,640,638, $1,438,253 and $1,602,879, respectively.
5. INVESTMENTS IN AFFILIATES AND JOINT VENTURES
In March 2000, NIC completed a $5 million cash investment in E-Filing.com, Inc. (E-Filing), a provider of online filing applications for legal services, giving NIC ownership of 21% of E-Filing, a non-pubic company, through 2,433,800 shares of Series A voting Preferred Stock. The investment was accounted for under the equity method. In May 2004, E-Filing repurchased the Companys ownership interest in E-Filing for $535,000, which approximated the carrying value of the Companys investment at the date of the repurchase. The Company received approximately $300,000 in cash and a $235,000 subordinated promissory note with principal plus 5% interest payable annually in three equal installments on each of the first, second and third anniversary dates of the issuance of the note. The Company had no investment balance remaining in E-Filing after the repurchase. At December 31, 2004 and 2005, the balance of the promissory note was $235,000 and $157,000, respectively.
6. DEBT OBLIGATIONS AND COLLATERAL REQUIREMENTS
The Company issues letters of credit as collateral for performance on certain of its outsourced government portal contracts, as collateral for certain performance bonds and as collateral for certain office leases. These irrevocable letters of credit are generally in force for one year, for which the Company pays bank fees of approximately 1.25% to 1.5% of face value per annum. In total, the Company and its subsidiaries had unused outstanding letters of credit of approximately $6.4 million and $5.4 million at December 31, 2004 and 2005, respectively.
The Company has a $500,000 working capital line of credit, which was unused at December 31, 2004 and 2005.
At December 31, 2004, the Company had pledged $3.0 million of its cash as collateral under the financing arrangement that covers the Companys outstanding letters of credit and working capital line of credit, and had given the issuing bank a security interest in certain of its accounts receivable and other assets. The Company classifies cash used for collateral purposes as restricted in its consolidated balance sheets. In April 2005, the Companys collateral requirements under its current banking agreement were eliminated, and the Company is no longer required to collateralize letters of credit.
The Company has a $500,000 line of credit with a separate bank in conjunction with a corporate credit card agreement.
In August 2001, the Company borrowed $1.0 million from a bank in the form of a promissory note payable to finance the purchase of certain hardware and software components for its discontinued eProcurement business. In July 2004, the Company paid off the note in full and had no balance remaining.
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7. COMMITMENTS AND CONTINGENCIES
Operating leases
The Company and its subsidiaries lease office space and certain equipment under noncancellable operating leases. Future minimum lease payments under all noncancellable operating leases at December 31, 2005 are as follows:
Rent expense for operating leases for the years ended December 31, 2003, 2004 and 2005 was approximately $1,603,000, $1,491,000 and $1,538,000, respectively.
Litigation
The Company is involved from time to time in legal proceedings and litigation arising in the ordinary course of business. However, the Company is not currently involved with any legal proceedings.
8. SHAREHOLDERS EQUITY
Common stock
On June 30, 1998, the Company and the National Information Consortium Voting Trust (the Voting Trust) consisting of all the Companys then current shareholders entered into a stock purchase agreement for the Companys shareholders to sell a 25% interest in the Company to an investment management firm. The Company did not receive any of the proceeds from the sale. Under the Voting Trust agreement, two principal shareholders have the right to vote all of the Voting Trusts common shares and to sell all or any part of such shares. In 2003, the Voting Trust distributed 5% of its shares of NIC common stock to its members. In January 2005, the Voting Trust distributed 10% of its shares of NIC common stock to its members. At December 31, 2004 and 2005, the Voting Trust held approximately 26.1 million shares and 23.5 million shares, respectively, of NIC common stock. In January 2006, the Voting Trust sold 2.0 million shares of NIC common stock in the open market. After this sale, the Voting Trust held approximately 21.5 million shares of NIC common stock.
Common stock transactions and additional paid-in capital
As a condition of separation and severance from the Company in the second quarter of 2002, a former executive had the right to request the Company to repurchase all of the shares of the Companys common stock, totaling 149,488 shares, beneficially owned by the former executive that were held of record in the Voting Trust for $1.44 per share. In October 2002, the former executive exercised this right and caused the Company to repurchase his Voting Trust units for $215,260. The shares of NIC common stock represented by the Voting Trust Units have been recorded as treasury stock in the consolidated balance sheets. In 2003, the Voting Trust distributed 5% of its shares of NIC common stock to its members. This affected 7,474 shares of NIC common stock held by the Company as treasury stock. The Company retired these shares in 2003, which had an assigned value of $10,763. At December 31, 2004, the Company had 142,014 shares remaining in treasury stock. In 2005, the Voting Trust distributed 10% of its shares of NIC common stock to its members. This affected 14,201 shares of NIC common stock held by the Company as treasury stock. The Company retired these shares in February 2005, which had an assigned value of $20,449, and had 127,813 shares remaining in treasury stock at December 31, 2005. In January 2006, the Voting Trust sold 2.0 million shares of NIC common stock in the open market. This affected 11,100
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shares of NIC common stock held by the Company as treasury stock. The Company received $64,965 in proceeds from the sale. These shares had an assigned value of $15,984, which was credited to treasury stock, with the remaining $48,981 credited directly to additional paid-in capital.
During 2003, 2004 and 2005, certain employees and directors of the Company exercised non-qualified stock options. As a result, the Company received federal income tax deductions. The tax benefit for the deductions of $546,623 for 2003, $688,604 for 2004 and $1,781,364 for 2005 were credited directly to additional paid-in capital.
9. INCOME TAXES
The provision for income taxes consists of the following:
Significant components of the Companys deferred tax assets and liabilities were as follows at December 31:
For federal income tax purposes, the Company had available at December 31, 2005, total net operating loss (NOL) carryforwards of approximately $55.2 million that will expire in 2020 ($17.8 million), 2021 ($27.1 million) and 2022 ($10.3 million). The Company believes it is more likely than not it will generate sufficient taxable income from future operations to fully utilize the NOL carryforwards prior to expiration. The amount of the deferred tax asset considered realizable relating to these NOLs could be reduced in the near term if estimates of future taxable income during the carryforward periods are reduced.
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In 2003, the Company completed an internal reorganization and legal entity restructuring plan to simplify its corporate structure, standardize business development and contracting practices, increase internal operating efficiencies through reduced administrative costs, and concentrate all companies under one subsidiary, NICUSA. Most operating subsidiaries were converted to single member limited liability companies (LLCs) directly owned by NICUSA. Management believes the restructuring will be treated as tax-free reorganizations or liquidations. As a result of the restructuring, certain NOL carryforwards relating to the Companys NIC Conquest business that were generated prior to the date the Company acquired 100% ownership of NIC Conquest can now be utilized by NICUSA. Consequently, the Company released a deferred tax asset valuation allowance relating to NIC Conquest totaling $3,214,026 in 2003.
In 2003, management identified certain deferred tax assets pertaining to section 197 intangible asset amortization that the Company had not recognized since the acquisition of NIC Conquest in January 2000. Accordingly, the Company recognized an additional deferred tax asset totaling $1,483,386. The Company also identified certain estimated state NOL carryforwards that it had previously recognized that it might be unable to use. Based on a review of applicable state tax statutes, the Company concluded that there is substantial doubt it would be able to realize the full amount of certain estimated NOL carryforwards in states where the Company cannot file a consolidated income tax return. As a result, in the fourth quarter of 2003, the Company reduced its net deferred tax asset by $483,386.
At December 31, 2004 and 2005, the Companys total deferred tax asset valuation allowance was $4,341,138. Of this amount, $3,792,358 related to capital losses realized on certain of the Companys previous equity method investments, and $548,780 related to an expected capital loss on the Companys investment in a European joint venture. At present, there is substantial doubt about the Companys ability to generate capital gains in the future. During 2003 and 2004, the Company increased the valuation allowance relating to these investments by $2,495,875 and $48,588, respectively.
The following table reconciles the effective income tax rate indicated by the consolidated statements of income and the statutory federal income tax rate:
10. EMPLOYEE BENEFIT AND STOCK OPTION PLANS
Defined Contribution 401(k) Profit Sharing Plan
The Company and its subsidiaries sponsor a defined contribution 401(k) profit sharing plan. In accordance with the plan, all full-time employees are eligible immediately upon employment. A discretionary match of up to 5% of an employees salary and a discretionary contribution may be made to the plan as determined by the Board of Directors. Expense related to Company matching contributions totaled approximately $207,000, $222,000 and $477,000 for the years ended December 31, 2003, 2004 and 2005, respectively.
Employee Stock Purchase Plan
In May 1999, the Companys Board of Directors approved an employee stock purchase plan intended to qualify as an employee stock purchase plan under Section 423 of the Internal Revenue Code. A total of 2,321,688 shares of NIC common stock have been reserved for issuance under this plan. Terms of the plan permit eligible employees to purchase NIC common stock through payroll deductions up to 15% of each employees compensation. Amounts deducted and accumulated by the participant will be used to purchase shares of NICs common stock at
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85% of the lower of the fair value of the common stock at the beginning or the end of the offering period, as defined in the plan. In the offering period commencing on April 1, 2002 and ending on March 31, 2003, 48,731 shares were purchased. In the offering period commencing on April 1, 2003 and ending on March 31, 2004, 80,325 shares were purchased. In the offering period commencing on April 1, 2004 and ending on March 31, 2005, 30,031 shares were purchased. The next offering period under this plan commenced on April 1, 2005. The closing fair market value of NIC common stock on the first day of the current offering period was $4.59 per share.
Stock Option Plans
The Company has two formal stock option plans (the NIC plan and the SDR plan) to provide for the granting of either incentive stock options or non-qualified stock options to encourage certain employees of the Company and its subsidiaries, and certain directors of the Company, to participate in the ownership of the Company, and to provide additional incentive for such employees and directors to promote the success of its business through sharing the future growth of such business. The NIC plan was adopted in May 1998 and amended in November 1998, May 1999 and May 2004. Under the NIC plan, the Company is authorized to grant options for up to 9,286,754 common shares. Employee options are generally exercisable one year from date of grant in cumulative annual installments of 25% to 33% and expire four to five years after the grant date. At December 31, 2005, a total of 1,625,092 options were available for future grants under the NIC plan. The SDR plan was adopted in May 2000 in conjunction with NICs acquisition of SDR. Under the SDR plan, the Company is authorized to grant options for up to 229,965 common shares. No options that are in addition to those granted upon the close of the SDR acquisition will be granted under the SDR plan. There have been no option repricings under the plans.
A summary of the activity under the Companys stock option plans for the years ended December 31, 2003, 2004 and 2005 is presented below:
In 2003, the Company granted 1,633,200 options with exercise prices equal to the market price of the Companys common stock on the grant dates. The weighted average exercise price of such shares was $3.45 and the weighted average grant-date fair value was $2.29. Additionally, in 2003, the Company granted 247,043 options with exercise prices that exceeded the market price of the Companys common stock on the grant date. The weighted average exercise price of such shares was $3.45 and the weighted average grant-date fair value was $1.93. In 2004 and 2005, all options were granted with exercise prices equal to the market price of the Companys common stock on the grant dates.
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The following table summarizes information about stock options outstanding under the Companys stock option plans at December 31, 2005:
11. RELATED PARTY TRANSACTIONS
The Company rented an aircraft on an hourly basis from a company that is owned by two shareholders/ directors of the Company at costs that the Company believes are reasonable compared to similar services provided by third parties. One of these directors is the current Chairman and Chief Executive Officer of the Company. In 2003, 2004 and 2005, payments made to this company totaled approximately $565,000, $399,000 and $114,000, respectively.
12. REPORTABLE SEGMENTS AND RELATED INFORMATION
The Companys two reportable segments consist of its Outsourced Portal businesses and Software & Services businesses. The Outsourced Portals segment includes the Companys subsidiaries operating outsourced government portals and the corporate divisions that directly support portal operations. The Software & Services segment primarily includes the Companys UCC and corporate filings software development business (NIC Conquest), ethics & elections filings business (NIC Technologies) and transportation business (IDT). Each of the Companys Software & Services businesses is an operating segment and has been aggregated to form the Software & Services reportable segment. Unallocated corporate-level expenses are reported in the reconciliation of the segment totals to the related consolidated totals as Other Reconciling Items. There have been no significant intersegment transactions for the periods reported. The summary of significant accounting policies applies to all segments.
The measure of profitability by which management evaluates the performance of its segments and allocates resources to them is operating income (loss). Segment asset or other segment balance sheet information is not presented to the Companys chief operating decision maker. Accordingly, the Company has not presented information relating to segment assets.
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The table below reflects summarized financial information for the Companys reportable segments for the years ended December 31:
The following is a reconciliation of total segment operating income to total consolidated income before income taxes for the years ended December 31:
The highest volume, most commercially valuable service the Company offers is access to motor vehicle records through the Companys outsourced government portals, referred to as DMV records. This service accounted for approximately 62%, 63% and 62% of the Companys portal revenues in 2003, 2004 and 2005, respectively, and approximately 49%, 55% and 60% of the Companys total revenues in 2003, 2004 and 2005, respectively.
A primary source of revenue is derived from data resellers, who use the Companys government portals to access DMV records for sale to the auto insurance industry. For the year ended December 31, 2003, one of these data resellers accounted for approximately 47% of the Companys portal revenues and 37% of the Companys total revenues. For the year ended December 31, 2004, one of these data resellers accounted for approximately 46% of the Companys portal revenues and 40% of the Companys total revenues. For the year ended December 31, 2005, one of these data resellers accounted for approximately 46% of the Companys portal revenues and 45% of the Companys total revenues. At December 31, 2005, this one data reseller accounted for approximately 47% of the Companys accounts receivable.
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For the year ended December 31, 2003, the Companys Indiana and Virginia portals accounted for approximately 16% and 12%, respectively, of the Companys portal revenues and 12% and 9%, respectively, of the Companys consolidated revenues. For the year ended December 31, 2004, the Companys Indiana, Virginia and Utah portals accounts for approximately 15%, 10% and 10%, respectively, of the Companys portal revenues and 13%, 9% and 9%, respectively, of the Companys consolidated revenues. For the year ended December 31, 2005, the Companys Indiana portal accounted for approximately 16% of the Companys portal revenues and 15% of the Companys consolidated revenues.
For the year ended December 31, 2003, revenues from the Companys UCC and corporate filings software development contract with the California Secretary of State accounted for approximately 68% of the Companys software & services revenues and 14% of the Companys total revenues. For the year ended December 31, 2004, revenues from this contract accounted for approximately 56% of the Companys software & services revenues and 7% of the Companys total revenues. For the year ended December 31, 2005, revenues from this contract were negative ($1,425,000) as a result of the first quarter 2005 adjustment under percentage of completion accounting as further discussed in Note 2.
13. SUBSEQUENT EVENT
On March 13, 2006, the Company and the California SOS entered into an amendment (the Amendment) to the California Business Programs Automation Agreement (the Agreement). Among other changes to the Agreement, the Amendment reduces the aggregate contract value to approximately $19 million, and releases the Company from the obligation to deliver the business filings, or BE, portion of the project, except for maintenance of hardware and delivery of BE images as expressly set forth in the Amendment. The Amendment also sets forth the final criteria in order for the California SOS to accept the Uniform Commercial Code, or UCC, portion of the project and move it into the maintenance and operations phase.
The Company is in the process of reviewing its cost estimates to complete based on the revised terms and conditions in the Amendment and does not believe its estimated contract loss will exceed the $4.2 million estimate established in the first quarter of 2005. However, because of the inherent uncertainties surrounding the ultimate outcome of subcontract negotiations between the Company and its subcontractors as a result of the Amendment, it is at least reasonably possible that the estimate will change in the near term. Further, it is possible that the Company will similarly incur cost overruns in the future as it has in the past as a result of unforeseen difficulties in the creation of an application called for in the contract, unforeseen challenges in ensuring compatibility with existing systems, rising development, subcontractor and personnel costs or other reasons. If this occurs, the Companys results of operations, financial condition and cash flows could be adversely affected.
As a result of the Amendment, the Company expects to record an adjustment under percentage of completion accounting in the first quarter of 2006 that will reduce both software & services revenues and cost of software & services revenues by approximately $2.1 - $2.3 million in its consolidated statements of income. The adjustment will also reduce unbilled revenues by approximately $2.1 - $2.3 million, accrued contract expenses by approximately $1.6 million and application development contracts by approximately $0.5 - $0.7 million in its consolidated balance sheets. However, subject to the uncertainties referred to above, this adjustment is not expected to affect operating income, net income or basic and diluted earnings per share.
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14. UNAUDITED QUARTERLY OPERATING RESULTS
The unaudited quarterly information below is subject to seasonal fluctuations resulting in lower portal revenues in the fourth quarter of each calendar year, due to the smaller number of business days in the quarter and a lower volume of business-to-government and citizen-to-government transactions during the holiday periods. For additional information on significant items affecting the quarterly results for the periods presented, refer to Note 2 above.
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REPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
To the Board of Directors and Shareholders of NIC Inc.:
We have completed integrated audits of NIC Inc.s December 31, 2005 and December 31, 2004 consolidated financial statements and of its internal control over financial reporting as of December 31, 2005, and an audit of its December 31, 2003 consolidated financial statements in accordance with the standards of the Public Company Accounting Oversight Board (United States). Our opinions, based on our audits, are presented below.
CONSOLIDATED FINANCIAL STATEMENTS AND FINANCIAL STATEMENT SCHEDULES
In our opinion, the consolidated financial statements listed in the index appearing under Item 15(a) present fairly, in all material respects, the financial position of NIC Inc. and its subsidiaries at December 31, 2005 and 2004, and the results of their operations and their cash flows for each of the three years in the period ended December 31, 2005 in conformity with accounting principles generally accepted in the United States of America. These financial statements and financial statement schedules are the responsibility of the Companys management. Our responsibility is to express an opinion on these financial statements and financial statement schedules based on our audits. We conducted our audits of these statements in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, and evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.
INTERNAL CONTROL OVER FINANCIAL REPORTING
Also, in our opinion, managements assessment, included in Managements Report on Internal Control Over Financial Reporting appearing under Item 9A, that the Company maintained effective internal control over financial reporting as of December 31, 2005 based on criteria established in Internal Control - Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO), is fairly stated, in all material respects, based on those criteria. Furthermore, in our opinion, the Company maintained, in all material respects, effective internal control over financial reporting as of December 31, 2005, based on criteria established in Internal Control - Integrated Framework issued by the COSO. The Companys management is responsible for maintaining effective internal control over financial reporting and for its assessment of the effectiveness of internal control over financial reporting. Our responsibility is to express opinions on managements assessment and on the effectiveness of the Companys internal control over financial reporting based on our audit. We conducted our audit of internal control over financial reporting in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audit to obtain reasonable assurance about whether effective internal control over financial reporting was maintained in all material respects. An audit of internal control over financial reporting includes obtaining an understanding of internal control over financial reporting, evaluating managements assessment, testing and evaluating the design and operating effectiveness of internal control, and performing such other procedures as we consider necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinions.
A companys internal control over financial reporting is a process designed to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles. A companys internal control over financial reporting includes those policies and procedures that (i) pertain to the maintenance of records that, in reasonable detail, accurately and fairly reflect the transactions and dispositions of the assets of the company; (ii) provide reasonable assurance that transactions are recorded as necessary to permit preparation of financial statements in accordance with generally accepted accounting principles, and that receipts and expenditures of the company are being made only in accordance with authorizations of management and directors of the company; and (iii) provide reasonable assurance regarding prevention or timely detection of unauthorized acquisition, use, or disposition of the companys assets that could have a material effect on the financial statements.
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Because of its inherent limitations, internal control over financial reporting may not prevent or detect misstatements. Also, projections of any evaluation of effectiveness to future periods are subject to the risk that controls may become inadequate because of changes in conditions, or that the degree of compliance with the policies or procedures may deteriorate.
/s/PRICEWATERHOUSECOOPERS LLP
Kansas City, Missouri
March 9, 2006, except as to
Note 13, for which the
date is March 14, 2006
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ITEM 9. CHANGES IN AND DISAGREEMENTS WITH ACCOUNTANTS ON ACCOUNTING AND FINANCIAL DISCLOSURE
None.
ITEM 9A. CONTROLS AND PROCEDURES
Conclusion Regarding the Effectiveness of Disclosure Controls and Procedures - The Company maintains a set of disclosure controls and procedures designed to ensure that material information required to be disclosed in its filings under the Securities Exchange Act of 1934 is recorded, processed, summarized and reported within the time periods specified in the Securities and Exchange Commissions rules and forms. Disclosure controls and procedures include, without limitation, controls and procedures designed to ensure that information required to be disclosed by an issuer in the reports that it files or submits under the Act is accumulated and communicated to the issuers management, including its principal executive and principal financial officers, or persons performing similar functions, as appropriate to allow timely decisions regarding required disclosure. Under the supervision and with the participation of our management, including our principal executive officer and principal financial officer, we conducted an evaluation of the effectiveness of our disclosure controls and procedures, as defined in Rules 13a-15(e) and 15d-15(e) promulgated under the Securities Exchange Act of 1934, as amended (the Exchange Act). Based on this evaluation, our principal executive officer and our principal financial officer concluded that our disclosure controls and procedures were effective as of the end of the period covered by this Annual Report on Form 10-K.
Managements Report on Internal Control Over Financial Reporting Our management is responsible for establishing and maintaining adequate internal control over financial reporting, as such term is defined in Exchange Act Rules 13a-15(f). Under the supervision and with the participation of our management, including our principal executive officer and principal financial officer, we conducted an evaluation of the effectiveness of our internal control over financial reporting based on the framework in Internal Control Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission. Based on our evaluation under the framework in Internal Control Integrated Framework , our management concluded that our internal control over financial reporting was effective as of December 31, 2005. Our managements assessment of the effectiveness of our internal control over financial reporting as of December 31, 2005 has been audited by PricewaterhouseCoopers LLP, an independent registered public accounting firm, as stated in their report which is included herein.
Because of its inherent limitations, internal control over financial reporting may not prevent or detect misstatements. Also, projections of any evaluation of effectiveness to future periods are subject to the risk that controls may become inadequate because of changes in conditions, or that the degree of compliance with the policies or procedures may deteriorate.
Changes in Internal Control over Financial Reporting - As of the end of the period covered by this report, our management, including our principal executive officer and principal financial officer, concluded that there have been no changes in our internal control over financial reporting that occurred during our fourth fiscal quarter that have materially affected, or are reasonably likely to materially affect, our internal control over financial reporting.
ITEM 9B. OTHER INFORMATION
Entry Into a Material Definitive Agreement - On March 13, 2006, NICUSA, Inc., a wholly owned subsidiary of NIC Inc. (the Company), and the California Secretary of State (California SOS) entered into an amendment (the Amendment) to the California Business Programs Automation Agreement (the Agreement). Among other changes to the Agreement, the Amendment reduces the aggregate contract value from approximately $25 million to approximately $19 million, and releases NICUSA from the obligation to deliver the business filings, or BE, portion of the project, except for maintenance of hardware and delivery of BE images as expressly set forth in the Amendment. The Amendment also sets forth the final criteria in order for the California SOS to accept the Uniform Commercial Code, or UCC, portion of the project and move it into the maintenance and operations phase. A copy of the Amendment is filed with this report on Form 10-K as Exhibit 10.50, and this summary is qualified in all respects by reference to the Amendment.
68
PART III
ITEM 10. DIRECTORS AND EXECUTIVE OFFICERS OF THE REGISTRANT
The information regarding directors of the Company and the executive officers of the Company will be set forth under the captions Board of Directors and Executive Officers in the Companys proxy statement related to its 2006 annual meeting of shareholders (the Proxy Statement) and is incorporated herein by reference since such Proxy Statement will be filed with the Securities and Exchange Commission not later than 120 days after the end of the Companys fiscal year pursuant to regulation 14A. Information required by Item 405 of Regulation S-K will be set forth under the caption Section 16(a) Beneficial Ownership Reporting Compliance in the Proxy Statement and is incorporated herein by reference.
ITEM 11. EXECUTIVE COMPENSATION
The information required by this item is incorporated herein by reference to Executive Compensation in the Proxy Statement, since such Proxy Statement will be filed with the Securities and Exchange Commission not later than 120 days after the end of the Companys fiscal year pursuant to Regulation 14A.
ITEM 12. SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT AND RELATED SHAREHOLDER MATTERS
The information required by this item is incorporated herein by reference to Share Ownership in the Proxy Statement, since such Proxy Statement will be filed with the Securities and Exchange Commission not later than 120 days after the end of the Companys fiscal year pursuant to Regulation 14A.
The following table shows the Companys common stock authorized for issuance under the Companys equity compensation plans as of December 31, 2005:
ITEM 13. CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
To the extent applicable the information required by this item is incorporated herein by reference to Compensation Committee Interlocks and Insider Participation and Certain Relationships and Related Transactions in the Proxy Statement, since such Proxy Statement will be filed with the Securities and Exchange Commission not later than 120 days after the end of the Companys fiscal year pursuant to Regulation 14A.
ITEM 14. PRINCIPAL ACCOUNTANT FEES AND SERVICES
The information required by this item is incorporated herein by reference to Independent Public Accountants in the Proxy Statement, since such Proxy Statement will be filed with the Securities and Exchange Commission not later than 120 days after the end of the Companys fiscal year pursuant to Regulation 14A.
69
PART IV
ITEM 15. EXHIBITS, FINANCIAL STATEMENT SCHEDULES
(a) The following documents are filed as part of this report:
| Index To Consolidated Financial Statements: | Page |
| Consolidated Balance Sheets | 43 |
| Consolidated Statements of Income | 44 |
| Consolidated Statements of Changes in Shareholders Equity | 45 |
| Consolidated Statements of Cash Flows | 46 |
| Notes to Consolidated Financial Statements | 47 |
| Report of PricewaterhouseCoopers LLP, Independent Registered Public Accounting Firm | 66 |
All schedules are omitted because they are not applicable or the required information is shown in the consolidated financial statements or notes thereto.
70
71
72
SIGNATURES
Pursuant to the requirements of Section 13 or 15(d) of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized, on March 16, 2006.
| NIC INC. | ||
| By: | /s/JEFFERY S. FRASER |
Pursuant to the requirements of the Securities Exchange Act of 1934, this report has been signed below by the following persons on behalf of the registrant and in the capacities and on the dates indicated.
73
| Effective March 1, 2006: | |||
| 1. The Contractors name is hereby formally changed from National Information Consortium USA, Inc. | |||
| to NICUSA, Inc. which will do business in California as National Information Consortium USA, Inc. | |||
| 2. The term of this Agreement is hereby extended until December 31, 2009 to cover the 42-month | |||
| maintenance and operation period. | |||
| 3. The amount payable under this Agreement is hereby reduced by $6,227,362.00, and shall not | |||
| exceed $19,057,294.00. | |||
| 4. This contract consists of the following amendment attachments, which are hereby incorporated | |||
| herein as set forth in full text and made part of this agreement: | |||
| Amendment #4 | |||
| Exhibit A Additional Terms (including Exhibits A1-A6) | |||
| Exhibit B Cost Adjustments | |||
| All other terms and conditions shall remain the same. | |||
Amendment #4
to Contract No. 00SA420104
SSD SOS 0010
California Business Programs Automation
This Amendment #4 to Contract No. 00SA420104, SSD SOS 0010, for the Secretary of States Business Programs Automation Project is entered into by and between NICUSA, Inc. which will do business in California as National Information Consortium USA, Inc. (NICUSA), formerly known as National Information Consortium USA, Inc. and the State of California, Secretary of State (State) (individually Party, collectively the Parties). Per the agreement of the Parties, the Parties agree to amend the Contract as follows:
1. Incorporation of Exhibits. The attached Exhibit AAdditional Terms (Exhibit A) and Exhibit B--Cost Adjustments (Exhibit B) are hereby incorporated herein and made a part of this Amendment, in their entirety, as if fully set forth herein. The execution of this Amendment shall be deemed the execution of the attached Exhibit A. The definition of Acceptance of the UCC Phase (Acceptance) and First M&O Release shall be as defined in the attached Exhibit A.
2. Reduction in Scope. Pursuant to the SSD SOS 0010, the State originally solicited cost quotations for two procurement options for the BPA Project: Option A to design, develop and implement the Uniform Commercial Code (UCC) functionality (Option A) and Option B to design, develop and implement the UCC and Business Filings (BE) functionality combined (Option B). The scope of the Contract is being reduced from Option B (UCC and BE combined) to Option A (UCC). The Parties agree that NICUSA shall no longer be required to provide the following components of Option A: Federal Liens, State Liens, IVR, PKI services and Regional Offices. The parties further agree that NICUSA will no longer be required to provide development, support and functionality for the BE Phase as described in Option B with the exception of the BE images and BE Hardware contained in Option B.
3. Remaining Payment Obligation by State to NICUSA. The total value of the Contract, as agreed by the Parties, was $25,284,656. The Parties hereby agree that the value of the Contract is reduced by $6,227,362 (consisting of $4,987,315 for one-time costs and $1,240,047 for maintenance and operation support), leaving an agreed adjusted value of the Contract of $19,057,294 as of the effective date of this Amendment. The Cost Adjustments are attached as Exhibit B. Of the $19,057,294, the State has already paid NICUSA $14,731,152 as of the date of this Amendment, leaving an agreed total of $4,326,142 to be paid by the State to NICUSA under the Contract and this Amendment as follows:
Page 1 of 3
|
(a) For One-Time Costs: $1,511,475 payable within 45 days after Acceptance and receipt of NICUSAs invoice for such amount; |
|
|
(b) For Other One-Time Costs: $378,676 payable within 45 days after the completion of acceptance testing that demonstrates that all required functionality and defect corrections were delivered in, and that no new defects are introduced by, the First M&O Release as defined in Exhibit A; and $188,525 payable within 45 days after execution of this Amendment. |
|
|
(c) For 80% of the Maintenance and Operation (M&O) Support Costs: $1,797,973 payable in 42 equal monthly installments commencing on the effective date of Acceptance as invoiced monthly in arrears by NICUSA to cover their services provided during M&O. |
|
|
(d) For Final (20%) M&O Support Costs: $449,493 payable upon satisfaction of the requirements specified in 3.3 of Exhibit A. |
|
4. Extension of Contract. The Contract shall continue to cover a 42-month M&O Support Phase commencing upon Acceptance. Upon Acceptance, the Parties agree that the UCC portion of the BPA Project will be considered to be in the M&O Support Phase. The State agrees that, as of that date, monthly in arrears payments to NICUSA shall commence for M&O system maintenance and support charges as specified above. This Amendment shall not, however, affect or extend the hardware or system software maintenance obligations of NICUSA relating to system functions that began when hardware and/or system software was placed into production in August 2004 or at any other time before the effective date of this Amendment.
5. Release of BE Responsibilities. The parties agree that all rights have been terminated and all obligations have been discharged of either Party relating to all BE portions of the Contract except for maintenance of hardware and delivery of BE images as expressly set forth in this Amendment.
6. Miscellaneous.
a. Delays and Waivers . The failure of either Party to insist in any one or more instances upon the performance of any of the terms, covenants or conditions of this Amendment shall not be construed as a waiver or relinquishment of the future performance of any other term, covenant or condition, and the defaulting Partys obligation with respect to future performance of any other terms shall continue in full
Page 2 of 3
force and effect. The failure of either Party to take any action permitted by this Amendment to be taken by it shall not be construed as a waiver or relinquishment of its right thereafter to take such action.
b. Headings; References . The headings used in this Amendment shall constitute a part of this Amendment.
c. Further Assurances . Each Party agrees to execute such documents and take such other actions as are reasonably requested by the other Party to carry out the intent of this Amendment.
d. Approvals . This Amendment is subject to the approval of the Department of General Services.
Page 3 of 3
EXHIBIT AAdditional Terms
This Exhibit AAdditional Terms (Exhibit A) relates to Contract No. 00SA420104, SSD SOS 0010, the Secretary of States Business Programs Automation Project, and is entered into by and between NICUSA, Inc. which will do business in California as National Information Consortium USA, Inc. (NICUSA), formerly known as National Information Consortium USA, Inc. and the State of California, Secretary of State (State) (individually Party, collectively the Parties). The Parties agree as follows:
RECITALS
A. The Department of General Services for the State of California issued a System Solicitation Document for an Information System for the Business Programs Division of the Secretary of State, SSD SOS 0010 (SSD). The project described in the SSD is referred to as the Business Programs Automation Project (BPA Project).
B. Pursuant to the SSD, the State originally solicited cost quotations for two procurement options for the BPA Project: Option A to design, develop and implement the Uniform Commercial Code (UCC) functionality (Option A); and Option B to design, develop and implement the UCC and Business Filings (BE) functionality combined (Option B). National Information Consortium USA, Inc., now known as NICUSA, provided bids for both Option A and Option B of the BPA Project.
C. The State of California awarded the contract for the BPA Project (Option B) to National Information Consortium USA, Inc. and the State and National Information Consortium USA, Inc. entered into an agreement for the BPA Project (Option B) dated September 1, 2001, (which, including all attachments, exhibits, documents and terms incorporated by reference, executed MOUs and amendments is referred to herein as the Prime Contract). National Information Consortium USA, Inc., is now known as NICUSA, and NICUSA is a Party to, and has the rights and obligations of, National Information Consortium USA, Inc. under the Prime Contract. The Amended Statement by Foreign Corporation filed November 26, 2003 with the State and attached hereto as Exhibit A-1 evidences the name change.
D. Due to market changes, including the announcement by Microsoft that it will no longer support Visual Basic 6, NICUSA informed the State that NICUSA was no longer actively marketing its BEST software application and services. This change in NICUSAs business strategy increased the States risk to move forward with the BE portion of the Prime Contract.
E. Due to the risk, the State has decided to terminate the BE portion of the Prime Contract. The State and NICUSA have agreed that it is in their mutual best interests that
Page 1 of 17
there be a reduction in the scope of the BPA Project to Option A reflecting the termination of the BE portion of the BPA Project as further described below.
F. Accordingly, the Parties wish to enter into Amendment #4 to the Prime Contract (Amendment), which this Exhibit A is attached to and made a part of.
AGREEMENT
1. Incorporation of Recitals and Exhibits. The above recitals and Exhibits A-1 A-6 constitute a part of this Exhibit A and are incorporated herein.
2. Acceptance of UCC Phase. The following must occur prior to the States acceptance of the UCC Phase (Acceptance). Acceptance of the UCC Phase is required to move UCC into the Maintenance and Operation (M&O) Phase of the BPA Project.
2.1. Acceptance Release 2.5.27. NICUSA shall provide one final pre-M&O software release, i.e., Release 2.5.27, and, if necessary, any mutually agreed emergency releases, upon the following acceptance terms:
a. The Scope of Release 2.5.27. The Parties agree that the scope of Release 2.5.27 will be limited to the work described in Exhibit A-2 (Acceptance Release).
b. State Acceptance of Release 2.5.27. The Acceptance Release (Release 2.5.27) will be considered accepted by the State after the State has completed User Acceptance Testing (UAT) that demonstrates that all defects identified in Exhibit A-2 are corrected, and that no new defects are introduced by the release, and Release 2.5.27 is successfully installed into Production. The State will make best efforts to complete acceptance testing as quickly as possible.
2.2. Infrastructure Acceptance . NICUSA shall provide a plan to perform a complete test of the delivered infrastructure to demonstrate compliance with the SSD and Prime Contract requirements for backup/restore, failover and performance prior to Acceptance. Prior to acceptance of the UCC Phase, NICUSA shall provide the State with a demonstration of the backup/recovery of all programs and data including images; failover from the primary server to the secondary server with all system components and third-party software used to support the BEST application; and performance of hardware and software to contracted levels as specified in the SSD and Prime Contract. Performance will be considered acceptable if measurable performance is equivalent to the performance of the production system at the time of this agreement. NICUSA will ensure that the web servers, domain controller and Bulk Order server operate at the
Page 2 of 17
current patch level for Windows 2003 and that the Citrix server and ES7000 operate at the current patch level for Windows 2000. The systems and components must be at the same level and configuration for all tests.
2.3. BE Images and BE Hardware Configuration. The parties agree to limit the BE Phase to the delivery of all BE Images scanned and invoiced by NICUSA and BE Hardware as defined in the NICUSA proposal. NICUSA shall install the BE Images onto state owned hard disk drives prior to Acceptance.
2.4. Administrative Requirement 50. The hardware and software listed on Exhibit A-3, is being provided by NICUSA to further meet Administrative Requirement 50 at no charge to the State. The hardware and software will be housed at the Department of Technology Services. NICUSA shall provide a work plan to install and test all Administrative Requirement 50 components.
2.5. Migration of AB55 Portal. NICUSA will provide all source code, hardware and software environment requirements as well as technical assistance to implement the AB55 Portal at the State. NICUSA shall provide all existing documentation that allows the State to maintain and operate the Portal.
3.
UCC
Maintenance and Operation Phase (UCC M&O Phase).
3.1.
Post Acceptance Releases.
NICUSA agrees to provide a schedule of dates for all post acceptance releases.
a.
First M&O Release.
NICUSA shall deliver the first post acceptance release (First M&O Release) to the State for testing within six months after Acceptance. The First
M&O Release shall include all items listed in Exhibit A-4 including ACH and those high and critical defects pushed out of the Acceptance Release. NICUSA shall provide all necessary corrections to the release needed to ensure that all required functionality and fixes are satisfactorily completed and that no defects are introduced by the release. NICUSA shall use its best efforts to provide such corrections and fixes within 15 days of notification of the defects to NICUSA by the State. The State will make best efforts to complete acceptance testing as quickly as possible.
b. Other M&O Releases. During the UCC M&O Phase, NICUSA further agrees to provide quarterly patches and annual releases to fix all high and critical defects known or to become known. High and Critical defects are as defined in Exhibit A-5. NICUSA agrees to fix all other defects not referenced above and/or enhancements as prioritized by the State, and as NICUSA M&O resources permit.
Page 3 of 17
3.2. Operating System Level. NICUSA agrees to support the UCC application so that it functions as accepted and maintained on either Windows 2000 or 2003 versions for all service packs and security-related patches through the UCC M&O Phase, except if the Visual Basic development environment will no longer function on any current operating system patch level. NICUSA will provide its best efforts to analyze and propose corrections if a Windows service pack or security patch introduces problems with one or more third party software products.
3.3. High and Critical Defects. All outstanding high and critical defects known or to become known during the UCC M&O Phase, not otherwise fixed in the releases specified above, must be fixed by NICUSA in a release or releases delivered to the State within 90 days of the completion of the UCC M&O Phase.
3.4. Level 1 Support. The State will accept responsibility for Level 1 support, provided that the State will perform workarounds and data correction only after NICUSA has delivered detailed procedures and scripts for those activities. NICUSA will provide and maintain all necessary procedures and contracts for reporting problems to the Level 2 support center, including but not limited to service level agreements and written escalation procedures with current contacts.
3.5. AB55 Portal. Once successfully installed, the State will be responsible for ongoing support of the AB55 Portal.
3.6. System Documentation . NICUSA shall maintain and provide to the State sufficient functional documentation to allow SOS to successfully operate and maintain the system.
3.7. Required Plans. NICUSA shall provide the State with revisions of the plans listed in Exhibit A-6 as necessary to keep those plans current through the UCC M&O Phase, and will promptly correct specific deficiencies with those plans after written notification by the SOS.
Page 4 of 17
EXHIBITS
A-1. Amended Statement by Foreign Corporation
A-2. Acceptance Release
A-3. AR 50 Hardware and Software
A-4. First M&O Release
A-5. Defect Levels
A-6. Required Plans
Page 5 of 17
00SA420104 Amd# 04
Exhibit A
EXHIBIT A-1
AMENDED STATEMENT BY
FOREIGN CORPORATION
NICUSA, Inc. which will do business in California as National Information Consortium USA, Inc.
,
(Name of Corporation)
a corporation organized and existing under the laws of
Kansas
, and which is
presently
(State or Place of Incorporation)
qualified for the transaction of intrastate business in the State of California, makes the following statement:
That the name of the corporation has been changed to that hereinabove set forth and that the name relinquished
at the time of such change was
National Information Consortium USA, Inc.
|
|
Page 6 of 17
00SA420104 Amd# 04
Exhibit A
EXHIBIT A-1
STATE OF KANSAS
OFFICE OF
SECRETARY OF STATE
RON THORNBURGH
To all to whom these presents shall come, Greetings:
I, RON THORNBURGH, Secretary of State of the State of Kansas, do hereby certify that I am the custodian of records of the State of Kansas relating to corporations and that I am the proper official to execute this certificate.
I FURTHER CERTIFY that NATIONAL INFORMATION CONSORTIUM USA, INC. is a regularly and properly organized corporation under the laws of the state of Kansas, having been incorporated in Kansas on the 30 th day of December, A.D. 1992.
I FURTHER CERTIFY that a certificate of amendment was filed in this office July 21, 2003 changing the corporate name from NATIONAL INFORMATION CONSORTIUM USA, INC. to NICUSA, INC.
I DO FURTHER CERTIFY that NICUSA, INC. has paid all fees and franchise taxes due in this office and is in good standing according to the records now on file in the office of Secretary of State.
| In testimony whereof: | |
| I hereto set my hand and cause | |
| to be affixed my official seal. | |
| Done at the City of Topeka, this | |
| 19 th day of November, A.D. 2003 | |
|
|
Page 7 of 17
EXHIBIT A-2
Acceptance Release
| TR/TDR # | Severity | Program Area |
| TDR2436 | Critical | Application Reports - Filings |
| TDR2445 | High | Application Reports - Filings |
| TDR2446 | High | Application Reports - Filings |
| TDR2448 | High | Application Reports - Filings |
| TDR2450 | Critical | Application Reports - Filings |
| TDR2451 | Critical | Application Reports - Filings |
| TDR2764 | High | Application Reports - Filings |
| TDR2767 | Critical | Application Reports - Filings |
| TDR2778 | Critical | Application Reports - Filings |
| TDR2784 | High | Application Reports - Filings |
| TDR2794 | High | Application Reports - Filings |
| TDR2865 | Critical | Application Reports - Filings |
| TDR2885 | High | Application Reports - Rejection |
| TDR2736 | Critical | Application Reports - WEB / XML |
| TDR2738 | Critical | Application Reports - WEB / XML |
| TR17159 | High | Batch Jobs - Filings |
| TR17675 | High | Batch Jobs - Filings |
| TR18227 | High | Batch Jobs - Filings |
| TR18289 | High | Batch Jobs - Filings |
| TR18572 | High | Batch Jobs - Filings |
| TDR1794 | High | Batch Jobs - Fiscal |
| TDR1795 | High | Batch Jobs - Fiscal |
| TDR935 | High | Batch Jobs - Fiscal |
| TR16828 | High | Batch Jobs - Statistical Reports |
| TR16997 | High | Batch Jobs - Statistical Reports |
| TR15224 | Medium | BEST Application |
| TDR2177 | High | Bulk Orders - Admin |
| TDR2581 | Critical | Bulk Orders - Process |
| TDR2771 | Critical | Bulk Orders - Process |
| TR19478 | High | Business Rules Manager |
| TR19864 | High | Customer Ledger |
| TDR1771 | High | Documentation Update |
| TDR2485 | High | Documentation Update |
| TDR2240 | High | Filings - Data Capture |
| TR17947 | High | Filings - Verification |
| TR19477 | High | Filings - Verification |
| TR19867 | High | Filings - Verification |
| TR16948 | High | Fiscal Inquiries |
| TR17667 | High | Fiscal Inquiries |
| TDR2379 | High | Orders - Data Entry |
| TDR2152 | Critical | Payment Verification Screens |
| TDR2114 | Critical | Rejection Screen |
| TDR2118 | Critical | Rejection Screen |
Exhibit A-2 Page 1 of 3
Page 8 of 17
| TDR2038 | Critical | Revenue Processing |
| TDR2050 | High | Revenue Processing |
| TDR2653 | High | Revenue Processing |
| TDR2880 | High | Revenue Processing |
| TR15321 | High | Revenue Processing |
| TR16876 | High | Revenue Processing |
| TR17622 | High | Revenue Processing |
| TR18399 | High | Revenue Processing |
| TR18767 | High | Revenue Processing |
| TR19232 | High | Revenue Processing |
| TR19437 | High | Revenue Processing |
| TDR1732 | High | Statistical Reports |
| TDR2815 | Critical | UeWI Utilities |
| TDR1066 | High | User Maintenance Screen |
| TDR1466 | High | User Maintenance Screen |
| TDR1992 | High | User Maintenance Screen |
| TDR1994 | High | User Maintenance Screen |
| TDR2389 | High | User Maintenance Screen |
| TDR2645 | High | User Maintenance Screen |
| TDR2648 | Medium | User Maintenance Screen |
| TDR2741 | High | User Maintenance Screen |
| TDR2894 | High | User Maintenance Screen |
| TR15378 | High | User Maintenance Screen |
| TR16799 | High | User Maintenance Screen |
| TR18684 | High | User Maintenance Screen |
| TR19422 | High | User Maintenance Screen |
| TDR2916 | High | WEB - Bulk Orders |
| TR19470 | High | WEB - Common |
| TDR2171 | High | WEB - Filings |
| TDR2756 | Critical | WEB - Filings |
| TR16835 | High | WEB - Inquiries |
| TR16836 | High | WEB - Inquiries |
| TR17545 | High | WEB - Inquiries |
| TDR2626 | Critical | WEB - XML |
| TDR2627 | Critical | WEB - XML |
| TDR2628 | Critical | WEB - XML |
| TDR2819 | High | WEB - XML |
| TDR2824 | Critical | WEB - XML |
| TDR2825 | High | WEB - XML |
| TR15515 | High | WEB - XML |
| TR15766 | High | WEB - XML |
| TR17209 | High | WEB - XML |
| TR18079 | High | WEB - XML |
| TDR2623 | Critical | WEB Filings |
| TDR2624 | Critical | WEB Filings |
| TDR2625 | Critical | WEB Filings |
| TR16149 | ||
| TR17078 |
Exhibit A-2 Page 2 of 3
Page 9 of 17
| TDR2749 | High | WEB - Filings |
| TDR2750 | Critical | WEB - Filings |
| TDR2751 | Critical | WEB - Filings |
| TR19466 | High | Batch Jobs - Bulk Order |
| TR16826 | High | WEB - Filings |
| TR16834 | High | WEB - Filings |
| TR19192 | High | UeWI Custom Components |
| TDR2367 | High | Application Reports - Orders |
| TDR2659 | Critical | Batch Jobs - Filings |
| TR17603 | High | Certificate Date Change |
| TR17363 | High | Certificate Date Change |
| TR15303 | High | Filings - Verification |
| TR18975 | High | Batch Jobs - Common |
| TDR1806 | Critical | Batch Jobs - Common |
| TDR2080 | Critical | Customer Maintenance |
| TDR2834 | Critical | UeWI Order |
| TDR2836 | Standard | UeWI Order |
| TR15336 | High | Application Reports - Common |
| TR15417 | High | Rejection Screen |
| TR15628 | High | Certification Date Change |
| TR15875 | High | Payment Verification Screen |
| TR16004 | High | Application Reports - Common |
| TDR1885 | Critical | Revenue Processing |
Exhibit A-2 Page 3 of 3
Page 10 of 17
EXHIBIT A-3
Administrative Requirement 50 Hardware and Software
| WB3 Web Production Server | Quantity |
|
Compaq ProLiant DL380 G3 rack-mount server
|
1 |
|
Compaq ProLiant ML370 G3/DL380 G3 processor
option kit |
1
|
| CPQ 2GB PC2100 DDR KIT | 2 |
| Compaq Hot Plug Redundant Fan Option Kit | 1 |
|
Compaq 36.4GB Ultra320 Universal Hot-Plug Disk
Drive |
4
|
| Compaq 400W Redundant Power Supply | 1 |
| CPQ SMART ARRAY 641 CONTROLLER | 1 |
| CPQ 64MB BBWC ENABLER | 1 |
|
Compaq ProLiant Essentials Lights-Out Advanced
Pack License Only |
1
|
| Compaq CarePaq 3 Year On Site 24x7 4 Hour | 1 |
|
VERITAS NETBACKUP DATA CENTER LICENSE
V4.5 TIER 2 |
1
|
|
VERITAS NETBACKUP DATA CENTER V4.5 24X7
2YR SUPPORT |
1 |
|
VERITAS ON-SITE CONSULTING FOR
CUSTOMIZED SERVICES |
1 |
|
MS WINDOWS SERVER 2003 ENTERPRISE ED
LICENSE |
1
|
|
MS WINDOWS SERVER 2003 ENTERPRISE ED
MEDIA |
1
|
|
MS WINDOWS SERVER 2003 ENTERPRISE ED
CAL |
5
|
|
WB4 Web Production Server |
|
|
Compaq ProLiant DL380 G3 rack-mount server
|
1 |
|
Compaq ProLiant ML370 G3/DL380 G3 processor
option kit |
1
|
| CPQ 2GB PC2100 DDR KIT | 2 |
| Compaq Hot Plug Redundant Fan Option Kit | 1 |
|
Compaq 36.4GB Ultra320 Universal Hot-Plug Disk
Drive |
4
|
| Compaq 400W Redundant Power Supply | 1 |
Exhibit A-3 Page 1 of 4
Page 11 of 17
| CPQ SMART ARRAY 641 CONTROLLER | 1 |
| CPQ 64MB BBWC ENABLER | 1 |
|
Compaq ProLiant Essentials Lights-Out Advanced
Pack License Only |
1
|
| Compaq CarePaq 3 Year On Site 24x7 4 Hour | 1 |
|
VERITAS NETBACKUP DATA CENTER LICENSE
V4.5 TIER 2 |
1
|
|
VERITAS NETBACKUP DATA CENTER V4.5 24X7
2YR SUPPORT |
1
|
|
VERITAS ON-SITE CONSULTING FOR
CUSTOMIZED SERVICES |
1
|
|
MS WINDOWS SERVER 2003 ENTERPRISE ED
LICENSE |
1
|
|
MS WINDOWS SERVER 2003 ENTERPRISE ED
MEDIA |
1
|
|
MS WINDOWS SERVER 2003 ENTERPRISE ED
CAL |
5
|
|
CM6 - Citrix Production Server |
|
| Compaq ProLiant DL380 G3 rack-mount server | 1 |
|
Compaq ProLiant ML370 G3/DL380 G3 processor
option kit |
1
|
| CPQ 2GB PC2100 DDR KIT | 2 |
| Compaq Hot Plug Redundant Fan Option Kit | 1 |
|
Compaq 36.4GB Ultra320 Universal Hot-Plug Disk
Drive |
4
|
| CPQ NC7770 GBIT SRVR PCI-X ADAPTER | 2 |
| Compaq 400W Redundant Power Supply | 1 |
| CPQ SMART ARRAY 641 CONTROLLER | 1 |
| CPQ 64MB BBWC ENABLER | 1 |
|
Compaq ProLiant Essentials Lights-Out Advanced
Pack License Only |
1
|
| Compaq CarePaq 3 Year On Site 24x7 4 Hour | 1 |
|
VERITAS NETBACKUP DATA CENTER LICENSE
V4.5 TIER 2 |
1
|
|
VERITAS NETBACKUP DATA CENTER V4.5 24X7
2YR SUPPORT |
1
|
|
VERITAS ON-SITE CONSULTING FOR
CUSTOMIZED SERVICES |
1
|
|
MS WINDOWS SERVER 2003 STANDARD EDITION
LICENSE |
1
|
| MS WINDOWS SERVER 2003 STD ED MEDIA | 1 |
| MS WINDOWS SERVER 2003 STD ED CAL | 5 |
Exhibit A-3 Page 2 of 4
Page 12 of 17
Exhibit A-3 Page 3 of 4
Page 13 of 17
| 600mm 10K Stabilizer Option WW | 1 |
| 24A High Voltage mPDU US/JP | 2 |
Exhibit A-3 Page 4 of 4
Page 14 of 17
EXHIBIT A-4
First M&O Release
| 1. | Quantity Adjustments |
| 2. | ACH |
| 3. | TR19072 Bulk Orders - Process |
| 4. | TR15870 Rejection |
| 5. | TDR2386 User Maintenance Screen |
| 6. | TDR2565 WEB - Filings |
Exhibit A-4 Page 1 of
Page 15 of 17
EXHIBIT A-5
Defect Levels
|
Extreme/Critical
= An error that causes a mission-critical application to
terminate abnormally. |
|
|
High
= An error that causes an incorrect value or an incorrect update of the
database and/or adversely affects the accomplishment of SOS operational or mission critical function(s). |
|
Exhibit A-5 Page 1 of 1
Page 16 of 17
EXHIBIT A-6
List of Required Plans
| 1. | UCC Master Training Plan |
| 2. | Maintenance Operations Plan |
| 3. | Release Management Plan |
| 4. | Support Center Services Manual |
| 5. | Infrastructure Plan |
| 6. | Operations Procedure Manual |
| 7. | UCC Requirements Traceability Document |
| 8. | Configuration Management Plan Version |
Exhibit A-6 Page 1 of 1
Page 17 of 17
EXHIBIT B--Cost Adjustments
| $26,932,851 | Total contract as bid |
| ($412,000) | Elimination of Special Filings (within Business Filings) |
| ($336,195) | Removal of requirement to scan certain documents |
| ($900,000) | Reduction in outreach/marketing program |
| $25,284,656 | Contract amount as signed |
| $15,987,181 | Option AUCC Onlyonetime costs as bid |
| $2,247,466 | Option A M&O as bid |
| $18,234,647 | Option A total as bid |
| ($690,000) | Reduction in UCC portion of outreach/marketing program |
| ($87,926) | Reduction for UCC portion of removal of scanning of certain documents |
| $17,456,721 | Option AUCC Onlyportion of total contract as signed |
| ($2,247,466) | Option A portion of M&O |
| $15,209,255 | Option A onetime cost portion of total contract as signed |
| $1,227,643 | Hardware & software costs; total contract as signed |
| ($98,505) | Contract value of undelivered BE hardware & software |
| $1,129,137 | Hardware & software costs from contract, as delivered |
| ($774,329) | Option A portion of hardware & software costs in contract as signed |
| $354,808 | Adjustment to Option A HW & SW costs for delivered BE hardware & software |
| $15,209,255 | Option A onetime cost portion of total contract as signed |
| $354,808 | Adjustment for BE hardware delivered and accepted |
| $156,720 | Adjustment for additional UCC images delivered |
| $1,265,045 | Adjustment for BE images delivered and accepted 1 |
| ($30,000) | Adjustment for state tax liens function 2 |
| ($30,000) | Adjustment for federal tax liens function 2 |
| ($66,000) | Adjustment for PKI services 3 |
| ($50,000) | Adjustment for IVR/TTD-TTY 3 |
| $16,809,828 | Total onetime costs as adjusted |
| $25,284,656 | Contract amount as signed |
| ($16,809,828) | Total Option A onetime costs as adjusted |
| ( $2,247,466) | Option A M&O costs |
| $6,227,362 | Net reduction in contract |
| Notes: | |
| 1. |
Value for BE images from contract per-image rate. Usability and quality
independently verified by Electronic Image Designers, Inc. |
| 2. |
Value from NICUSA Invoice CN040611. Business partners not ready; postpone to
new BE project |
| 3. | Value from NICUSA Invoice CN040611. Functions not required |
Page 1 of 1
Exhibit 21.1
SUBSIDIARIES OF THE REGISTRANT
| JURISDICTION OF | ||
| NAME OF SUBSIDIARY | INCORPORATION | |
| 1. | NICUSA, Inc.* | Kansas, U.S. |
| 2. | Kansas Information Consortium, Inc.** | Kansas, U.S. |
| 3. | Indiana Interactive, LLC** | Indiana, U.S. |
| 4. | Arkansas Information Consortium, LLC** | Arkansas, U.S. |
| 5. | Nebraska Interactive, LLC** | Nebraska, U.S. |
| 6. | Virginia Interactive, LLC** | Virginia, U.S. |
| 7. | Iowa Interactive, LLC** | Iowa, U.S. |
| 8. | Montana Interactive, LLC** | Montana, U.S. |
| 9. | New England Interactive, LLC** | Maine, U.S. |
| 10. | Utah Interactive, LLC** | Utah, U.S. |
| 11. | Hawaii Information Consortium, LLC** | Hawaii, U.S. |
| 12. | Idaho Information Consortium, LLC** | Idaho, U.S. |
| 13. | NIC Commerce, LLC** | Colorado, U.S. |
| 14. | NIC Conquest, LLC** | Colorado, U.S. |
| 15. | National Information Consortium Technologies, LLC** | California, U.S. |
| 16. | Intelligent Decision Technologies, LLC** | Colorado, U.S. |
| 17. | National Online Registries, LLC** | Colorado, U.S. |
| 18. | Bay Area Interactive, LLC** | California, U.S. |
| 19. | Florida Information Consortium, Inc.** | Florida, U.S. |
| 20. | Michigan Local Interactive, LLC** | Michigan, U.S. |
| 21. | Texas Local Interactive, LLC** | Texas, U.S. |
| 22. | Alabama Interactive, LLC** | Alabama, U.S. |
| 23. | NIC European Business Limited* | London, England |
| 24. | Kentucky Interactive, LLC** | Kentucky, U.S. |
| 25. | NIC Solutions, LLC** | Colorado, U.S. |
| 26. | National Retail Registries, LLC** | Colorado, U.S. |
| 27. | South Carolina Interactive, LLC** | South Carolina, U.S. |
| 28. | Colorado Interactive, LLC** | Colorado, U.S. |
| *Wholly-owned subsidiary of NIC Inc. | ||
| **Wholly-owned subsidiary of NICUSA, Inc. | ||
74
Exhibit 23.1
CONSENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
We hereby consent to the incorporation by reference in the Registration Statements on Form S-8
(Nos. 333-83171 and 333-37000) and Form S-3 (No. 333-129024) of NIC Inc. of our report dated March 9, 2006, except as to Note 13, for which the date is March 14, 2006, relating to the financial statements, managements assessment of the effectiveness of internal control over financial reporting and the effectiveness of internal control over financial reporting, which appears in this Form 10-K.
/s/ PRICEWATERHOUSECOOPERS LLP
Kansas City, Missouri
March 16, 2006
75
Exhibit 31.1
CERTIFICATION
| I, Jeffery S. Fraser, certify that: | |||
| 1. | I have reviewed this Annual Report on Form 10-K of NIC Inc.; | ||
| 2. | Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to | ||
| state a material fact necessary to make the statements made, in light of the circumstances under which | |||
| such statements were made, not misleading with respect to the period covered by this report; | |||
| 3. | Based on my knowledge, the financial statements, and other financial information included in this | ||
| report, fairly present in all material respects the financial condition, results of operations and cash flows | |||
| of the registrant as of, and for, the periods presented in this report; | |||
| 4. | The registrants other certifying officer and I are responsible for establishing and maintaining | ||
| disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e) and | |||
| internal control over financial reporting (as defined in Exchange Act Rules 13a-15(f) and 15d-15(f)) for | |||
| the registrant and have: | |||
| a) | Designed such disclosure controls and procedures, or caused such disclosure controls and | ||
| procedures to be designed under our supervision, to ensure that material information relating to | |||
| the registrant, including its consolidated subsidiaries, is made known to us by others within those | |||
| entities, particularly during the period in which this report is being prepared; | |||
| b) |
Designed such internal
control over financial reporting, or caused such internal control
over
financial reporting to be designed under our supervision, to provide reasonable assurance |
||
| regarding the reliability of financial reporting and the preparation of financial statements for | |||
| external purposes in accordance with generally accepted accounting principles; | |||
| c) | Evaluated the effectiveness of the registrants disclosure controls and procedures and presented in | ||
| this report our conclusions about the effectiveness of the disclosure controls and procedures, as of | |||
| the end of the period covered by this report based on such evaluation; and | |||
| d) | Disclosed in this report any change in the registrants internal control over financial reporting that | ||
| occurred during the registrants most recent fiscal quarter (the registrants fourth fiscal quarter in | |||
| the case of an annual report) that has materially affected, or is reasonably likely to materially | |||
| affect, the registrants internal control over financial reporting; and | |||
| 5. | The registrants other certifying officer and I have disclosed, based on our most recent evaluation | ||
| of internal control over financial reporting, to the registrants auditors and the audit committee of | |||
| registrants board of directors (or persons performing the equivalent functions): | |||
| a) | All significant deficiencies and material weaknesses in the design or operation of internal control | ||
| over financial reporting which are reasonably likely to adversely affect the registrants ability to | |||
| record, process, summarize and report financial information; and | |||
| b) | Any fraud, whether or not material, that involves management or other employees who have a | ||
| significant role in the registrants internal control over financial reporting. | |||
Date: March 16, 2006
/s/ JEFFERY S.
FRASER
J
EFFERY
S. F
RASER
Chairman of the Board and
Chief Executive Officer
76
Exhibit 31.2
CERTIFICATION
| I, Eric J. Bur, certify that | |||
| 1. | I have reviewed this Annual Report on Form 10-K of NIC Inc.; | ||
| 2. | Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to | ||
| state a material fact necessary to make the statements made, in light of the circumstances under which such | |||
| statements were made, not misleading with respect to the period covered by this report; | |||
| 3. | Based on my knowledge, the financial statements, and other financial information included in this report, | ||
| fairly present in all material respects the financial condition, results of operations and cash flows of the | |||
| registrant as of, and for, the periods presented in this report; | |||
| 4. | The registrants other certifying officer and I are responsible for establishing and maintaining disclosure | ||
| controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e) and internal control over | |||
| financial reporting (as defined in Exchange Act Rules 13a-15(f) and 15d-15(f)) for the registrant and have: | |||
| a) | Designed such disclosure controls and procedures, or caused such disclosure controls and | ||
| procedures to be designed under our supervision, to ensure that material information relating to | |||
| the registrant, including its consolidated subsidiaries, is made known to us by others within those | |||
| entities, particularly during the period in which this report is being prepared; | |||
| b) | Designed such internal control over financial reporting, or caused such internal control over | ||
| financial reporting to be designed under our supervision, to provide reasonable assurance | |||
| regarding the reliability of financial reporting and the preparation of financial statements for | |||
| external purposes in accordance with generally accepted accounting principles; | |||
| c) | Evaluated the effectiveness of the registrants disclosure controls and procedures and presented in | ||
| this report our conclusions about the effectiveness of the disclosure controls and procedures, as of | |||
| the end of the period covered by this report based on such evaluation; and | |||
| d) | Disclosed in this report any change in the registrants internal control over financial reporting that | ||
| occurred during the registrants most recent fiscal quarter (the registrants fourth fiscal quarter in | |||
| the case of an annual report) that has materially affected, or is reasonably likely to materially | |||
| affect, the registrants internal control over financial reporting; and | |||
| 5. | The registrants other certifying officer and I have disclosed, based on our most recent evaluation | ||
| of internal control over financial reporting, to the registrants auditors and the audit committee of | |||
| registrants board of directors (or persons performing the equivalent functions): | |||
| a) | All significant deficiencies and material weaknesses in the design or operation of internal control | ||
| over financial reporting which are reasonably likely to adversely affect the registrants ability to | |||
| record, process, summarize and report financial information; and | |||
| b) | Any fraud, whether or not material, that involves management or other employees who have a | ||
| significant role in the registrants internal control over financial reporting. | |||
Date: March 16, 2006
/s/ ERIC J. BUR
E
RIC
J. B
UR
Chief Financial
Officer
77
Exhibit 32.1
CERTIFICATION PURSUANT
TO
18
U.S.C. SECTION 1350, AS ADOPTED PURSUANT TO
SECTION 906 OF THE
SARBANES-OXLEY ACT OF 2002
The undersigned Chairman of the Board and Chief Executive Officer and Chief Financial Officer of NIC Inc. (the Company) each hereby certifies, pursuant to Section 906 of the Sarbanes-Oxley Act of 2002, 18 U.S.C. Section 1350, that:
(1) the Annual Report on Form 10-K of the Company for the year ended December 31, 2005 (the Report) fully complies with the requirements of section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m or 78o(d)); and
(2) the information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Company.
Dated: March 16, 2006
/s/ JEFFERY S.
FRASER
J
EFFERY
S. F
RASER
Chairman of the Board and
Chief Executive Officer
/s/ ERIC J. BUR
E
RIC
J. B
UR
Chief Financial
Officer
A signed original of this written statement required by Section 906 has been provided to the Company and will be retained by the Company and furnished to the Securities and Exchange Commission or its staff upon request.
This certification accompanies the Form 10-K to which it relates, is not deemed filed with the Securities and Exchange Commission and is not to be incorporated by reference into any filing of the Company under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended (whether made before or after the date of the Form 10-K, irrespective of any general incorporation language contained in such filing).
78